PRESENT: Thomas Schwarz; Pete Masters; Lisa Rowland; Richard Balm; Mike Langley; Aniek Van Iersel; Pete McFarlane, Karyn Hutton; Richard Hine, Keith Crate, Dennis Hancock (first ½ hour)

APOLOGIES RECEIVED

DENNIS HANCOCK – OPUS – Dennis spoke to the committee about Audio-tactile Road Markings commonly known as “rumble-strip” which can be found on roads with a metre shoulder.  It’s designed to sound/vibrate when motorists’ tyres come into contact with it whilst driving on the open road.  Dennis reported it was Land Transports’ intention to put this form of road marking on areas of road with extra width in our district and was seeking Bike Taupo’s input as to objections for it to take place in regard to its danger to cyclists.  Keith said the rumble strip is not too bad – a little uncomfortable for cyclists but it outweighs the importance of keeping drivers alert.  The rumble strip is to be put at the stage on State Highway 5 near Ohaaki and from Mountain Road to Rangataiki.  NZTA is seeking written confirmation from cycling fraternities for those sections of highway.  Mike will pass on communication to the Road Cycling Club for their input and Richard will word an email to Dennis on Bike Taupo’s behalf.  Dennis congratulated Bike Taupo for its work on the W2K track and mentioned he is very pro a continuous circular off-road route from Huka to Aratiatia Dam and back along river left.

Regarding the rumble strip – he is meeting with NZTA next week and would like written communication by then.  Richard thanked Dennis for coming and involving Bike Taupo in this process.

CONFIRMATION OF PREVIOUS MINUTES:  Committee agreed that minutes of  1 July 2009 were a true and correct record, Accepted by Richard H/Keith

MATTERS ARISING:

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·         Turangi Group -  Pete M has now talked to a representative from this group – they want to do something under the reservoir which is TDC land.  Pete has sent them some information.  Pete has also been asked to look at the land from Tree Trunk to the Hydro dam on Tongariro as a potential track.

·         Taupo Moana Rotary Club – Committee members attended a dinner with the Rotarians during which the van was presented to Bike Taupo – sign writing and advertising looks great.

·         Website maps – Local distance maps are now on our website and Jim is working on rural maps

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INCOMING/OUTGOING CORRESPONDENCE:

Incoming:

1.       2/7/09  TDC – draft LTCCP re submission.  They have noted our recommendations and thanked Bike Taupo for its support and TDC would like to continue supporting our promotion and development of cycling in Taupo

2.       Youthtown – Dion – requesting our support in a holiday and after school mountainbike programme for children.  His details will be passed on to the Mountainbike Club for their consideration.

Outgoing:

            NIL

Accepted by Keith/Mike

TREASURERS REPORT: 

OO Non-profit $1,074.07

Online Saver Account:  $3,0541.70

Term Deposit: $20,000.00 (due 18/8/09)

Receipts:   $10,436.75

Payments: $18,374.69

Debtors Due:  

Accounts payable:  $680.07

Other matters

·         Received another Paymate donation from Steve Danks o the Kinloch Golf Resort.  Karen to send out an email thanking him and advising money will go towards maintaining cycle facilities.

·         Term Deposit comes up on 18/8/09.  Committee agreed to put $10,000 back on term deposit. 

·         We have one more maintenance payment due from the TDC of $7,500 and we need to start lobbying to renew the payments.  Our kms of tracks have increased and it costs us more to maintain them so we need to look at requesting $20,000.  Richard advised it might take a bit of work to put together a good case for presenting at the council.

·         The Daily Post (Weekender) has admitted to overcharging us with the advertising over summer.  They have given us a credit.  Committee advised that this is no good – we were only allocated $750 in sponsorship for the advertising and therefore the additional funds spent were not there to spend.  Karen to request a refund of the balance.

·         Richard to chase EW and the partial refund for consent fees (W2K)

·         Taupo Moana Rotary has given us a cheque for $15,000 for the van.  We to bank and then write a cheque out to Wings and Wheels for payment.  Karen to check with Jo – Strettons regarding the GST side of things.

Accepted: Lisa/Thomas