BIKE TAUPŌ INC.

 MINUTES OF MEETING – Tuesday 19 February 2013, 7:30pm 

Waikato Regional Council Building, corner of Paora Hapi and Titiraupenga Streets, Taupō.

 

PRESENT:   Mike Langley, Thea De Petris, Ian Jensen, Shorty Hughes, Julie Norris, Cath Oldfield, Mike Keys, Pete master

 

APOLOGIES: Rowan Sapsford, Mark Gibson

 

CONFIRMATION OF PREVIOUS MINUTES:  Thea/Ian

MATTERS ARISING:

 

Toilets – Cath has applied to Transpower

Tunnel -  3 for the price of 1! Cath needs invoices/photos etc to do audit to Southern Trust.

 

LTCC/Taupo Moana Rotary -  Received $5,000 to be used on Coaster

 

Phone App – WiP

 

Hot Water Bridge Funding – Sent to Nautilus Foundation

 

Strategic Plan – Cath to write up from draft done with Alan Vane

 

Special AGM – Date set when Year End Accounts are finished.

 

Z Funding – Not successful for promotion

 

Partnership Approaches – See M&M report

 

Strategic Plan – Cath to write up from draft done with Alan Vane

 

Flags/T Shirts – See M&M report

 

Annual TDC Report – WiP

 

Website – See M&M report

 

BNZ – See M&M report

 

IMBA Taupō Photo – WiP

 

Concession Policy for GLT – WiP

 

Trail Ambassadors - WiP

 

CORRESPONDENCE REPORT:

 

Inbox: 

Huka Falls Road Subdivision submissions from CHEALs.  Rowan/Thea to reply with reference to TDC Walking/Cycling Strategy with thoughts of linking to MTB track.  Moved that Rowan/Thea can reply.    Mike/Shorty

 

Tourism NZ Kevin Bowler emailed with a thought to making the Headland Loop one way for safety reasons.  The discussion was that it would be impossible to police and as it is part of the NZCT it has to be 2 way.  Rowan to reply.

 

Matt Cronin Lonestar Partner – Ian to follow up to see how we can help each other

 

Martin Capstick – request for BT T shirt.  Cath replied.  See M&M report.

 

Outbox:

100% Lake Taupo/King of the Ring – Ian talking to Penny Lyons and Andrea about their support.

 

Girls on Bikes – following on the late request to run this event on GLT, Rowan replied that the trail could not be closed to run events.  Keith asked that it be noted that the tack was never asked to be closed.

 

Funding Applications – Nautilus, Rotary, Transpower and ANZET applications sent.  See Admin report

 

Julie moved/2nd Mike Keys

TREASURERS REPORT:

 

Payments and Receipts

 

Payments

Sign OnSigns Maintenance        316.25 

StreetsmartRR Maintenance        434.70 

StreetsmartCraters Maintenance     1,474.88 

LINZLTCC  event fees - Huka     4,195.80 

Lake Taupo Girl GuidesPine Control W2K          56.00 

BNZBank fees          11.30 

DBCONKawakawa Bay  - DoC     1,426.00 

DBCONRR - Barrier Huka Track        823.40 

 

Total     8,738.33 

 

Receipts

 

Bike TaupoTransfer of funds - 025     5,000.00 

Destination GLTMaps        230.00 

AvantiMaps        230.00 

LTCCHuka Challenge          78.78 

LTCCHuka Challenge LINZ Event Fees     4,195.80 

LTCCHuka Challenge - volunteer services     5,000.00 

DoCKawakawa Bay Maintenance        357.65 

BNZBank fees reversed          18.40 

BNZInterest            1.27 

DonationDonation - general track        120.00 

Flexi OnLineDonation - general track          48.00 

Taupo MTB ClubEvent fees/Maintenance fees        804.00 

Taupo MTB ClubEvent fees/Maintenance fees        564.25 

 

Total Income   16,648.15 

Transactions since last meeting:

Payments                8,738.33 

Receipts              16,648.15 

 

Bank Balances:

BNZ Current Account              12,000.04 

Bus First Oncall Account              56,222.43 

 

Debtors Due:

StreetsmartTimber for Tunnel                2,333.96 

Taupo I SiteMaps                   400.00 

TDCFunding              14,375.00 

TDCKids Bike Taupo                3,450.00 

LTCCHuka Safety Barrier                2,654.76 

DoCKawakawa Swingbridges                1,426.00 

Total              24,639.72 

 

