479610
16 November 2010
MINUTES OF MEETING – Tuesday 16 November 2010, 7:30pm
At Plateau Bar in Tuwharetoa Street, Taupo
PRESENT: Karyn Hutton, Thomas Schwarz, Pete McFarlane, Pete Masters, Shorty Hughes, and Cath Oldfield
APOLOGIES: Keith Crate, Mike Langley, Richard Hine, and Aniek Lenoir
CONFIRMATION OF PREVIOUS MINUTES
Minutes of meeting from 12 October 2010 were confirmed as being true and correct. Thomas/Shorty
MATTERS ARISING
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Actions Outstanding to November 2010
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Name
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Status
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1.
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Keith needs helpers 4pm Fri 26 Nov for Bike Fest. Please contact him.
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Anybody
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2.
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Sign On sheet for AGM and contact Mike to see what help he needs
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Cath/Mike
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3.
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AGM – EoY Report and Constitution changes on PowerPoint. Bring Constitution and laptop with database of members. Print agenda.
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Thomas
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4.
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Financial Report prepared and copies brought to AGM
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Karyn/Shorty
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5.
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Explanation of Constitution changes at AGM
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Thomas / Pete
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7.
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Letter to be sent to Harriers Club about runners on downhill tracks
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Pete
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8.
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Family Bike Rides from Events Centre. Tues 5.30pm 14 Dec, 18 Jan, 15 Feb, 15 Mar. Helpers please!! Maybe set up ramps?
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Cath/Anybody
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9.
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Quote from OK Computer for website upgrade.
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Thomas
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WiP
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10.
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$1,000 Credit at Weekender still to be used.
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Cath/Karyn
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Use for BikeWise
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11.
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Overdue Invoice from Hub Café
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Pete
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WIP Pete will visit. More maps to be paid for on delivery.
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12.
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Catch up Meeting with Claire from TDC
to include:
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Thomas
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WIP. Phone conversation held. Ongoing.
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13.
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Karyn to contact Sue Sinton at Altitude to show her how to change GST to 15% using MYOB
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Karyn
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WIP
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Actions Completed to October 2010
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Name
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Status
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1.
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Job Descriptions for Committee roles to be updated for AGM
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Thomas
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Done & emailed for feedback
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2.
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TDC money to go in staggered Term Deposits-change to Online Saver
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Karyn
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Online Saver Account
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3.
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Bike Taupo needs to attend MTB meeting.
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Pete Masters
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Speaking at MTB AGM
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4.
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TDC Bike Wise meeting 2 Nov
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Cath/Richard
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Cath attended, see Urban Jungle report
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5.
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Beginner Bike Rides Dec/Jan from Events Centre 5.30pm
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Cath
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14 Dec, 18 Jan, 15 Feb, 15 Mar
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CORRESPONDENCE REPORT:
Inbox:
- TDC Proposed Taupo Urban Commercial and Industrial Structure Plan Changes
- TDC Notices of Requirement and Land Use Application by Transpower
- Donation and appreciation from track user
Outbox:
- Letter to Editor of Taupo Times from Thomas about safe cycling.
Correspondence accepted Karyn/Thomas
TREASURER’S REPORT
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Treasurers Report
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Bike Taupo Committee Meeting 16 November 2010
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Transactions since last meeting:
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Payments
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22,888.60
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Receipts
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10,734.98
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Bank Balances:
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Non-profit 00
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6,137.33
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Lake Track 01
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(owes savings $4000)
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1,506.21
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Online Saver 025
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12,612.18
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Accounts Payable:
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Placemakers
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Signs
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10.62
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Tomo's Saws & More
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Helmet
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105.00
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NZ Forest Managers
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Fuel
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328.76
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Sign On
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Signs
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151.81
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Malcolm Flowers Insurances
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Insurance
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621.85
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Total
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1,218.04
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Debtors Due:
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Huka Falls Café
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Map Sponsor
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225.00
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Huka Falls Café
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Maps
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200.00
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Pack & Pedal
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Map Sales
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200.00
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Total
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625.00
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To be Invoiced:
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Avanti Corner Shop
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Map Sales
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200.00
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Rapid Sensations
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Map sales
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200.00
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Receipts
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Taupo Half Marathon
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W2K Half Marathon
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9,551.25
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Event Promotions
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Day Nighter
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1,125.00
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Paymate
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Donation - Clyff Harrington
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48.00
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Westpac
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Interest
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10.73
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Total
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10,734.98
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Bank reconciliation
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Balance as at 12 Oct 2010
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18,290.95
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add income
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10,734.98
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less expenses
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22,888.60
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Balance as at 16 Nov 2010
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6,137.33
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The Lake Track
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P J Masters
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Travel - Lake Track workshop
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564.00
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P J Masters
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2 days - Lake Trake workshop
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575.00
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McFarlane
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2 days - Lake Trake workshop/Accom
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739.00
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Cash
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Koha
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1,000.00
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Total
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2,878.00
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Treasurer’s Report Moved by Karyn/2nd Cath
AGM 2010
Rotation Selection for Committee will be worked out at first committee meeting after AGM. Draw straws to start it off.
Nominations need to be brought to AGM. Please check that people are happy with nomination first, especially if they aren’t at meeting. Aniek is not standing. It was discussed that Keith might have a conflict of interest if he is a councillor and on Bike Taupo committee, but that it is very useful to have him on Council. [1]
Cath will do sign on sheet for members coming. Name, signature and email with room for writing!
Thomas will bring laptop with member database for cross-referencing if necessary.
Thomas will have copy of Constitution and will have End of Year Report and Constitution changes on PowerPoint. Pete Masters to explain changes. Thomas to print agenda.
