BIKE TAUPO INC.

MINUTES OF MEETING – Tuesday 1 March 2011, 7:30pm

At Plateau Bar in Tuwharetoa Street, Taupo

PRESENT: Karyn Hutton, Thomas Schwarz, Pete Masters, Shorty Hughes, Cath Oldfield, Thea de Petris, Rowan Sapsford, Mike Langley

APOLOGIES: Pete McFarlane and Mark Gibson

CONFIRMATION OF PREVIOUS MINUTES

Minutes of meeting from 25 January 2011 were confirmed as being true and correct. Will be posted on website if no one has any changes. Cath/Thomas

MATTERS ARISING

CORRESPONDENCE REPORT:

Inbox: Nothing to Report

• Oxfam - letter asking for permission to use tracks for 2011 event. Thomas signed and sent back, the acknowledged request
• TDC – Notification for RC application on Mapara RD – no action.

Outbox:

• Email from Keith Crate to ask for BT support on bid for CAN Cycling Conference to be in Taupo was replied to by Thomas agreeing.
• Request to Rotary for funds to repair Rotary Ride.

Correspondence accepted Karyn/Thomas

TREASURER’S REPORT

• Ministry of Economic Development is looking for final invoices. We still have Hui with Iwi to finalise.
• Insurance invoice to be checked before paying. Pete queried if Rural Fire is included in the policy. Karyn will make enquiries.
• Round-the-Lake Relay needs to be invoiced for $500 for marshalling.

· Budget Meeting for Karyn, Thomas and Pete Masters still to be done.

Moved Karyn/Thomas

MANAGER’S REPORT

• Most of the repairs have been completed just the railing to put up by the slip
• Boys have been back to spray a number of tracks because of growth after the rain
• Getting to the point that we have to put a cap on any new tracks so that we can meet the maintenance in the future. This is apart from the tracks being built at present on planned
• Lake Track progress is still happening but slowly
• Meeting with Steve on Wednesday night
• Rotary have approved the funding of the repairs and also realignment of the Eastern Bypass at Huka Falls
• Have talked to Taupo Time about the tracks still waiting on an article to come out
• Looking into taking over Totara Gully from DoC. Should DoC pay for this maintenance?
• Feedback from Dept of Labour about the See Saw accident. The obstacles were taped off for the Huka.
• W2K rider coming off track at Whakaipo on the farmland and hit a rock in long grass. Broken collar bone and three broken ribs.
• Rider on Young Pines lost speed on a berm and fell. Put out hand and suffered a broken wrist.

LAKE TRACK. No Report

URBAN JUNGLE.

Bike Wise went well, but less people at Mayoral Challenge and Family Bike Ride. Spot the Cyclist did not receive as much coverage in the paper because the photos were too late arriving.

WAIRAKEI. (7 wise men and 1 wise woman)

MEDIA/PROMOTION/WEBSITE.

FUNDING/PROJECTS. Nothing to Report

NEWSLETTER. Nothing to Report

GENERAL BUSINESS.

Rowan resigned from Bike Taupo Committee. We wish him all the best.

Thea officially invited to join committee. She accepted.

We need to make a submission to the Annual Plan, specifically around the cycle track and access to the ETA. Rowan suggested that Thomas speak personally to Ron.

Meeting Closed: 9:35pm

Next Meeting: Tuesday 12 April 7.30pm 2011 at Plateau Bar.

Signed as a true and correct record

_________________________________ Date: ___________

Thomas Schwarz (Bike Taupo Chairman)