BIKE TAUPO INC.

MINUTES OF MEETING – Tuesday 13 March 2012, 7:00pm

Waikato Regional Council Building, corner of Paora Hapi and Titiraupenga Streets, Taupo.

PRESENT: Thomas Schwarz, Shorty Hughes, Cath Oldfield, Rowan Sapsford , Karyn Hutton, Pete MacFarlane, Mark Gibson, Julie Norris and Pete Masters

APOLOGIES: Thea de Petris and Keith Crate

	Actions Outstanding to March 2012	Name	Status
1.	Website rebuild. Structure in place. Editing now and content moving over.	Thomas/Mark/Rowan	WiP
2.	Fortnightly Track review from committee members.	Thea	WiP see list
3.	See Saw needs to be reinstalled. Under 400mm or over 1.5m.	Pete/Pete
4.	Maps GPS to be finalised. Advertising structure. Add ‘Blue Rides’ to maps.	Rowan
5.	Poisiden Contracting will invoice us for the GPX 3D.	Mark and Rowan
6.	TDC/Archery Club re track from ETA to Rotary Ride. See Ian Connan.	Cath	On Going
7.	TDC Submission for Walking & Cycling Strategy.	Thomas, Mark, Thea
8.	Funding for toilets at Craters.	Shorty/Cath
9.	Tunnel at carpark in Craters.	Shorty/Cath
10.	Volunteers Presentation in Ashburton	Thomas/Cath
11.	Council submissions coming up	Keith
12.	Facebook page needs to be checked for any feedback required.	Rowan/Mark
13.	Transfer $5k to 25 account for Insurance/Windy Day account	Karyn
14.	Strategy Meeting
15.
16.
17.

CONFIRMATION OF PREVIOUS MINUTES: Add Julie to apologies. Cath/Thomas

MATTERS ARISING:

Website Rebuild - Thomas said that the structure is there. Content being transferred

Weekender Track Reviews – See this list for who is doing which tracks.

Cath Headland Loop

Thea Redwoods

Pete Masters Walter’s Wiggles

Pete McF SH Fun

Shorty Tankstand/Coaster

Mark Kawakawa

Thomas Retro/Luge

Julie Aratiatia Loop

Maps – Separate map for GLT and for the BT network. Discussion on best pricing structure for advertising. Maybe a tiered approach to incorporate the GLT, signage and the website. Mark and Rowan will put together some options.

Submissions & Long Term Plan – Discussion on what Bike Taupo sees as priorities. Keep it small and doable. Cycling in town, specifically Lake Terrace and CBD. The ETA track and access to it. Continue concrete path at Riverside Park and on Spa Road opposite AC Baths.

Mizuno Meeting – see Keith’s report. Thomas and Pete saw Ian Brittain their treasurer. It was discussed whether they wanted to pay $6 per head to DoC or to BT.

Lion Foundation Funding – Paddy’s Bridge funding completed. Paid back $1,628.95 as agreed in emails. Next time, all invoices need to be checked that they are from people who we used in the quotes.

Tunnel in Craters – Julie was unable to get tunnel. Funding in progress. Need LINZ approval.

Taupo Bike Park - $200 cheque from BT received. Waiting on boys to open the bank account so it can be deposited. Many thanks.

DGLT – Autumn campaign focusing much more on cycling. Getting a relationship going has been great. They are producing a fold out walking/cycling guide.

Huka Invoice – Has been sent to LTCC. They need a new manager to run the Huka this year.

CORRESPONDENCE REPORT:

Inbox:

Outbox:

TREASURER’S REPORT:

Payments
	Xero		Admin Monthly fee - Feb, Mar		73.50
	Windrush Design		Website		595.00
	OK Computer		Website		452.00
	Land Infornation NZ		Event Fees		2,881.57
	Streetsmart 20X		Rotary Ride maintenance		917.50
	Streetsmart 20X		Craters maintenance		1,309.50
	Placemakers		D.O.C Bridge		3,120.32
	B & S Construction		D.O.C Bridge		3,821.34
	IRD		GST Payable		757.95
	Lion Foundation		Grant refund - Paddys Bridge		1,628.95
	GST				1,975.62
Total					17,533.25
Receipts
	Cycle Challenge		Event fees		2,881.57
	Cycle Challenge		Marshalling fees, expenses		5,213.47
	IRD		GST Refund		45.00
	Rapid Sensations		Maps		173.91
	Top Gear		Maps		173.91
	Westpac		Interest		14.68
	D.O.C		D.O.C Bridges		8,045.66
	GST				2,473.28
Total					19,021.48
Bank reconciliation
Balance as at 24 Jan 2011		9,934.79
add income		19,021.48
less expenses		17,533.25
Balance as at 10 March 2012		11,423.02

Invoice to LTCC $5,000 to run the Huka

.

Moved by Karyn/2^nd Thomas

KEITH CRATE REPORT:

1. Meeting with DGLT on Marketting Cycling (and Walking) with Rowan and Mark.

Progress slow but happening. New Autumn Launch is featuring our tracks and trails.