Creditors:

Cath OldfieldAdministration                   800.00 

Quality Print1000 A4 Maps                1,437.50 

Me CreativeA2 Bike Trail Maps                1,031.84 

PlacemakersTimber for Tunnel                2,333.96 

StreetsmartTunnel                8,050.00 

StreetsmartCraters corkscrew/spraying                1,800.90 

StreetsmartRR                   621.00 

CANCAN Membership                     85.00 

LINZEvent Fees                   230.00 

Total              16,390.20 

 

Bank reconciliation

Balance as at 15 January 2013                                    4,090.22

add income                                  16,648.15

less expenses                                    8,738.33

Balance as at  18 February 2013                                  12,000.04 

 

Still waiting on year end accounts from Strettons.  Report moved by Karyn/2nd Ian

 

KEITH CRATE REPORT:

Apologies for meeting attendance, Will always make a point of attending if requested 

COUNCIL REPORT FOR FEBRUARY MEETING.

Five Mile Bay Track Configuration made and completion before Mizuno On Road Half on August 4th Track will be 2m wide and Concrete. A JV with DoC and TDC with some funding from Mizuno. Official opening on Mizuno day.

Home of Cycling Avantidrome well under construction, opening beginning of 2014.  Triathlon NZ will be another anchor tenant with their High Performance centre moving to Cambridge.  More detail on HoC later. 

Other Updates

•BMX club with new 5m ramp has won hosting rights for North Island Champs later in year

•The 10 Great Rides production by DGLT has been popular with first edition nearly taken out, and new update planned

•Tourism NZ named Golf, Walking and CYCLING as their tourism focus activities for the next three years

•Cycling Club approached about hosting Road Nationals in upcoming years. Possible say TCC

•LTCC ‘Road to Recovery’ planning forum has some proposed exciting new additions for 2013 event

•The long discussed multi day Cycle Tour from Taupo is gaining some momentum

•The 23 “Share the Road” local signage has received favourable comment. Thanks LTCC. TDC and Contact

•Our local Jed Mildon is competing in Nitro Circus in NZ venues and has approaches worldwide to compete. He talks of something spectacular in Taupo soon

•The widening of Poihipi Road is under design with the campaign attracting more interest. (Mark will update)

•Developments in the Mizuno tri-fecta of events taking place. This hopefully will mean more maintenance income for our tracks.

•Both Bike Park and the Mini track addition to the Pump track making progress. This whole area will be ‘Fun Bike Central’ in the coming years

•The Reform Local Government act could hit hard on Community Grants as you would have read. In my opinion we must aim at securing Opex contracts to maintain our track network, income from Events and funding applications may not be sufficient in future years. In the Long Term plan we have the grant of $25k and the $30k for Cycling in Schools. I do not feel, currently, this at risk, but any new council has the power to revoke.

•Under consideration is another Cycling Forum with Walking added to the menu.

Consider Cycling in all its forms and persuasions to be at the highest level ever at local levels.

THE PEDALS ARE TALKING

KeithJulie moved to accept Keith’s report/2nd Thea

 

MANAGER’S REPORT:  

 

Eastern tracks

Tracks getting a hard time from lots of traffic and the loss of tree cover is really starting to hurt

Cath has applied for funding to start planting on the Rotary Ride

Signage is still a problem on the Eastern tracks but we will get there in the end

Have started the poisoning of trees in the TeTotara Gut area and also Te Totara gully just chipping away at it in spare time

 

Craters

Dust Dust and More Dust

Tunnels in and working well

Still lots of riders I can't remember ever seeing so many during the week working hours

Tracks getting a hard time with dry weather

PD still going well

MTB club race's going well lots of riders

 

GREAT LAKE TRAIL: 

 

W2K tree poisoning has been a great success with very few trees needing to be felled after the last weeks work is done

We had a large tree fall of the top of the bluffs onto the track which has just highlighted the need to get rid of these trees as it cost $1000 in wages just to clear the one tree

Process is good on the Waihaha section and will be very close to opening that section.  Bang on budget.

Next work section will be the Water fall section from the Waihora Landing as this is a boat access only spot we want calm weather to work day after day

The number of riders on Chinaman's and W2K is scary

 

URBAN JUNGLE/KIDS BIKE TAUPŌ: 

 

1.Contract for Cath

Cath to send draft contract out regarding her paid work as bike instructor for youth programme.