Copies of Financial Report needed. Karyn to prepare and Shorty will copy.
SUB-COMMITTEE REPORTS
BIKE FEST REPORT. Keith was absent from meeting
BIKE FEST PROGAMME 2010
Sunday 21 8am. Open 35km or 70km Bunch Road Ride for all abilities. Meet at Top Gear Shop, Tuwharetoa St. Graham Usher & Richard Balm to lead
Tuesday 23 1. Ride Motorsport Park Racetrack 5 grades, beginners
Welcome 5 45pm
2. BMX Teams Club Night. Form a team and join in, beginners
Welcome. 5 45pm
Wednesday 24 2pm Start of Extreme Enduro (8 laps of the Lake) GLC.
Thursday 25 5.30 pm Velodrome Competition, all grades from 6 15pm.
Friday 26 8.30am Start of Static Enduro World Record Attempt, Horomatangi St.
3.00pm BMX Freestyle J@M Mainstreet Competition and Have a Go
4.00pm Tiddlerathon Horomatangi St.
3.30 pm Unicyling Demonstration and Have a Go. Horomatangi St
4pm Cycle Active activity for schools. Horomatangi St.
6pm Street Races Elite Women
BMX/MTB combo
Elite Men
8.30pm Theatre Presentations by Jonathan Kennett and Fred Boeting
Saturday 27 8.30am Finish of Static Enduro
3.30pm MEGA FREESTYLE INTERNATIONAL EXTRAVAGANZA, ACTION
SUPREME, ON PARK IN FRONT OF STAGE
Sunday 28 10am Pump Track Nationals Spa Park
Lake Track.
Slow progress with Iwi, but Hui went well. Trustees appointed and they seem amiable. A lot of conversations taking place in the background, which is how these things work. No problems.
Wairakei (7 wise men and 1 wise woman)
28 October 2010
Present: Pete, Len, Brendon, Brett, Carwyn, Shorty,
Huka - preparation of tracks
Retro – Corners fixed and will go up fence line – old track
Riverside Track Spa – Trees removed and scrub bar.
Top of corkscrew – Mark track or rack
Fast Eddies - Hill is great, keep it.
New grading sign located on Q line road.
Spraying has started.
LINZ to take over - contact is still Steve Ferguson
Next Race 21 November – 9.8km loop track North Island Nationals.
Jump track – need to check that there is no way bikers can enter apart from the top gate pass the signs.
New down hill top of Retro – Carwyn in the process of building
Scooters seen in Pump track
Structure of 7 Wisemen made up of:
Bike Taupo – rep
Track manger - rep
Two from Taupo MTB club
Invites from Bike Taupo – eg: Len
Urban Jungle
Report on Bikewise Month - Mayoral Challenge
Planning is well underway for the Bikewise month of February. Meetings have been held to determine how the event will be run
Mayoral Challenge 23rd Feb - Mayor confirmed & also trying to get Louise Upston involved, Considering asking the kids who cruise around the stilts to be the entertainment. New Gold prize award of $500 worth of sporting equipment (sponsored by Smiths Sports Shoes) to the school who has the most children registered at the Go by bike day.
Richard to look after Spot the Cyclist campaign (same as last year)
Advertising will start Mid January.
As well as the Family Fun night Tues 15 February, there will be Family Rides from the Taupo Events Centre on Tuesday at 5.30pm 14 December, 18 January, 15 February and 15 March. These will be easy one-hour mostly off-road jaunts around our tracks. Any Bike Taupo helpers are very welcome. See Cath.
There was some discussion on our disappointment with the implementation of the Walking & Cycling Strategy. The bridge on the ETA, Spa Road and general safety and ease for cyclists around town was still not great.
Managers Report.
W2K;
Finished rebenching Whakaipo Bay side from start up to toilet; Haven’t started spraying out there yet ; Cut down the poisoned trees with DOC the other day , they are paying for that ; Replaced about half the eggs in the traps with ping pong balls and they are still catching.
Wairakei MTB;
About 2/3 of the way through the spraying of the tracks; Still getting the odd tree coming down when we get wind, mainly Retro, Bumble Bee, and Tank Stand; Carwyn’s marking out a downhill coming back down near Retro; LINZ have taken over now and Forest Managers look after forest side for the next 4 months but we still deal with Steve Ferguson at present ; Been getting some help from a chap doing community service ; Land prep started in Paint ball area today so Mays Maze track can be replaced soon .
Have talked to TDC about fixing the problem on the Day Nighter extension will talk at the meeting about this
Talked to TDC about building track out to Centennial Drive to link up with the Rotary Ride talk about at meeting
Complaints about people running on down hill tracks will send a letter to harriers and may be talk to Richard H about the problem to see if he can help.
Van was backed into tree. Tree, Pete and dog fine, van needs some attention.
Pumice on car park.
Pete Masters disabled so Pete McFarlane and Bruce doing the work.
Media, Promotion and Website NIL
Funding / Projects
Volcanic Café going to be added to maps.
Safety / accidents / incidents NIL
GENERAL BUSINESS
Cycling Safety Forum suggestion from Chris Todd. Mike Langley to discuss with him.
Meeting Closed: 9:40pm
AGM Wednesday 30 November 7.30 at Scenic Cellars.
Wed 8 December 2010, 7.30pm at Plateau - next meeting – New Committee to sort out roles
Tues 14 December 5.30pm Events Centre Family Bike Ride
Signed as a true and correct record
_________________________________ Date: ___________
Thomas Schwarz (Bike Taupo Chairman)
Posted: Tue 16 Nov 2010