2. 1^st National Cycling and Walking Conference. Snapshot report attached. My overview: we are way behind as a cycle-friendly town.(not as a district?)

SNAPSHOT REPORT ON FIRST CYCLING & WALKING CONFERENCE HASTINGS

FEBRUARY 22^ND-24^TH 2012

Attendance 196 delegates and 73 presenters.

Key Points from the presentations and keynote speakers.

General observation: The beneficiaries of the $7m Model Communities had much to showcase their expenditure.

• · Collaboration produces results; breakdown silo thinking
• · Inconsistency of C and W planning nationwide. Govt. need to play more important role
• · Main benefit on C and W is health; obesity, heart conditions and dementia increase with sedentary living, many millions would be saved on health budget
• · Many communities worldwide are Future proofing to reduce carbon emissions and promote self powered mobility.
• · Investment in C and W is cost effective and reduces pollution
• · Bike-ability is a key to visitor promotion.
• · Christchurch rebuild has a focus on ‘Greening the Rubble’
• · C and W is a quality of life
• · For cycling comfort sits beside safety as a motivating factor
• · Both C and W can become addictive
• · Look at a 20 year plan to get people out of cars
• · Any progressive measures to promote C and W will encounter resistance.
• · C and W will increase when infrastructure is built and there is a separation
• · 40% of traffic volume in Hamilton is to/from schools. Their vision is to have traffic volume the same all year round
• · 50% of NZ vehicle movement is for distances less than 3km
• · Panmure roundabout is a nightmare for pedestrians, cyclists and motorists
• · Best C and W cities are Portland USA, Copenhagen, Bristol UK, All Holland and ??????

Key Note Speakers

NIGEL LATTA: Entertaining, language very colourful, only memorable PC reference, Risk taking is a life cycle!!

CELIA WADE-BROWN: Wellington’s first Green Mayor. W’ton Walking Capital of NZ. 26% now walk to work, they cater for every mode of Transport, 30kph in CBD, Lampton Quay busiest footpath in the nation 6719 every hour. CBD upgrade includes Golden Mile for C and W.

ROGER GELLER: Oregon, USA Cycling City. An hour of facts and images. 50% of population walk or cycle to work. He is the 17 year CHAMPION, Catch Phrase is ‘Build it and they will use’ In 10 years 20% of traffic increase but only1% of this is vehicles. Bikeways, BikeBoulevards, BikeCorrals, Bikeboxes, BikeParks etc etc.

PROF ALISTAIR WOODWARD: From AUT. Conducted research from LTCC to prove that injury highest with less cyclists, Separation is Paramount, Cycling is not dangerous, Air Quality kill 250 p.a. A 5% shift of motorists to bikes would save 9 lives a year, 10 times more people drown a year than die cycling. Was complimentary to LTCC for reducing accident rate by spreading start out over 3 hours.

3. Giant Bikes. Thanks to Rose, Taupo Moana Rotary, Taupo Sculpture Trust and TDC Bike being constructed and should be in place this winter. Funder for a Turangi similar Installation is being negotiated.

4. Waitahanui Track, Funding and consents in place for start in July. May only progress to 5 Mile Bay for starters…but it is a start.

5. Submissions for Long Term Plan open in April. We need to submit for improvements in Commuter Riding.

6. Meetings held with Mizuno Trust members on future events on Bike Trails from Kinloch. One objective is the funding for ongoing maintenance of our Tracks

7. Pending actions on BikeFest ; reminder this one of our past ‘projects’

8. Pleased to note the start up talks on the Taupo Bike Park, situated in Spa park. Cath will update.

Keith Crate Q.S.M.

District Councillor Report moved by Thomas/2^nd by Mark

MANAGER’S REPORT:

1 Maintenance

a Most tracks are OK just the odd one being sprayed due to the growth over

the last two months

b Had a little bit of storm damage but over all not to bad

c Water control changes we had put in place over the last two years are

working well and saved the tracks in many places ie Little pines , RR Latter

Bridge on RR and the down hill on RR to name a few

d Had a few trees down but still not to bad over all

Had a few accidents in Wairakei two broken arms, one very bad broken wrist,

MTB races average has been 105 riders according to Len

GREAT LAKE TRAIL:

At 6.4 kms on the 29th

Major boardwalks are now finished just three bridges and toilets etc to go

in plus about 5 kms of track I think

All the bridges are in or done up on Kawakawa Bay track

Film crew here on Thursday filming tracks

Up date on land

Trailer has been knicked.

URBAN JUNGLE:

Suggested that a whole month of Bike Wise is too much. Everything has been diluted. Maybe get more people if it was only over a week, to give some urgency.

WAIRAKEI: (7 wise men and 1 wise woman)

Wairakei 8 Wisemen

5 March 2012 6pm @ Plateau

Present: Eddie Edhouse, Brendon Reynolds, Brent Cameron, Len Malcolm, Alex Fierro, Pete McFarlane, Shorty

Apologies: Carwyn May.

