BIKE TAUPO INC.

MINUTES OF MEETING – Tuesday 24 January 2012, 7:00pm

Waikato Regional Council Building, corner of Paora Hapi and Titiraupenga Streets, Taupo.

PRESENT: Thomas Schwarz, Shorty Hughes, Cath Oldfield, Rowan Sapsford , Karyn Hutton, Pete MacFarlane, Keith Crate

APOLOGIES: Thea de Petris, Pete Masters, Julie Norris and Mike Langley

	Actions Outstanding to March 2012	Name	Status
1.	Website rebuild. Content to be added. Design later.	Thomas/Mark/Thea	1 Feb to complete
2.	Fortnightly Track review from committee members.	Thea
3.	See Saw needs to be reinstalled. Under 400mm or over 1.5m.	Pete/Pete
4.	Maps GPS to be finalised for spring. Looking good. Considering input.	Pete/Rowan
5.	Poisiden Contracting will invoice us for the GPX 3D.	Mark and Rowan
6.	TDC/Archery Club re track from ETA to Rotary Ride	Cath	On Going
7.	TDC Submission for Walking & Cycling Strategy. Long Term Plan in March. Ride Centre.	Thomas, Mark, Thea
8.	Mizuno Half Marathon committee to receive feedback from BT about the work that was done to have track ready for the event and the people power on the day. BT happy to run the event, should the committee not want to continue. Comments to be in minutes. May be another event on GLT?	Keith	No meeting been held yet.
9.	Lion Foundation Paddy’s Bridge reconciliation	Cath/Karyn
10.	GLT Resolution to be added to website minutes	Cath
11.	Funding for toilets at Craters.	Shorty/Cath
12.	Tunnel at carpark, asking Julie’s man about suitable tube.	Julie
13.	Volunteers Presentation in Ashburton	Thomas/Cath
14.	Taupo Bark Park Inc invoice needed for $200 start up.	Cath
15.	DGLT biking campaign for autumn.	Keith/Mark
16.	Council submissions coming up	Keith
17.	Invoice LTCC for Huka $5,ooo	Karyn

CONFIRMATION OF PREVIOUS MINUTES: Cath/Thomas

MATTERS ARISING:

Website Rebuild - Thomas said that the structure is there. Content needs to be transferred and add the design later.

TDC Funding - Received

Thanks to Dave Mitchell & Ground Effect - Done. Invite to go visit Ground Effect when we in Ashburton for Volunteer Awards.

Charities Commission Return - Done

Heu Heu Street Feedback - Rowan completed.

Contact Rep on Wairakei Committee - Ed Edhouse

Ride Central Meeting – Done. Looking into regional branding, but retain Bike Taupo. Potentially rebrand BT too. Website, maps and Ride Centre. Jo from Me Creative has been looking at logo. New tagline too. Julie emailed around a pros and cons list. Worth considering.

KEITH CRATE REPORT:

Taupo Bike Park Inc being formed to build dirt jumps and a trials course in Spa Park. Moved that BT provide $200 start up money to pay for incorporation. 2^nd Cath. All in favour. Invoice required from Bike Park

Waitahanui Path to be built in association with DoC, EW and TDC.

.Biking & Walking Conference in Hastings. Keith and Claire Sharland going.

Australian MTB Magazine looking at doing another Ride Central video.

DGLT are looking a focus on biking in the region and doing an autumn campaign. BT input will be required and Keith and Mark will keep in touch.

Thomas asked that Keith check on Council schedule for any submissions that BT might need do.

CORRESPONDENCE REPORT:

Inbox:

• · Le Pine’s application to Maori Land Court.
• · CAN magazines
• · Domain names for GLT
• · Future Planning for Spa Park. Map from Alison Rawley. Pass on to Bike Park.

