479614
10 August 2010
MINUTES OF MEETING – Tuesday 10 August 2010, 7:30pm
At Plateau Bar Tuwharetoa Street, Taupo
PRESENT: Thomas Schwarz, Pete McFarlane, Aniek Van Iersel, Shorty Hughes, Cath Oldfield, Keith Crate, Pete Masters, Mike Langley
APOLOGIES: Karyn Hutton, Lisa Rowland
CONFIRMATION OF PREVIOUS MINUTES
Minutes of meeting from 2 June 2010 were confirmed as being true and correct. Thomas/Shorty
MATTERS ARISING
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Actions June 2010
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Name
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Status
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1
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Letter from Leith Rhind of DoC re pine trees
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Shorty
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Done
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2
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Bicycle Dream movie purchase
|
Thomas
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WIP
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3
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TDC invoices – request - All
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Thomas/Karyn
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To Invoice
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4
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Newsletters online
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Thomas/Shorty
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WIP
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5
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T-Shirts – Nik Elidas
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Lisa
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WIP
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6
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Extra CAN magazine copies through Council
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Thomas
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Done
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7
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Sponsorship policy – research
|
Thomas
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WIP
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8
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Email – Festival of Cycling minutes out
|
Thomas
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Done
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Actions May 2010
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Name
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Status
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1
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TDC – meeting date to discuss future funding
|
Thomas
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Done
|
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2.
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Dirt Jump Park – Keith to email Shorty with blurb for newsletter
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Keith
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Done
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3
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Community Police Helmet Campaign
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Thomas
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Corresponded with police - Done
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Actions March 2010
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Name
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Status
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|
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1
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Cycle Maps for town –Km for each ride to be out on. Change title to 60 Minute Rides. W2K picture not appropriate as not on map.
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Aniek / Lisa
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Done – Change Title?
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2
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Overdue Invoice from Hub Café - Resend
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Karyn
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WIP
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3
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Letter to TDC regarding conflict of Walkers and Cyclists on Lions Walk, suggesting speed barriers
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Thomas
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WIP.
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Actions February 2010
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Name
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Status
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1
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1.5m signage review
Aniek had meeting with Christine at TDC. 16 new signs, new material and movable. Lisa to look for locations. |
Lisa/Aniek
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Lisa to email Mike with location decision. WIP
|
CORRESPONDENCE REPORT:
Inbox:
- DoC – letter about trees on W2K
- TDC – funding increase from $15,000 to $25,000 per year
- TDC – Contract of Service 2010-2013
- Environment Waikato – Final copy of Regional Walking and Cycling Strategy
- Post Event Report – Mountainbike Events
- Ministry of Tourism - Lake Track approval
Outbox:
Emails/website enquiries
Correspondence accepted Cath/Shorty
TREASURERS REPORT:
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Transactions since last meeting:
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Payments
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8,806.79
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Receipts
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9,673.99
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Payments
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Lake Track
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25,602.50
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Bank Balances:
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Non-profit 00
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13,409.94
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Lake Track 01
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30.45
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Online Saver 025
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16,488.02
|
|
Accounts Payable:
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Environment Waikato
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Resourse Consent Process
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843.75
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|
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charges - Lake Track
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Sign On
|
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138.51
|
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Tomos Saws and More
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12.00
|
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Huka Honda
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358.12
|
|
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Debtors Due:
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Huka Falls Café
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Map Sponsor
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225.00
|
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St Patricks School
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Interschool Bike Event
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225.00
|
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Rapid Sensation
|
Maps
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150.00
|
|
Top Gear Cycles
|
Maps
|
150.00
|
|
Avanti Corner shop
|
Maps
|
75.00
|
|
Taupo i-Site
|
Maps
|
525.00
|
Treasurers Report Accepted:
SUB-COMMITTEE REPORTS
Keith Crate Report
Keith to follow up Youthtown $900 invoice, should be fine.
Wairakei (7 wise men and 1 wise woman)
- Deb’s Track fixed. Uphill better and corners widened.
- Bruce did great jop while P & P away
- Shorty sprayed Tank Stand etc
- 3 people have hit bridge on night ride at connection. Bridge being lifted.
- MTB Club needs to contact Bike Taupo as soon as there is a problem so can be fixed ASAP
- Extend rail by tunnel
- Shorty has Kawa trees to plant around carpark
Urban Jungle
- Cath is looking for old kids bikes for the Events Centre After School programme. Shorty will put it in the next newsletter. Sport Waikato did a similar thing and was quite successful
- Bernard has recommended TDC pays for Bike Taupo’s annual CAN membership which has been agreed to. Thomas to action getting an extra 4 copies of the magazine sent out each issue.
- Thomas will teach Shorty how to do newsletters online
- T-Shirts – Lisa to contact Nik Elidas to get them going again.
Lake Track. Managers Report
- Money approved. Some Maori land issues to resolve with huis and Land Court. Will take time then things will happen fast.
- DoC paying for Rotary Ride repairs from logging
- Wairakei management changing to LINZ
- Paddy’s Bridge repairs
- W2K after Rotary Ride when Half Marathon finished
- DoC providing electronic track counters
- 600 maps for Waikarei with updates. Need price update for maps
- Request for one day digger to be paid for by Bike Taupo to build dirt jumps at Wairakei. Approved by meeting
- Toilets need signing off. Looking positive to get toilets at Wairakei
- Need to widen Grinder, especially for Huka ride
- Marshalls required for Day/Nighter 11 September
- Thanks to Bruce Jaine for excellent job overhauling power barrow
Media, Promotion and Website
- Need to think about a budget for upgrading website. Quote from OK Computer
Funding / Projects
- TDC
- Tough Guy
- Day Nighter
Safety / accidents / incidents
- Bridge – covered in other reports
GENERAL BUSINESS
- Rotorua advertising W2K Track. DoC to chase up for concession money.
Meeting Closed: 9:16pm
Next Meeting 14 September 2010.
Posted: Tue 10 Aug 2010
