Bike Taupo Advocacy Group Inc.

MINUTES OF ANNUAL GENERAL MEETING held on Monday 11 April 2016

at BNZ premises, Tongariro Street, Taupo

Present:

Grant Hill, Julie Norris, Lynette Braithwaite, Pete Masters, Jo Donaldson, Crunchie Donaldson, Pete McFarlane, Clyff Harrington, Rowan Sapsford, Chas Hutton, Karyn Hutton, Emma Hutton, Len Malcolm, Susan Watson, Graham Level, Paul Wilson, Steve Currie, Marion Ross, Anna Kirk, Bruce Jaine, Dennis Hancock

Apologies:

Herwi Scheltus, Errol Cudby, Hendon Gillies, Nigel Tipene, Mark Gibson, Alan Vane, Sue Jolly and Paul Davey

Minutes of Previous AGM:

The Minutes of the previous AGM (held on 11/04/2015) were adopted.

Chairperson’s Report:

Rowan Sapsford presented a comprehensive report on the year’s activities and highlights (attached).

Treasurer’s Report:

Jo Connell from Strettons (our Accountants) presented the Treasurer’s Report and Financial Statements for the year ended 30/9/2015. This Report was adopted by the Meeting.

Moved: Karyn Hutton, seconded P. Masters.

Passed Unanimously

Election of Executive Committee Members:

One-half of the Executive Committee is required to retire each year. Pam Anderson and Mark Gibson retired this year.

Mark Gibson offered himself for re-election.

His nomination was unanimously approved and accordingly the Executive Committee for 2016/17 year will be:                                                       

Rowan Sapsford (Chair), Ian Jensen, Julie Norris, Mark Gibson, Paul Davey, Karyn Hutton and Darryn Anderson.

Constitutional Amendments

The following amendment to section 7.3 of the constitution was proposed:

“At the Annual general Meeting, the Chairperson shall present a report of the Group’s activities over the previous year and the Treasurer shall present a statement of the Group’s accounts for the year ending 30 September, duly reviewed in accordance with Rule 9.3.”

The current wording of Section 9.3 of the Constitution was proposed to be removed and replaced with the following:

“a) the executive committee will discuss at least once a calendar year the need to undertake an Assurance Engagement

b) an Assurance Engagement will be undertaken once every three years

c) an Assurance Engagement will be undertaken if there is an obligation for such a review”

Moved: P Manning, seconded J Norris

After due discussion, both sets of amendments were passed unanimously

Membership Fees

The following changes to the annual membership fees were proposed:

Moved: I Jensen, seconded P Masters

The revised fees were passed by vote with 21 for and 1 against

Track Crew Report

Peter Masters and Chad Hooten presented on the work which the track crew had been undertaking over the past 12 months

Kids Bike Taupo

Cath Oldfield presented on the success of the Kids Bike Taupō programme over the past 12 months

General Business:

Dennis Hancock raised a query on the status of the shared trail adjacent to the ETA. The trail is currently maintained by TDC. Anna Park was to discuss further with the council roading team.

The Meeting closed at 6:45 pm