Outbox:

Correspondence accepted Thomas/Shorty

TREASURER’S REPORT:   Transactions since last meeting: Payments 7,943.78 Receipts 2,022.77     Bank Balances: Non-profit 00 9,934.79 Online Saver 025 14,812.36   Bank reconciliation Balance as at 6 December 2011 15,855.80 add income 2,022.77 less expenses 7,943.78 Balance as at 24 January 2012 9,934.79   Payments and Receipts
Payments
	Xero	Admin Monthly fee Nov	42.26
	Land Information	Event Fee - The Clover 2 Points Race	230.00
	PGG Wrightson Ltd	Huka Challenge	44.20
	Tomos Saws and More	Huka Challenge	101.40
	HubCafe	Huka Challenge	245.50
	Sign on Ltd	Signs GLT	212.73
	Sign on Ltd	Signs Maintence Wairakei	483.00
	Quality Print	Map Printing	880.90
	Streetsmart 20X	labour Rotary Ride Nov	1,148.85
	Streetsmart 20X	labour Craters Nov	2,530.57
	IRD	GST Payable	372.23
	Placemakers	Maintenance RR	7.81
	Huka Honda	Maintenance general	118.00
	Streetsmart 20X	labour Craters Dec	558.90
	Streetsmart 20X	labour W2K Dec	263.92
	Streetsmart 20X	labour Rotary Ride Dec	621.00
	Sign on Ltd	Signs maintenance Wairakei	40.25
	Xero	Admin Monthly fee Dec	42.26
Total			7,943.78
Receipts
	Taupo MTB Club	Event / Maintenance fee	566.00
	Avant Corner Shop	Maps	400.00
	Top Gear Cycles	Maps	100.00
	PAYMATE	Donation	48.00
	Helistar	Maps	100.00
	Destination Great Lake Taupo	Maps	600.00
	Rapid Sensations	Maps	200.00
	Westpac	Interest	8.77
Total			2,022.77

Invoice to LTCC $5,000 to run the Huka.

Moved by Karyn/2^nd Thomas

MANAGER’S REPORT:

1 Most of the track spraying is up to date but with the rain over xmas we have had a lot of regrowth on some tracks but overall most track are in good order weed wise

2 Alot of riders around, Craters has been very busy don't know about W2K but Kawakawa bay track counter is showing 16000 which means 8000 people have used it in the last year

3 Have sold about 700 maps I think since the last meeting do I need to do another run I have about 3 or 400 in stock ??/

4 PD has been slow over xmas but now starting up again Bruce and I are putting alot of time into trying to make this work long term so even if we have the odd let down long term it should be good for us

5 W2K has had a clean up

6 Tourest Trap is getting a new alignment to take out the first hard hill and take it away from the jumps alignment is in and Bruce hoping to open it up tomorrow

7 GLT now close to 5 kms in and on budget apart from the extras like the boardwalk and tunnel which the plan is to apply for extra funding

Cheers

Pete M =

GREAT LAKE TRAIL:

5.2km done. Rowan said that DoC having a meeting about the signs and markers.

URBAN JUNGLE:

Bike Wise Month in February. Spot the Cyclist people – Cath, Rowan, check with Aniek, maybe Phil and/or Greta. Breakfast/Go By Bike Day Wednesday 29 February 7am at GLC.

Cath, Thea and Thomas had a meeting with Claire Sharland at TDC about Walking and Cycling Strategy.

Update from Claire on projects completed in the last 2 years, outlining possible new projects which will depend on funding.
Link between ETA and Victoria subdivision has been completed but Thomas noted it was not user friendly for mountain biking. Need to look at the maintenance and finish of the surface.	Claire to follow up
Widening of the path through reserve, beside Taupo bungy completed. Need to look at cycle symbols within the service lane leading up to the shared path.	Claire to investigate if feasible.
Cycle skills in schools run by Peter Boomen. Funding will be the issue for this from 2012/13. To discuss in the new year with Christine. Will look at developing costs/budget required and consider a report to Council to seek support. Other funding sources such as sponsorship from Contact Energy, M R Power or similar to be considered.	Claire and Thea
Signage – a list of signs identifying key cycle ways, gullies and accessways to be developed. Design of signs to be developed and costed. Idea is to work through list and implement high priority locations. May need to discuss with John Ridd and team and/or Destination Lake Taupo when list has been developed. Need to find out who installed the W2K signs at Kinloch.	Thomas and team
Thomas requested the list of reseals to be provided to Bike Taupo to identify any future opportunities before remarking. Claire to see if this can be provided 6 to 12 month programme.	Claire
Poihipi Road widening has been included in the next 10 year plan. Need to identify sections.	Claire
Walking and cycling conference, who should attend from Council and Bike Taupo?	Claire to forward info to team
Will look at meeting on regular basis. Next meeting to be set up in the New Year.	Claire

WAIRAKEI: (7 wise men and 1 wise woman)

Wairakei 7 Wisemen

9 January 2012 6pm @ Plateau

Present: Brendon Reynolds, Brent Cameron, Len Malcolm, Alex Fierro, Pete McFarlane, Shorty

Apologies: Carwyn May.