Few key points related to Health and Safety (Rams/insurance/public liability) to finish sorting. Will discuss at meeting, and then seek approval for contract to be formalised.

 

2. Update on school visits/holiday programmes for summer and Term 1

 

Kids Bike Taupō Report

19 February 2013

Over the summer holidays I took the little bikes to holiday programmes for -

•Monday 14 January School's Out Waipahihi

•Tuesday 22 January SKIDS

•Tuesday 29 January ADDI

•Wednesday 30 January School's Out Titiraupenga Street

 

There was no fee charged, but I received a $50 petrol voucher from one programme. Thea and I had a chat and thought that maybe the holiday programme biking should be separate from the schools, especially with regard to the TDC funding. If the holiday programmes are a business, then they should pay the cost for the contractor but could use the bikes. It certainly still falls under Bike Taupō's philosophy of getting people riding. We got a nice little write up in the TaupōTimes.

 

A family borrowed a little 12" bike and I asked them to make a donation to Bike Taupō, via the donation boxes. I hired out two 24" and one 20" mountainbike to a Swiss family from the Top 10 Holiday Park, for $40 each for the day. The $120 was banked. I think there could be revenue stream from bike hiring as there is no one who hires children's bikes. The Top 10 was perfect because it is so close to the Stadium where the bikes are stored. What does the committee think about this?

 

I have been back in the schools at lunchtimes. I have been using the TDC van from the Great Lake Centre. There are 10 Term 1 visits booked between St Patricks, Taupō Primary and Lake Taupō Christian School. Sue from Sport Waikato thinks there will be more. Some schools take a while to get organised. It is great to go to LTCS, as I haven't been there before. Going to new schools is important as it gets the message out there.

 

We are exploring the Health and Safety issues for Kids Bike Taupō. Ian Stretton, the H&S from TDC has given us some information about RAMs forms, safety plans etc. I will get some paperwork in place. Need to check with our insurance to see if it is covered.

 

We will need to think about the funding issue. Once things with Contact have been finalised, we will know what we need and can begin approaching other funders, if needed. We need about $5,000, as per this table.

 

IncomeOutgoing

 

TDC3,000Purchase of bikes4,750

 

Hap Cameron52240 School visits @ $502,000

 

Bike Hire120Bike Maintenance1,000

 

Teardrop Flag600

 

Total3,64210 Helmets @ $25250

 

2 x Helmet bags @ $120         240 

 

Funding Needed5,198

 

8,840Total8,840

 

If anyone wants to come along to school one lunchtime, please let me know. I would be glad of some extra muscle to load bikes and you would get a better idea of what is happening.

 

3. 2013 budget for school programme

Still a bit unsure where we stand financially since we are in red due to bike purchase (4.75K) and having already committed to schools for Terms 1 and 4 (3k being 2k in instruction and 1k in maintenance). 

Cath is only getting paid $50 per school session which averages about 2 to 2.5 hours of work, plus her own transport.

She has agreed to these terms for this year, but will need to improve for 2014 (e.g. 75$ session, + alternative transport)

Also need to decide how we fund/charge other programmes - i.e. holiday programme, after school care programme.

 

Thea moved that BT apply for funding for up to $5,200 to buy helmets, bags and provide more visits to schools with the bikes.  Seconded by Shorty.

 

4. Contact Energy proposal

Contact has heaps of sponsorship deals up for renewal so amount of $ available not yet determined as still in negotiations. 

They are driving a potential partnership for the BIke On programme between themselves and Lake Taupo Cycle Challenge.

Meeting on Tuesday. They are possibly keen for other sponsors as well but want to sort their own and the cycle challenge funding first.

All funding must be earmarked by 31 March so will know soon.

 

5. Transport

By 2014 will need to sort out better transport provision. Still waiting to find out what happens with Contact but this needs doing at some point.

 

6. Meeting to update Christine Hutchison before next BT meeting.

 

Mike, Thea and Ian to go over Kids Bike Taupō Contract and to look into insurance cover/public liability.  Julie moved that they have the authority to approve the contract.  2nd by Shorty.

 

Crater’s MTB Park – Wairakei Forest

 

22 January 2013 @ Plateau 5.15pm 

Present: Ian Jensen (Spike) , Warren Johnstone, Eddie Edhouse, Pete Masters, Bruce Jaine, Len Malcolm, Brent Cameron and Shorty

Introductions: Ian introduced himself and some background info on the sub committee and BT. 

