AGM October 2004 - AGM Minutes

1. PRESENT: Pete Masters; Lisa Rowland; Gerry Dance; Neville Peach; Thomas Schwarz; Len Malcolm; Craig Donaldson; Jo Connell; Richard Balm; John Taylor; Susan Watson; Graham Lever.

3. 2003 MINUTES: All present received a copy of the 2003 AGM minutes and it was moved they are accepted as a true and correct record.

Accepted: Len Malcolm/Craig Donaldson

4. CHAIRPERSON’S REPORT

• Pete Masters presented his Chairperson’s report, a copy of which was given to all present. The report is to be published on the website. A motion was made to give formal thanks to the present committee for works they’ve undertaken over the past year.

Accepted: Lisa Rowland/Richard Balm

3. TREASURER’S REPORT

• • Neville Peach presented a financial report, a copy of which was given to all present. Jo Connell of Stretton & Co reviewed the Bike Taupo accounts and these were tabled. The Chairman thanked Jo for her time in this regard.
• • The Chairman welcomed any questions regarding the accounts and it was asked for an explanation on the years trading showing a loss. Jo Connell advised it was due to timing of funds coming in and going out.

Accepted : Neville Peach/Richard Balm

4. ELECTION OF OFFICERS

• The floor was opened for nominations for a Chairperson and the remaining 6 committee members.

• Chairman: Pete Masters nominated by Craig Donaldson and seconded by Gerry Dance. No other nominations received. 

• Committee: A block nomination for the following who registered their interest in standing again: 

Lisa Rowland

Thomas Schwarz

Gerry Dance

Richard Balm

Jonty Garlick

All nominated and seconded by Craig Donaldson/John Taylor

Final nomination for:

John Taylor Nominated by Pete Masters seconded by Richard Balm

Nominations were closed and all present voted in favour of the above persons to be the Bike Taupo committee.

Accordingly the full committee to be elected for the coming year is:

Chairman: Pete Masters

Committee: Thomas Schwarz

Gerry Dance

Jonty Garlick

Lisa Rowland

Richard Balm

John Taylor

Other officer positions (Secretary and Treasurer) to be decided at first committee meeting in accordance with the Constitution.

5. GENERAL BUSINESS

• Whakaipo to Kinloch track : Progressing slowly. Land agreement is decided. Still some decisions to come on ownership of the track ie. DOC / Bike Taupo? Looks as though we will own it with a concessionary right to run the track for public use. Need to also look at who receive the income for any operator concessions. Next stage is to seek adequate funding. Bike Taupo is confident of finding a funding source. 

• TDC Community Grant:  TDC has agreed to fund maintenance of all tracks run by Bike Taupo for the next three years. Craig Donnelly has been contracted by Bike Taupo to run this maintenance and which he does one day a week (Wednesdays) along with a group of volunteer PD workers. Now that we have this funding there is a bigger responsibility to provide for the community and tourists. 

• New Maps: New maps have been prepared and will be sold from bike shops and Huka Café for $2 each. Bike Taupo receives a $1 profit. 

• Bike Groups networking: Graham Lever advised the Cycling Club’s aim is ‘to foster cycling in a safe environment’. He emphasised how important it is for all cycle groups to communicate, work together to head in the same direction. All agreed this was important to ensure Taupo is a cycle friendly community. 

8. CLOSE OF MEETING: 7:40pm