The Wairakei Sub-Committee

MTB Club – Alex and Brendon

Len – keen to stay on

Brent – keen to stay on

Carwyn – keen to stay on

One member from Contact Energy – Alex and Brendon recommended Eddie Edhouse as he is very keen and come to most working bees and is out riding the tracks.

• · Action Alex or Brendon to contact Eddie and ask if he would be keen to join the committee.

New Tracks

SH Fun downhill from high point, has been completed and some great rollovers thank you Carwyn.

Track Maintenance

Proposed up grades.

Tourist Trap - Hill near the beginning close to punga trails. Make the hill easier and more separation of tracks. All agreed

Coles Killer – get top section working better and more user friendly. all agreed but would like a down hiller who rides the track to help with the upgrade – Action Alex will ask Bernie (Repco) to see if he is keen to help out if so, will get him to contact Pete Masters.

Outback – Track crew - proposed to fix up hill and down hill section at the top.

Boardwalk over geothermal puddle required, leave uphill and down hill sections. Put in water diversion as required. All agreed.

Coaster - needs some TLC has had a lot over the summer, great to see.

Fast Eddie – Needs a tidy up and maybe re- routing at the top by Bumblebee. No rush on this.

Mr and Mrs – The bumps which are not roll overs - Please do not put in bumps if work crew do not know how they should be built.

Spraying - A great growing season for blackberry etc.

Action Shorty: - Sign up @ carpark – check with Track crew - wording.

Do You want to build a track?

The MTB tracks in Wairakei Forest are run on your behalf by Bike Taupo, under a permit from the Land Information NZ (LINZ). The permit requires that every new track is approved first.

Failure to get approval and grade new tracks could jeopardize our right to bike in Wairakei Forest.

If you want to build a new track or just do some work on your favourite track just contact us first. There is over 80km of track to maintain and we need all the help we can get.

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

LINZ Meeting.

Toilet – Approval of plan from LINZ and signing off the building consent

- Since this meeting the above has been approved and Peter Cook has submitted the building consent to TDC

Totara extension – End of Totara gully track to Fergs track to bypass the grass section.

This is to reduce the maintenance of mowing the grass section and keep the track in the native. We need approval from LINZ to be able to do this. Application has been submitted.

Bridleway – Bev is to contact Pete Masters and go over roads they would like to access. Once this is done LINZ will make a discussion.

- Have had a few horse prints on the tracks/road.

Tunnel – Car park a second tunnel beside the first one.

- Photo and information sent to LINZ

- Talked to Fernley he is happy for us to do this, just need to get him to sign a letter.

Zone Map – Pete Masters and NZFM are drawing up a final map of the zones. This will be submitted to LINZ for final approval.

Bike Map - we had a look at the latest version - Alex said he had drawn over a copy and returned it to Steve. Ongoing.

General Business

MTB car park - 3 break ins over Christmas. What to do?

Action Shorty - see if the Police had any do not leave valuables in the car signs if they do put one up.

Next meeting a working bee Sunday 15 January meet @ Bumblebee carpark 9am. Bring tools and a saw.

MEDIA/PROMOTION/WEBSITE:

FUNDING/PROJECTS:

NEWSLETTER:

GENERAL BUSINESS:

Meeting Closed: 8.55pm

Next Meeting: EW Tuesday 6 March 2012 @ 7.00pm.

Dates

Bike Wise Month February. Go By Bike Day and breakfast Wed 29 Feb 7am

Ironman 3 March

Next Meeting 6 March 7pm

Signed as a true and correct record

_________________________________ Date: ___________

Thomas Schwarz (Bike Taupo Chairman)