BIKE TAUPO INC.

MINUTES OF MEETING – Tuesday 24 April 2012, 7:00pm

Waikato Regional Council Building, corner of Paora Hapi and Titiraupenga Streets, Taupo.

PRESENT: Thomas Schwarz, Shorty Hughes, Cath Oldfield, Rowan Sapsford , Karyn Hutton, Pete MacFarlane, Mark Gibson, Julie Norris, Thea de Petris and Pete Masters

APOLOGIES: Keith Crate

	Actions Outstanding to March 2012	Name	Status
1.	Website rebuild. Structure in place. Editing now and content moving over. Rowan to meet with Me Creative about incorporating new logo.	Thomas/Mark/Rowan	WiP
2.	Fortnightly Track review from committee members.	Thea	WiP see list
3.	See Saw needs to be reinstalled. Under 400mm or over 1.5m.	Pete/Pete
4.	Maps GPS to be finalised. Advertising structure. Add ‘Blue Rides’ to maps. Continue, even with storm damage as most tracks will be not very different. Aim for mid-winter.	Rowan
5.	Poisiden Contracting will invoice us for the GPX 3D.	Mark and Rowan
6.	TDC/Archery Club re track from ETA to Rotary Ride. See Ian Connan.	Cath	On Going
7.	Funding for toilets at Craters.	Shorty/Cath
8.	Tunnel at carpark in Craters.	Shorty/Cath
9.	Strategy Meeting last week of May. Check with Alan. Include Official Partners.	Thomas
10.	Annual Plan TDC July	Rowan
11.	Letter to Mark Davies at DoC for $5k to pay for signage on Rotary Ride through to Aratiatia.	Cath
12.	Consent for toilets invoice	Shorty
13.	$100 cheque for paperwork for filming for Kawakawa	Rowan
14.	Trademark Ride Central logo	Mark
15.	LTCC apply to Taupo Moana Rotary for Cycle Active bikes and/or for funding to run more courses. See Mike Langley.	Cath
16.	Wairakei Tourist Park Meeting Honey Hive 4 May 8am-9am	Shorty
17.	LTP SubmisionPresentation. First 2 weeks in May.	Rowan

CONFIRMATION OF PREVIOUS MINUTES: Cath/Thomas

MATTERS ARISING:

Maps – Separate map for GLT and for the BT network. Discussion on best pricing structure for advertising. Maybe a tiered approach to incorporate the GLT, signage and the website. Mark and Rowan will put together some options. See Mark and Julie’s ideas for Friends/Corporate sponsorship of GLT and BT.

Submissions & Long Term Plan – Thea and Rowan done.

Trustpower Volunteer Trip – Thomas and Cath went to Ashburton and had a great weekend. Thanks for the opportunity to go and hear all the wonderful stuff people are doing.

Facebook Page – Being monitored by Rowan and Mark.

Funds Transfer – Funds for a windy day transferred and then the windy day arrived!

CORRESPONDENCE REPORT:

Inbox: John Dunn re GLT. Passed to Pete Masters, with copies handed around.

TDC – Keith Crate as Observor

EW – Wilding Pines funding application received

TDC – Huka Falls Subdivision

Outbox: Thomas moved/2^nd Cath

TREASURER’S REPORT:

Payments and Receipts
Payments
	Heli Services		Kawakawa Track - Doc	1,912.00
	Streetsmart 20X		W2K	243.00
	Streetsmart 20X		RR	243.00
	Streetsmart 20X		Craters	3,253.50
	Taupo Landscape Services		Craters	200.00
	B&S Construction		Kawakawa Track - Doc	8,906.51
	Placemakers		Kawakawa Track - Doc	2,137.39
	DBCON		Kawakawa Track - Doc	1,079.60
	Quality Print		Maps, printing	458.29
	Craters of the Moon Trust		Maps, printing	250.00
	TDC		Building Consent Craters Toilets	347.83
	Taupo Bike Park		Donation	200.00
	Xero		Subscription - March	36.75
	Bike Taupo		Transfer of funds to savings	10,600.00
	GST			2,860.17
Total				32,728.04
Receipts
	Event promotions		Round the Lake Marshalling	434.78
	Phoenix Cyclery		Maps	86.96
	Malcolm Flowers Insurance		Claim	900.00
	OXFAM		Track Clearing	3,000.00
	DoC		Kawakawa Track	11,851.91
	Bike Taupo		transfer from savings account	6,500.00
	Westpac		Interest	3.46
	GST			2,306.06
Total				25,083.17
Transactions since last meeting:
Payments					32,728.04
Receipts					25,083.17
Bank Balances:
Non-profit 00					3,778.15
Online Saver 025					19,018.50
Debtors Due:
DoC		Kawakawa Bay			1,241.54
Gordons		Maps			200.00
Total					1,441.54
Bank reconciliation
Balance as at 13 March		11,423.02
add income		25,083.17
less expenses		32,728.04
Balance as at 24 April		3,778.15

Ministry payment late being received. Karyn to let creditors know. Pay the contractors from savings. Moved by Mark/2^nd Karyn

All GLT engineering should go to DoC

Moved by Karyn/2^nd Mark

KEITH CRATE REPORT:

