479609
8 December 2010
LAKE TRACK. BIKE TAUPO INC.
MINUTES OF MEETING – Wednesday 8 December 2010, 7:30pm
At Plateau Bar in Tuwharetoa Street, Taupo
PRESENT: Karyn Hutton, Thomas Schwarz, Pete McFarlane, Pete Masters, Shorty Hughes, and Cath Oldfield and Rowan Sapford
APOLOGIES: Mike Langley and Richard Hine
CONFIRMATION OF PREVIOUS MINUTES
Minutes of meeting from 14 November 2010 were confirmed as being true and correct. Cath/Thomas
MATTERS ARISING
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Actions Outstanding to January 2011 |
Name |
Status |
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1. |
Family Bike Ride from Events Centre. Tues 5.30pm 15 Feb for Bike Wise Month. Helpers please!! Maybe set up ramps? |
Cath/Anybody |
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2. |
Quote from OK Computers for website upgrade. |
Thomas |
WiP |
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3. |
$1,000 Weekender Credit |
Cath/Richard |
Bike Wise Advertising |
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4. |
Letter to TDC regarding conflict of Walkers and Cyclists on Lions Walk, suggesting speed barriers. Include it in letter about SH5 path. |
Thomas |
WIP. Phone conversation held. Ongoing. |
|
5. |
Karyn to contact Sue Sinton at Altitude to show her how to change GST to 15% using MYOB |
Karyn |
WIP |
|
6. |
See Saw to be removed and new one investigated. |
Pete/Pete |
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Actions Completed to January 2011 |
Name |
Status |
|
1. |
Letter to be sent to Harriers Club about runners on downhill tracks |
Pete |
Completed. Emails sent. Pete spoke to Chairman and asked that tracks not be used wrong way. Bike Taupo holds concession and private runners are fine, but not events. |
|
2. |
Contact TDC about magpies |
Cath |
TDC aware but doesn’t seem to be any policy. Suggested we ride other places in nesting season! |
CORRESPONDENCE REPORT:
Inbox:
- Emails about See Saw
- Advertisement for Summer Camps in USA
Outbox: Nothing to Report
Correspondence accepted Karyn/Thomas
TREASURER’S REPORT
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Treasurers Report |
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Bike Taupo Committee Meeting 8 December 2010 |
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Transactions since last meeting: |
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Payments |
|
1,829.48 |
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Receipts |
|
776.30 |
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Bank Balances: |
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Non-profit 00 |
|
5,084.15 |
|
Lake Track 01 |
(owes savings $4000) |
192.21 |
|
Online Saver 025 |
|
12,652.41 |
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Accounts Payable: |
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Impel |
Track Maintenance |
2,386.28 |
|
NZ Forest Managers |
Fuel - Nov |
135.86 |
|
Sign On |
Signs |
134.32 |
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Total |
|
2,656.46 |
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Debtors Due: |
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DoC |
Rotary Ride |
6,461.11 |
|
Pack & Pedal |
Map Sales |
200.00 |
|
Rapid Sensations |
Map Sales |
200.00 |
|
Avanti Corner Shop |
Map Sales |
200.00 |
|
Lake Taupo Cycle Challenge |
|
4,600.00 |
|
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Total |
|
11,661.11 |
|
Payments and Receipts |
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Bike Taupo Committee Meeting 8 December 2010 |
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Payments |
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P J Masters |
Reimbursement - General Expenses |
30.00 |
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Placemakers |
Signs |
10.62 |
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Tomo's Saws & More |
Helmet |
105.00 |
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NZ Forest Managers |
Fuel |
328.76 |
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Malcolm Flowers Insurances |
Insurance |
621.85 |
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Advanced Machinery |
Repairs & Maintenance |
83.25 |
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Taupo Smash Repairs |
Insurance excess - Van |
500.00 |
|
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Thomas Schwarz |
Reimburse - General Expenses |
150.00 |
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Total |
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1,829.48 |
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Receipts |
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Huka Falls Café |
Map Sales |
350.00 |
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Huka Falls Café |
Map Sponsor |
75.00 |
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Doc |
Kawakawa Bay Oct |
345.00 |
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Westpac |
Interest |
6.30 |
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Total |
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776.30 |
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Bank reconciliation |
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Balance as at 16 Nov 2010 |
6,137.33 |
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add income |
776.30 |
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less expenses |
1,829.48 |
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Balance as at 8 Dec 2010 |
5,084.15 |
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ASSIGN COMMITTEE ROLES.
Secretary Cath Moved Thomas/Shorty
Treasurer Karyn Moved Cath/Thomas
Webmaster Thomas
Correspondence Greta/Thomas/Karyn
Lake Track Sub Committee - Reappointed Alan Vane, Pete Masters, Mike Langley, Peter McFarlane
Newsletter Shorty
Wairakei Rep Shorty
Urban Jungle Richard Hine
Operations Managers - Pete Masters and Peter McFarlane
Fundraising Everyone
Promotions As required
No Report
WAIRAKEI. (7 wise men and 1 wise woman)
Only track wear from Huka to report
URBAN JUNGLE.
No Report
GENERAL BUSINESS.
a) See Saw at Wairakei
There was a death when a 61 year old Australian man fell off the small see saw and severed his spinal cord. He was on a guided ride. Bike Taupo has met all its requirements. After some discussion it was decided that out of respect for this man and for moral reasons, that the see saw would be removed and replaced with a ramp. It would be investigated to place an easy see saw somewhere else in the skills area. Design and placement would need to be discussed and thought about.
Meeting Closed: 9:15pm
Next Meeting: Tuesday 25 January 2011 at Plateau Bar.
Signed as a true and correct record
_________________________________ Date: ___________
Thomas Schwarz (Bike Taupo Chairman)
Posted: Wed 08 Dec 2010