Wairakei track update – Bruce

•½ of Corkscrew uphill is completed includes the dipper.

•Tunnel @ Craters car park will be removed and replaced with a double wooden one. The old steel one will be taken to Q line road where it will be used to get from Squirt to SH Fun so the horses can go over and MTB go under. 

•Coaster is on the drawing board – want a flowing fun track with sweeping berms. Get existing tracks up and running before any new tracks. 

•Fence and water line up tank road - will help keep horses out of tank stand area and a new fence is up along Karapiti road. 

•Donation box is in and big thanks to Eddie and construction for doing this - $100 bucks collect so far – was put in mid December. 

Bike Taupo Website

Please have a look, at the Craters MTB park – Wairakei Forest tab  we need more information on this page – Craters map, events, maintenance and background info, description of tracks, good loops. Get relevant info on to the Craters page. 

Clyff Harrington has kindly volunteered to keep the site up to date so if you have some interesting Craters news or photos please sent it to Clyff. Email is This email address is being protected from spambots. You need JavaScript enabled to view it.  if you are not sure if it’s ok for the website email to Spike This email address is being protected from spambots. You need JavaScript enabled to view it.

Event forms need to be updated please Len - Shorty to send Len the latest BT logo.

Rec – permit – all agreed not to place this on the website. Bikers will need to contact BT for any info. 

Events – If you would like to use the Craters MTB tracks for any event please contact BT

A sponsors page eg toilets, tunnel, tacks etc.

 

A route planner - loops 

A one pager to down load from website or/and mark a few loops  with Eddies cool arrows on the ground eg – yellow  - kids, green  - easy – 1hr , blue  - intermediate 1 -2 hr and red  - hard and long 2 – 3hr 

We all need to work on this please. 

Craters map 

Latest edition is out.

Any changes please let Shorty know who will draw up a draft map to pass onto Rowan for the next edition.

All agreed to remove the word trail and replace it with the word track, where required. 

Bubble Bee and BBC are two different tracks

Sponsors names on map eg Placemakers hammer it in, Placemakers nail it out, Ground Effect Grinder 

Map track names should match what is on the signs on the ground esp useful for visitors to Craters MTB park who these maps are directed at. 

Toilets

Have enough funding for the first toilet. It will be a disabled size one. Work will start shortly - tank to go same time as tunnel. Hopefully be completed by mid Feb. Ongoing cost toilet paper, sanitizer and clean BT will cover this cost . Cleaning – could anyone going pass or parking there please check it, will hide a cloth and cleaner some place handy. How many times will it need to be emptied? 5000lit tank approx once a year (bit of a guess, depends on usage) Taupo MTB have agreed they will cover the cost to empty.

MTB magazine - History of Track article wanted

Will ask – Chris Morris Junk and Disorderly and Peter Manning Walters wiggles.

Development plan

Logging next 5 years patches of outback, Mrs, retro/luge – 6yrs Steam field

Gums incline, slaylom – logging depends on the market.

Planting - land prep Corkscrew, Tourist trap, tank stand - spray March. 

Skills area, mini pump track– on site meeting

Tidy up carpark area – have permission form LINZ to put more rocks around carpark area slow traffic down and boy racers

What tracks are not being ridden much and why? We need to ask around and get some feed back.  

Working bees - every few months when there is a good project to complete. 

 Pete would like to realign the top of out back up hill the short sharp pitch – not everyone agreed on this and some of the harder tracks are being rerouted easier and we are meant to have a wide range of track grades for all riders.  A survey what riders would like, would be worth doing – ( Thursday night worlds is a good place to start. ) 

Recreation permit with 2012 variation and mandate from LINZ

Copy handed out to everyone.

5 year plan

Development of Wairakei steam field area

Shuttling

Team Building – corporate info days

Skills challenge/course

National XC Nationals - What would we need to do – talk to Tim Wilding, Cabin etc.

Any other ideas email Spike This email address is being protected from spambots. You need JavaScript enabled to view it.

General 

Moonride marshals needed please 9th Feb we make 1K from this event for track maintenance it’s a fun day out and easy money.  – Has been proposed till 17 May 2013. 

 

Next Meeting

Date TBA but will be on bikes to test 1-2 hour loops. 

 

MARKETING AND MEDIA:

 

We are getting the feedback that people want to get on board with the Bike Taupo brand.  Everybody likes to be associated with winners… We are working on responding to Partner enquiries in a timely manner, actively seeking Partners, getting the website up to speed, encouraging donations & promoting our region to the world. 

