BIKE TAUPO INC.

MINUTES OF MEETING – Tuesday 24 May 2011, 7:30pm

At Plateau Bar, Tuwharetoa Street, Taupo

PRESENT: Thomas Schwarz, Pete Masters, Shorty Hughes, Cath Oldfield, Thea de Petris, Mark Gibson, Mike Langley, Pete MacFarlane and Keith Crate

APOLOGIES: Karyn Hutton, Mike Langley, Richard Hine, Keith Crate

CONFIRMATION OF PREVIOUS MINUTES

Minutes of meeting from 12 April 2011 were confirmed as being true and correct. Cath/Thomas

KEITH CRATE REPORT

Keith requested he be heard early. He updated on the Home of Cycling bid. Now a joint operation with Waikato/Bay of Plenty. He has meetings in Cambridge every Monday with committee. He had copies of presentation from Rob Waddell. Possible cost to ratepayers works out at $3.11 per year on regional rates.

He had been asked to approach BT about taking over the running of the Mizuno Half Marathon. Maybe look a making a full off road marathon. BT cannot run events. Pete Masters offered to go the next meeting to talk about the tracks and where the event could be heading.

Mark showed brief footage of Mega Ramp being built in Spa Park for Jed Mildon's World BMX jump attempt.

MATTERS ARISING

CORRESPONDENCE REPORT:

Inbox:

• 13 May 2011 Submission acknowledgment from TDC
• 9 May 2011 Safety Report from Alex MTB Club
• 29 March 2011 (Karyn) $3,500 from MTB Club
• 24 May 2011 Email resignation from committee of Richard Hine

Richard’s resignation read and accepted.

Pete Masters asked if an Explosive Ticket had arrived yet. It hasn’t.

Outbox:

• Submission to TDC

Correspondence accepted Thomas/Karyn

TREASURER’S REPORT

Mark queried GST payment of $1,926.07 as being excessive. Karyn to check with Susan at Strettons.

Moved Karen/Thomas

MANAGER’S REPORT

• Track repairs after storm have been fantastic. 40 people plus turned out to help. Thanks to Pete McFarlane for organising working bee.
• Rotary Ride is passable, but 2^nd bridge needs to be completely rebuilt. Quotes are being gathered for funding application.
• Pete Masters moved that we apply to Lion Foundation/ Southern Trust/Youthtown for up to $20,000 to rebuild the bridge. 2^nd Thomas, all in favour. Cath and Shorty to put funding applications together.

LAKE TRACK

• Project Committee met today, 24 May to make a plan. The idea is to have an administration level/group who will handle invoicing, funding requirements etc. Pete Masters, Mike Langley and Thomas Schwarz with Karyn. The construction crew then hands all the paperwork onto these admin people.
• Need a Resolution that the BT committee gives mandate to this admin group to meet once a month to make decisions relating to the Lake Track. Alan Vane will word it so we can minute it next meeting.
• Need to minute that the Lake Track building will use local contractors and workers wherever possible. Part of the funding from government was to keep money in the local economy.
• Plan to start on 1 September 2011.
• Expect to cost $50-70k a year to maintain Lake Track.

URBAN JUNGLE

• Thea’s submission.
• Talked about Cycle Active’s training in schools for 10 year olds. A valuable contribution and fits well with Bike Taupo’s mandate. Cycle Active is the only provider of this training in town, but Pete Boomen struggles for funding. Schools can’t/don’t want to pay. TDC, Tenon and Rotary have funded some courses. Shorty moved that BT apply for funding from Youthtown/Grassroots/Lion Foundation to pay for all 10 year olds in Taupo to receive on road cycle training. 300 children @ $100 each $30,000 for 12 months. Schools could then apply to Bike Taupo from the fund. 2^nd by Thomas. Shorty to do funding application. Need to check with any successful funders if we would pay the schools or Cycle Active.

WAIRAKEI (7 wise men and 1 wise woman)

Wairakei 7 Wisemen and 1 Wise Woman

2 May 2011 6pm @ Plateau

Present: Len Malcolm, Brent Cameron, Brendon Reynolds, Alex Fierro, Pete McFarlane, Nicki Hughes

Apologies: Carwyn May – new baby boy congratulations.

· Wairakei Forest sub- committee mandate – has been updated after review last meeting.

· Mountain biking development plan – has been updated.

· Event documentation: Over sight people section has been updated, Colliers international – Naomi Bray is the LINZ contractor this info.

· Kegress – One more corner to fix. Looking at short cutting sections for the Huka.

· Working bee – 1 May excellent turn out. Guys with there chainsaws an awesome effort.

· New track name – May Maze area.

· SH Fun – track off it Ruapehu, Tongariro, Tauhara, Ngauruhoe.

· All up there will be 4 tracks. Digger needed for downhill track.

· A roundabout or intersection by Bumble bee entrance – with a centre sign directing people to the different tracks.

· After storm damage – Sections of Corkscrew and Squirt will be logged this area is closed.

· Peter Manning – is keen to build a track – Pete Mac will talk to him and hook him up with Brendon to start one of the new tracks in the Mays maze area.

· Toilets – still waiting on permission and will also need to fundraise – Mt bike club may give some money, at present they spend around $1000 per year hiring toilets for races.

· Next race.

King and Queen in 6 weeks based at the Hub this year.

Next meeting 20 June 6.10 pm @ Plateau

MEDIA/PROMOTION/WEBSITE

· Destination Lake Taupo needs to be contacted so they are more aware of cycling in Taupo, especially the tracks. Thea and Mark to compose letter or visit to open communication.

FUNDING/PROJECTS

· Bridge on Rotary Ride and Cycle Active as per Managers’ Report and Urban Jungle.

NEWSLETTER

· All interesting stuff to Shorty please for Pedal Talk

GENERAL BUSINESS

· At start of meeting, an invitation to Mark Gibson and Amber Coubrough to be on committee. Mark agreed and welcomed. Amber not present.

· ETA link to Rotary Ride via Owen Delaney Park track. Pete Masters explained that the reason the cycle track along the ETA stopped at Centennial was that it is supposed to join up to MTB system via new road to SPCA and onto the back of ODP. Cath said track was invaluable to children and families, especially the bike programme at the TDC After School Programme run from the Events Centre. There was still the issue with the Archery Club to be resolved. Ian Stretton President and also TDC H&S person. Cath to follow up and begin dialogue.

· Kids Track at Craters. Mark wants to get a safe, easy track for little guys near the carpark. Shorty says it is on the Wairakei plan. Mark and Shorty to talk to MTB Club and get something started.

· Discussed putting GPS coordinates on W2K and similar tracks. Pete suggested maybe a regular marker with a distance on it and/or signs with the names of corners or landmarks. These would help SAR and the riders who go out looking for lost people.

Meeting Closed: 10.00pm

Next Meeting: Tuesday 5 July 2011 7.30pm 2011 at Plateau Bar.

Signed as a true and correct record

_________________________________ Date: ___________

Thomas Schwarz (Bike Taupo Chairman)