Welcome Eddie to the committee

Introduced Eddie to the committee members and given a copy of mandate and development plan

Actions and updates from last meeting.

Track Maintenance

Tourist Trap - Hill near the beginning close to punga trails. Make the hill easier and more separation of tracks. Done, great job.

Outback – Track crew - proposed to fix up hill and down hill section at the top.

Boardwalk over geothermal puddle, water diversion upgraded Done riding well.

Coaster - needs some TLC has had a lot over the summer, great to see. Brendon has done some work on this more needed.

Mr and Mrs – The bumps which are not roll overs - Please do not put in bumps if work crew do not know how they should be built.

Coles Killer – get top section working better and more user friendly. all agreed but would like a down hiller who rides the track to help with the upgrade – Action Alex will ask Bernie (Repco) to see if he is keen to help out if so, will get him to contact Pete Masters. A few of the boys have done a bit of work on this section more required.

Fast Eddie – Needs a tidy up and maybe re- routing at the top by Bumblebee. No rush on this.

Action Shorty: - Sign up @ carpark – What to help with the tracks. Done

Toilet s – New plans have been submitted to TDC one toilet needs to be handicap size and they are requesting a hand basin (no water so no point in having one). Cath and Shorty getting quotes and working on funding application.

Totara extension –. Application has been submitted. No word from LINZ yet.

Bridleway – Bev is to contact Pete Masters and go over roads they would like to access. Once this is done LINZ will make a discussion. Bev has not made contact as yet

Tunnel – Car park a second tunnel beside the first one. Have permission from LINZ to go ahead. Cath working on funding application.

Zone Map –zone map has been submitted to LINZ for final approval.

Bike Map - Has gone to the designers.

General Business

MTB car park - 3 break ins over Christmas. What to do?

Action Shorty - see if the Police had any do not leave valuables in the car signs if they do put one up. Two signs up in Craters Carpark.

Meeting Minutes- 5 March 2012

Logging

NZ Forest Managers has informed Pete Mac that the following tracks may be logged within the next year. – Tank, Coaster, Walters, Squirt, Corkscrew and Budda.

Worth seeing if an access track can be retained to get to Outback, Grinder etc, while logging operation is happening.

Brendon proposed, relocating the trails and skills area to the kids track under powerlines by Craters carpark clear the blackberry and broom so parents can see this area from the car park, maybe a grass area as well.

Track Maintenance

"Alex proposed an adopt a track/maintenance crew idea, where someone(s) is/are responsible for certain tracks to ensure vegetation trimmed, track maintained (within current grading), no chain sawing or spraying" (eg Contact boys for Kegress)

"Alex proposed more thoughtful direction/better communication lines with the track crew to ensure continued care/maintenance of craters MTB trails. An updated list of what tracks they will be working on each month would be great, and what tracks they will not be addressing or where they need an extra hand".

In order of priority, tracks that need work,

1. Coaster and Lake Hire Link – Veg clearing and berms need a tidy up (digger at some stage but will depend on when area is logged)

2. Mr and Mrs –veg clearing and tidy up some corners.

3. Debs track - change grading, veg clearing and track tidy up - working bee MTB club will organise a date.

4. Young pines and Kegress – Veg clearing.

5. Reto – tidy up the top section where Peter Manning was working, only one option. – Wisemen will do.

General

Cost of Toilet and Tunnel information to Alex for the MTB club meeting.

Blue ride loop?

Many riders are following the long and short course tracks in Craters so it would be worth having a marked course which changes every couple of months, a great way to get tracks which are not ridden much and new tracks bedded in, also get new people around the park.

Action Ed to investigate any blue core flute.

Dunny race - to raise money for toilets at Craters or maintenance of tracks.

Project Tongariro $50k to make bush corridor from Golf Course

MEDIA/PROMOTION/WEBSITE:

A selection of proposed logos for BT was handed around. Decided that we would like to see some incorporating the chain logo from the GLT and would like to keep the orange and blue. Byline ‘Bike Taupō Ride Central’. Rowan to take it back to Me Creative.

FUNDING/PROJECTS:

Cath and Thea looking into funding for Cycle Active Taupo. Southern Trust said that they would need a plan with specific dates and numbers. Thea tackling a long term contract with a partner, say, 3 years.

NEWSLETTER:

GENERAL BUSINESS:

LTCC audit. Pete Masters went to meeting. It would have been better to have had the meeting back in December and better communication to everyone. It is prudent to realise that the trustees are all volunteers and doing the best they can. BT could learn from their mistakes and have a strategy meeting to plan where we are going.

DoC Building. Rowan presented a totally different plan for the proposed building with a community office for BT and Project Tongariro.

Meeting Closed: 9.05pm

Next Meeting: EW Tuesday 24 April 2012 @ 7.00pm.

Dates

Next Meeting 24 April 7pm

Signed as a true and correct record

_________________________________ Date: ___________

Thomas Schwarz (Bike Taupo Chairman)