Flags- Quotes vary from $338 - $717. The best value is Custom Gazebos at $338 for a 3000 x 970 mm tear drop flag, double sided, swivel, spike, bag, full colour dye sublimation.  The downside is it is not a local company however they are one of Mark’s suppliers and easy to deal with.  Julie moved that she be authorised to order a teardrop flag, up to $450 inc GST.  2nd by Thea, all in favour.

T Shirts - Work in progress, to be presented at the next BT meeting.  Subcommittee authorised to proceed with a design but will show to committee first.

 

Media –

Taupo Times  - Kids on Bikes 25/01/2013

- IMBA 22/01/2013

Taupo Weekender– IMBA & committee photo 31/01/2013

DGLT website- W2K headland loop by Marion Ross

Bicycles Networks Australia websitereview of visit to Taupo by Christopher Jones  

Nga Haerenga websiteWaihaha area on GLT by John Dunn 

Facebook- 651 likes

 

A Media Schedule is being drafted to actively promote the region.

Website - Our website is inadequate & the subcommittee will have a recommendation by the March BT meeting as whether to modify or rebuild.  Rowan is speaking to Kim Mananui to get idea of the scope and cost.  We will also contact Me Creative and Christine Hall.  

Mike made a comment that it be promoted that any donations to BT are tax deductable as we are a registered charity.  Perhaps that needs to be on website.  Julie made an online donation to see what would happen.  She received a receipt from the online payment people, but not a tax receipt.  Karyn said that she issues them manually if anyone wants one.

Clyff is pecking away at current website trying to put in some sense of order.

App - The subcommittee is investigating possible app development/design & will have more info at March BT. 

Partners - BNZ - have very small cash reserves available for them to contribute directly to BT. Their assistance will come by way of zero fees on BT banking facility/s, making their upstairs facility available to BT to use as required (may include providing refreshments for gatherings), source of labour on 2 community work days they have for staff throughout the year and a possibility of some funding for track maintenance (fingers crossed – Ian to forward Murray Beadle a proposal on this).

Poihipi Rd – Mark is in discussions with Contact and Seay Earthmovers regarding supporting widening Poihipi Road. Seay’s have verbally donated between 15k and 20k of machinery time for the project. Will confirm soon.

First National Real Estate - Ian and Pete have negotiated a commitment of $2000/annum towards track maintenance of Tourist Trap at Craters MTB Park - Wairakei Forest.

Matt Jensen -Ian has negotiated a commitment of $1500/annum towards track maintenance of Tank Stand at Craters MTB Park - Wairakei Forest.

 

FUNDING/ADMINISTRATION:

 

In January I have sent away funding applications for -

 

- Track rebuilds to Rotary $7,000

- Toilets at Craters to Transpower $20,250

- Hot Water Bridge to Nautilus $18,301

- Rotary replanting to AirNZ Environmental Trust $16,120

    TOTAL $61,671.00. 

 

A lot of the groundwork for these applications was done earlier, they just all finally got sent.  I also did the January minutes, answered a few emails and gave an interview to Iris at the Taupo Times.  I have started on the Strategic Plan, working off the draft from our meeting with Alan. 

 

Cath Oldfield - Administrator

 

TDC/SUBMISSIONS:

 

NEWSLETTER: 

All information to Shorty please. 

 

GENERAL BUSINESS:

 

Events Policy Wairakei

 

Draft Statement of Bike Taupo CRATERS EVENTS POLICY

Background:  

The following is a summary of what is required from organisers before Bike Taupo can consider an application to hold an event at Craters.

Please note Bike Taupo is licensed by the Crown to manage Craters and must meet strict requirements under this Licence. If an event is being held at Craters, Bike Taupo must ensure the event organisers meet all the requirements  imposed under the Licence.

 

Requirements:  

Use of Craters:

1)All activities must be confined to the mountain bike tracks and the car park area

2)No disturbance or changes are to be made to the tracks, vegetation or improvements.

3)No smoking or fires allowed.

4)All signage and rubbish to be removed immediately after the event and the area left in the same condition as it was before the event.

5)Permission to hold an event does not give ‘exclusive use’ and the tracks must remain open to members of the public. This needs to be addressed in the ‘Operation and Safety Plan’ (see below)

6)No activities allowed which may become a nuisance, disturbance or obstruction to others using the Wairakei Forest Park.

