AGM November 2007 - AGM Minutes

MINUTES OF ANNUAL GENERAL MEETING

BIKE TAUPO CYCLE ADVOCACY GROUP

WEDS 28 November 2007

 

7:00PM

 

1. PRESENT:             Pete Masters; Lisa Rowland; Thomas Schwarz; Len Malcolm; Richard Balm; Karyn Hutton; Peter McFarlane; Pete Manning; Chas Hutton; Sally Herbert; Clint Atkins; Keith Crate; Joanne and Craig Donaldson; Phil Battersby; Mike Langley; Mike Rendall.

 

2. APOLOGIES:        Alan Vane; Barry Shepherd; Rose Blackley.

 

3. 2006 MINUTES: All present received a copy of the 2006 AGM minutes and it was moved they are accepted as a true and correct record.

                                                                        Accepted, Peter McFarlane, Richard Balm

 

4.      CHAIRPERSON’S REPORT

·         Richard Balm presented his Chairperson’s Report. In particular the recent death of Treasurer and hard working volunteer, John Taylor, and the sign made by his family in his honour. This sign has been placed on the Rotary Ride at “John Taylor’s Bluff”. Highlights for the year included winning the T rust Power Community Awards for the district and the commencement of the W2K track. He finished with mention of the Strategic Plan and putting together a Transport Plan along the lines of moving people not vehicles. This was a clear message from the recent Cycling Conference and it seems that this is nationally how local government are starting to think.

Accepted: Mike Langley, Lisa Rowland

 

4.      TREASURER’S REPORT

·         Richard expressed thanks on behalf of Bike Taupo to Karyn Hutton for stepping in and taking over John Taylor’s role as Treasurer following his recent death.

·         Jo Connell of Stretton & Co reviewed the Bike Taupo accounts and these were tabled. 

·         Jo’s and Stretton’s time and effort was again acknowledged with thanks.  

·         The audited accounts present are in draft only requiring now the peer review to be done before becoming official. 

·         A full audited report will be published on the website.

                                                                Accepted: Pete Manning, Pete Masters

 

5.      ELECTION OF OFFICERS

·         The floor was opened for nominations for a Chairperson and the remaining 6 committee members.  

·         Chairman:             Richard Balm nominated by Mike Langley and seconded by Keith Crate. No other nominations received.

·         Committee:           A block nomination for the following who registered their interest in standing again:

Lisa Rowland; Pete Masters; Karyn Hutton; Thomas Schwarz; Mike Langley; Keith Crate             All nominated and seconded by

                                                Richard Balm/Peter McFarlane

 

                                    Nominations were closed and all present voted in favour of the above persons to be the Bike Taupo committee.

All the above nominations accepted.

 

Accordingly the full committee to be elected for the coming year is:

Chairman:                   Richard Balm

Committee:                 Thomas Schwarz; Pete Masters; Lisa Rowland; Karyn Hutton;

Mike Langley; Keith Crate

Other officer positions (Secretary and Treasurer) to be decided at first committee meeting in accordance with the Constitution.

 

6.      GENERAL BUSINESS

·         W2K:         Pete Masters reported that the W2K track was moving along nicely and they are finished the Kinloch side 10 days ahead of schedule. Although currently, there is an issue with car parking in Boojum Dell. Bike Taupo is working with the residents of Kinloch and Council to overcome this and have stopped work to resolve matters. Options are to find a new route which pops out on the lake front and they have had this route confirmed by the archaeologist and TDC. TDC would pay for this extra track. We are hoping it will not come to this. Now ready to begin works on the Whakaipo side once a blessing has been done.

Phil Battersby enquired about our securing the rights to the track. It was advised that the track will be a Doc track and Bike Taupo will have concession rights over it.

·         East Urban Lands: Phil Battersby reported on a model community neighbour that’s proposed for the southeast land inside the proposed arterial route.   It will be a lifestyle community with good cycle friendly routes and environment issues addressed. Cheal Consultants and TDC are putting together a plan for submission/support. Phil would like Bike Taupo’s input and will be seeking a get together at some stage to look at an overview of East Urban Lands plan in terms of its connectivity with the existing cycle network.

 

 

8. CLOSE OF MEETING:    7:20pm