BIKE TAUPO INC.

MINUTES OF MEETING - 29^TH SEPTEMBER 2009, 7:00 PM AT THE OFFICES OF OK COMPUTERS, TOTARA STREET, TAUPO

PRESENT: Richard Balm, Thomas Schwarz, Aniek Van Iersel, Pete Masters, Pete McFarlane

APOLOGIES: Karyn Hutton, Keith Crate, Richard Hine, Lisa Rowland, Mike Langley

There were not enough committee members present for a quorum. It was decided to continue with the meeting and pass any resolutions at the next committee meeting.

RESOLUTIONS FOR THE NEXT MEETING

CONFIRMATION OF PREVIOUS MINUTES

Committee agreed that the minutes of 11 August 2009 were a true and correct record

Accepted by

CORRESPONDENCE

Accepted by

TREASURERS REPORT

Accepted by

MATTERS ARISING

An invoice needs to be sent to the Taupo Half-marathon Trust.

Action: Richard to send a letter and invoice.

CORRESPONDENCE

1. Letter received from Taupo District Council requesting feedback on community.

Action: Aniek to follow up and attend meeting on 21^st October. Richard will attend if Aniek cannot make it.

2. Promotional material from Epic Events

TREASURERS REPORT

The report was discussed. The Department of Conservation will be invoiced for the work being undertaken to upgrade the Kawakawa Bay track. The funding has been received from Youthtown for Cyclemania and Event Promotions have been invoiced for the Daynighter.

Action: Pete M. to check the event fees paid to MED

SUB-COMMITTEE REPORTS

Urban Jungle

1. Taupo District Council walking and cycling maps.

Action: Thomas to talk to Claire about the maps and to suggest that Jim Lewis is contracted to produce the maps.

2. Ministry of Education cycle training programme.

The committee was unsure what programme has been made on this programme.

Action: Aniek to request an update from Murray

Media Promotion and Website

1. Newsletter

There was discussion on producing a regular newsletter similar to the track crew newsletter. There are books available to be given away and these could be included as a promotion in the newsletter.

Action: Thomas to coordinate the newsletter and everyone else needs to contribute any news or information.

2. Bike friendly accommodation

There was a discussion on the draft Bike Friendly Accommodation policy that Richard had written. The policy will be approved at the next committee meeting.

Action: Richard to make changes to the policy as discussed and email to Pete M.

Action: Pete M. to do inspections of Suncourt, Wairakei and Cottage Mews

Action: Thomas to create a new section on the website

Managers Report

Deb’s Track is now open (and the new signs look great).

The Kegresse Track has been upgraded to make it more rideable.

Repairs have been made to the Rotary Ride after the Daynighter.

The new track that has been built in Owen Delaney Park will be maintained by Bike Taupo.

The summer maintenance programme has been started.

There has been some storm damage to the Tunnel track

Banger is making track counters that will be installed at various locations.

The work on upgrading the Kawakawa Bay track is going well.

The track behind the Wairakei Hotel has been signed and this is now a public track.

There was discussion about the track down the northern side of Lake Aratiatia. Bike Taupo will take over maintaining this as it is becoming an increasingly popular track and important for the Huka Challenge.

Richard has met with John Ridd from TDC to discuss the service contract which expires in June 2010. John mentioned that he was keen to talk about Spa Park

Wairakei carpark toilets – the Commissioner of Crown Lands will not give permission for these toilets to be built as the information kiosk was apparently built without prior permission.

Action: Richard to organise meeting with TDC at Spa Park.

Safety / accidents

A woman broke her arm on W2K and needed to be airlifted out by helicopter. She apparently fell off the edge of the track.

Action required: none

Submissions

None

Funding / Projects

None

GENERAL BUSINESS

1. Annual General Business

The end of year accounts need to be finalised and a date set for the meeting

Action: Kayrn to get the accounts finalised

Action: Richard to talk to Lisa about a date for the AGM

2. Lake Track

Pete M. outlined the proposal for building a track from Kawakawa Bay to Waihaha and progress to date.

Action: Richard to organise a special meeting to discuss the proposal

3. Bike Taupo banners

Action: Keith to return to Thomas

Meeting closed at 9:05 pm