Payment:  (delete if not applicable)

1)$ per participant to be paid to Bike Taupo prior to holding the event.

Legal Issues:

1)At least 30 days before an event is to be held Bike Taupo is required to advise the Crown of the following :

a)the day, start and end times, tracks and assembly area

b)estimated numbers

c)copy of information to be provided to the participants

d)provision for rubbish and waste removal

e)safety plan, 

f)notification given to other concessionaires

2)Within 7 days after an event Bike Taupo must advise the Crown of the following :

a)the numbers attending

b)money received and paid out

c)all accidents and incidences

d)any issues relating to rubbish, waste removal or damage to trees

e)any issues relating to other concessionaires

3)A representative from Bike Taupo must be present and in control of all events.

4)The event organiser must indemnify Bike Taupo against all claims, actions, losses and expenses that Bike Taupo may suffer or incur as a result of any act or omission of the event organiser or any event participant.

5)The event organiser will need to hold adequate Public Liability Insurance and will be required to provide documentary proof of this to Bike Taupo.

Health and Safety:

1)The event organiser must comply with all laws of New Zealand – in particular the Health and Safety in Employment Act 1992

2)At least 30 days prior to an event the event organiser will provide to Bike Taupo a Safety Plan ( prepared by a suitably qualified professional.) Bike Taupo may withhold consent for the event if it considers the Safety Plan is inadequate for any reason.

3)The Safety Plan will need to address the following:

-identification of risks and hazards and details of how these will be eliminated or minimised ;

-how other track users (non-participants ) will be accommodated ;

-what will be required from each participant to ensure the Safety Plan is implemented. Such as the signing of an entry form containing basic safety information and attendance at the pre-event briefing on safety issues.

4)The event organiser will advise Bike Taupo immediately of any ‘serious harm injuries’ (as defined by OSH) that occur.

5)Bike Taupo shall be at liberty to impose any specific conditions it deems necessary for the safe and compliant handling of any particular event.

 

Special AGM and Constitution Changes

 

PROPOSED AMENDMENT TO CONSTITUTION

That the Constitution of Bike Taupo Advocacy Group Incorporated be amended by deleting all sections of Rule 11 and inserting the following Rule 11

Rule 11:  Control and Investment of the Group funds

11.1  The Group shall operate a bank account or accounts with any bank approved by the Committee.

11.2   Group finances will be managed by a Finance Sub-Committee comprising four members of the Committee two of whom shall be the Chairperson and the Treasurer. The other two members of the Finance Sub-Committee will be chosen by the full Committee at its first meeting after the Annual General Meeting.

11.3   All accounts due shall be submitted to the Finance Sub-Committee for approval and shall not be paid without the prior authority in writing or by email of at least three of the four members of the Finance Sub-Committee. Once authorised all payments can be effected by any two members of the Finance Sub-Committee.

11.4   If any member of the Finance Sub-Committee is unavailable for more than two weeks (for any reason including illness, work or holiday) the full Committee may appoint a substitute from the Committee to stand-in for the absent member until such time as the absent member is available.

11.5   The Finance Sub-Committee shall be at liberty to fix its own mode of operation and it will not be necessary for the members to meet in person to conduct its business. However the Treasurer will keep a record of all approvals given for every payment authorised.

11.6   The Treasurer will submit to each meeting of the full Committee a list of all payments made since the date of the last Committee meeting.

11.7   All cheques drawn and payments made from the Group bank account will be signed or initiated by any two members of the Finance Sub-Committee.

11.8   The financial year of the Group shall be 1 October to 30 September.

11.9   No member or person associated with a member of the Group shall derive any income, benefit or advantage from the Group except where that income, benefit or advantage is derived from professional or personal services to the Group authorised by the Committee and rendered in the course of business and charged at no greater rate than the current market rate.

 

Once the year end accounts have been finalised, we need to set a date for a Special AGM to pass them.  At the same time we may as well do the following constitution changes –

Rule 7 Move AGM to February following the end of the financial year.  People should be back from holidays.

Rulee11 Appoint a finance subcommittee to make the payments approval process more transparent.  A minimum of 4

Mike will reword and send these changes out to the committee.  We need 28 days’ notice and 30 people.

Mike/Julie

Meeting Closed:  9.45pm

 

Next Meeting: EW Tuesday 19 March 2013 7.30pm

 

Signed as a true and correct record

 

_________________________________                Date: ___________

Rowan Sapsford  (Bike Taupo Chairman)