• · Submissions Week is 14^th May. Hope Bike Taupo will present in person?
• · Giant Bikes are in production. Hope ‘unveiling will co-inside with takeover of SH1. Position established in Taupo, to be negotiated in Turangi. Rose is the pusher!
• · Shorty will report on another great NZCT ride on the Pureora Timber trail
• · Steve Giles, BikeFest Manager, has taken up Golf Club managership. So vacancy for BikeFest job; it is paid on contract..Any suggested people?
• · Looks like Bruce Jaine is to take of as manager of Huka events with a Cruiser Class being introduced.
• · Cycle Challenge presenting to full Council today with news of a huge profit and final attention to audit recommendations
• · Mark G and I. are still striving to work with DGLT to bring about promotion of our district as a premium Cycling destination….We wont give up.
• · Waitahanui planned track should start in July with consents as far as Five Mile Bay. Hope is there for extension to river bridge shortly after
• · Went to sod turning of Avantidrome in Cambridge recently, Home of Cycling will be set up fully in 18 months with Bike NZ moving in.
• · New events coming to Taupo in the next 12 months, Girls on Bikes, and a full Marathon on GLT. Negotiations under way for Taupo Masters Games too.
• · Cath will report on progress for Bike Park
• · All looks well in the cycling world; apart from commuter cycling,. Read Rod Oram’s article in the Sunday Star Times.

Cheers to all,

Keith Crate Q.S.M.

District Councillor

021 292 3847

Moved Thomas/2^nd Cath

MANAGER’S REPORT:

Resolution to apply to Rotary Expresso for $500 and/or multiples thereof, for repair of Craters tracks.

1 The wind came and blew the house down

2 The boys did a fantastic job getting the tracks open again

3 Oxfam have helped out with $3000 for the track repairs

4 I have let THT's use part of the old tank Stand track to get up to the Craters road while the logging is going on This area will be logged soon so its no big deal we all have to help to get the forest open again

5 Have sort of a plan to rebuild TT, Tank Stand , Walters as soon as logging is finished to get part of the system back

6 Meet with Craters Trust about a Cycle path / walking track up the side of the road Said we are happy to do it but need some money to get it done

7 Meeting with the Bridle way lady about a route through the Park awaiting LINZ's now

8 GLT all good and have about 1.5 kms to go

Bridges are going in, now Toilets are getting priced all starting to fall into place and looking good

Getting Great feed back on the track, the way its build and the way we operate which is nice

Will talk about meeting with John Dun and Richard at the meeting

GREAT LAKE TRAIL:

John Dunn wants the building to be sped up and completed by December 2012. The contract says December 2013. Might be possible to transfer contract to DoC. GLT committee are handling it. Coming in under budget. Boys walked to the lake. Should meet Kawakawa Bay Track in a couple of weeks.

URBAN JUNGLE:

Cycle Active been at Waipahihi all week. Cath also had kids on bikes in Spa Park with the After School Programme. In the holidays she did two sessions with School’s Out kids in park by Waiariki Polytech.

WAIRAKEI: (7 wise men and 1 wise woman)

Wairakei Pre – logging meeting

11 April 2012 5.15pm @ Craters Car park

Present: Eddie Edhouse, Pete Masters, Kay Brake from GLCC, Carwyn May, Pete McFarlane, Shorty

Apologies: Brendon Reynolds Brent Cameron, Len Malcolm, Alex Fierro

Bridleway proposal

Pete Masters meet with Bev ( Freedom riders) and a after talking to a few of the crew has proposed for the horse people to use a section of Fast Eddies and build there own track ( trim trees) so they can get thru to easy up hill. This will keep the freedom riders away from the MTB tracks and most of the roads, esp. Craters, and away from Fernley’s tracks. If you like this proposal let Shorty know.

Looks like LINZ may grant them a month by month permit at this stage. Not confirmed.

Logging after storm damage - 20^th March 2012

Logging to start on or about the 12 April 2012. Will take approx 3 months all up.

This is the plan so far things may change. Pete will keep everyone in the loop.

Area 1 Squirt, Corkscrew and a section west of Powerline road – will be clear felled - Skid site will be Cnr Q Line rd and Powerline rd so the MTB access up Q line Rd from SH1 will be closed.

Area 2 Tourist trap - Savage operation approx 1/3 of this area affected.

Area 3 Tank stand, Coaster, Walters wiggles – will be clear felled

Area 4 Bumble Bee and SH fun – Savage operation

There will be signage and flagging on all no go areas.

What tracks do we need back - priorities

Ideas from the group.

• · Tourist trap, Inwards, Outwards, Piker, Return to sender. ( May extend TT)
• · Tunnel and Lake Hire Link
• · Tank stand
• · Walters Wiggles
• ·

Leave for now

• · Bumble bee , Corkscrew and Squirt – they have easy access and could be good working bee tracks
• · Coaster – Digger required to do it well

Options for the Huka

Ask LINZ for one off permission to use Q line rd and 60K hill

Extend Tank stand

Want to keep some hand made tracks eg Walter wiggles

Funding

Will need to work out how much track and costs and then where from?

Blue arrows

Eddie Edhouse has made some great blue arrows.Pete Masters has taken some of these and will mark a safe route to follow to get the tracks out the back.

MEDIA/PROMOTION/WEBSITE:

The logos brought back from Me Creative were well received. Asked Rowan to get a macron put on the Taupō.

FUNDING/PROJECTS:

LTCC money with Taupo Moana Rotary. Cath to talk to Mike Langley about it.

The Taupo Expresso $500 for Craters, see Manager’s Report.

NEWSLETTER:

GENERAL BUSINESS:

Cycle Active Taupo - Thea talked about trying to get funding via TDC and LTP to buy Cycle Active and run the course via Bike Taupo. Being a registered charity would make funding easier to get than as a private business. Cath to talk to Mike Langley.

Meeting Closed: 9.10pm

Next Meeting: EW Tuesday 12 June 2012 @ 7.00pm.

Dates

Moonride Rotorua 12 May

Next Meeting 12 June 7pm

Signed as a true and correct record

_________________________________ Date: ___________

Thomas Schwarz (Bike Taupo Chairman)