BIKE TAUPO INC.

MINUTES OF MEETING – Tuesday 16 August 2011, 7:30pm

At Plateau Bar, Tuwharetoa Street, Taupo.

Then moved to Waikato Regional Council Building, corner of Paora Hapi and Titiraupenga Streets, Taupo.

PRESENT: Thomas Schwarz, Shorty Hughes, Cath Oldfield, Thea de Petris, Mark Gibson, Pete MacFarlane, Karyn Hutton

APOLOGIES: Keith Crate, Pete Masters and Rowan Sapsford

CONFIRMATION OF PREVIOUS MINUTES

Minutes of meeting from 5 July 2011 were confirmed as being true and correct. Cath/Thomas

MATTERS ARISING

Website. Meeting to be held with Mike in two weeks. Thomas, Mark and Thea.

Weekender Credit. Thea has some copy worked out which is an update of BT’s activities. Thanks to various supporters. She will get it proof read by other committee members and take a photo at the next meeting to be included.

GST. $1,926.07 was due to the Lake Track Feasibility study. It was correct.

Owen Delany Park Access. Cath met with Ben Sherriff from Parks and Reserves. We need to get Ian Stretton from the Archery club and Pete Masters together to form a plan. It is looking hopeful.

Kids Track. Mostly finished. Thanks to Shorty and Mark.

Dirt Jumps and Trials. Mark went to a meeting with John Ridd from TDC, Keith Crate, Phil Reilly from BMX Club, Alex Ferreira from MTB Club, Joe Simpson representing Freestyle BMX. John Ridd said that TDC has allocated virtually all of the land from Spa Road opposite the Skate Park down to the Pump Track and across to the buildings by the vege shop for a bike dedicated area. There is no money, but the land is there. To build the jumps and trials, funding will need to be applied for and/or sponsorship from the community. We need to see if the Trials/BMX Freestyle needs to form an incorporated society to run their part. Cath to check with Alan Vane/Jed Mildon.

KEITH CRATE REPORT:

DGLT meeting on 1 August. Spa Park Bike Area meeting 11 August. Both covered by Mark as well.

CORRESPONDENCE REPORT:

Inbox:

Outbox:

 

Correspondence accepted Thomas/Cath

 

TREASURER’S REPORT

 

Bank reconciliation 5 July to 16 August

 

Moved Karyn/Mark

I have to go away this week to see my mother she's not doing so well this winter so here is my report plus Pete will add some things

 

I have had a look at your track Cath and it’s no problem to build it easy to get around the trees etc. My view is TDC are just making it hard and looking for ways not to do it. Those trees need a few more years before they are harvested so we should get in and do it Can you sort out another meeting but give me a few days’ notice and we can sort it out. We will be able to build the track with maintenance funding as it’s only a small job.

 

Bridge has been ordered will be about 5 weeks away.

 

Thanks to Cath in getting the funding I have some other ideas that hope you will be keen to get funding for as well. Will have a chat.

 

RR bypass working well odd slip around but tracks looking good.

 

Looking for helpers for the Half Man on W2K on the 3rd please.

 

Day Nighter I need riders for the 10th day or night shift.

 

 

Cheers

 

Pete M

 

URBAN JUNGLE

WAIRAKEI (7 wise men and 1 wise woman)

 

Wairakei 7 Wisemen

 

8 August 2011 6pm @ Plateau

 

Present: Brent Cameron, Brendon Reynolds, Alex Fierro, Carwyn May, Shorty

 

Apologies: Pete McFarlane and Len Malcolm

 

Last minutes true and correct - moved by Brendon seconded Shorty.

 

Tracks

 

Kegress – some corners have been fixed by track crew – Alex will ride and report back.

 

Debs track – MTB Club went thru and tidied up roots and trees before Crater Classic race.

 

Kids Track – Digger broke the trail on Saturday, working bee formed the track on Sunday 7 August. Stage 1 completed.

 

Squirt – working bee formed new track around logged section.

 

Corkscrew – Brendon cleared trees from track

 

Wairakei Commuter track – Chris Morris and crew are working on this – Pete Master overseeing, to keep it heading in the right direction.

 

Outback – The bridge/ramp over the fence @ bottom of downhill. Some people have difficulty with this, and it gets clogged during races. The ramp does need chicken mess all the way down it. Other options are to put a stile in, move the bridge to a better location or widen bridge.

 

Incline –bog and water table needs looking at.

 

Luge – few corners needs a tidy up@ the start of track.

 

Trails and skills area –look for a location for a seesaw, we agreed a traditional seesaw would be best so people know what it is when they see it. Sloped sides so people can ride off.

 

Pete Masters is in the process of handing over all Wairakei works to Shorty, except he will continue to work with Chris Morris.

 

Digger works – Best to use Pete MacFarlane digger, he knows what he is doing, in the long run cost effective and no Health and Safety issues to worry about.

 

Permission for new track building – please give Shorty at least a months notice and the track needs to fit in with the Wairakei development plan.

 

Development plan

 

Toilets

We are waiting to hear back from LINZ and Colliers.

Shorty and Pete have sent -plans of proposed toilets and location

 

Possum Trapping

Central Trappers Ltd has finished trapping around Craters 265 possums caught and killed.

 

Vandals

Was some smoke damage to the shelter washed off easily. Need to keep an eye out.

Maybe put a rail up to stop vehicles getting under shelter at northern end, signs up no camping and direct people to Reeds Farm

Any more damage we may need to look at start locking the gates.

 

Signs

There is a lack of signs directing people from out of town to Craters MTB Park Wairakei Forest.

 

Maintenance $

A lot of maintenance works after storms, money a tad tight.

We need marshals for the Day night thriller 10 September 2011. Day or night shifts.

Money goes into maintenance budget. Also the 3 days of the Tough Guy and Girl marshalling. (Easier than selling sausages)

 

Was suggested by Brendon that maybe in the future the biking carpark be move back to old carpark area once road is no longer SH1.

Is this an option?

Would be Council land, do we want to deal with two landowners?

 

News letter any items please get to Shorty please esp. any good biking u tube links.

 

 

Next meeting – 9 am @ Craters Carpark Sunday 14 August.

 

MEDIA/PROMOTION/WEBSITE

FUNDING/PROJECTS

NEWSLETTER

GENERAL BUSINESS

Meeting Closed: 9.55pm

 

Signed as a true and correct record

 

 

_________________________________ Date: ___________

Thomas Schwarz (Bike Taupo Chairman)