PRESENT: Lisa Rowland; Richard Balm; Pete Masters,  Pete McFarlane, Thomas Schwarz; Aniek Van Iersel, Karyn Hutton; Keith Crate;

APOLOGIES RECEIVED:  Mike Langley; Richard Hine

CONFIRMATION OF PREVIOUS MINUTES:  Committee agreed that minutes of  22 October  2008 were a true and correct record, Accepted by Thomas, Karyn

COMMITTEE OFFICERS POSITIONS:

Chairman:  Richard Balm

Secretary:  Lisa Rowland

Treasurer:  Karyn Hutton

WELCOME TO NEW COMMITTEE MEMBERS:

Richard B welcomed new committee members (Aniek Van Iersel and Richard Hine) and briefed them on Bike Taupo and how we work (ie. Subcommittees).  He also briefed the committee on Pete Masters and Pete McFarlane's new role of joint Managers of Bike Taupo for maintenance and track systems.  Guidelines for this new role will be determined in the new year.  Chas Hutton is working on a draft document for consideration.

MATTERS ARISING:

.

·         East Urban Lands  - meeting went well – Letter of support was given to Cheal

·         Cycle Strategy  - Via Strada will be employed to complete this.

·         Weekender Feature -  see below under subcommittees.

INCOMING/OUTGOING CORRESPONDENCE:

Incoming:

1.                   November 08 – Groundeffect – newsletter

2.                   13 November 08 – The Southern Trust – confirmation of funding $6,960.00

3.                   18 November 08 – Ministry of Transport -  enclosing a guide to raising the profile of walking and cycling.

4.                   21 November 08 – Environment Waikato -  Corletts Cove resource consent application – update to submitters.

5.                   27 November 08 – Oxfam – thank you re Trailwalker 2008 – seeking request to use tracks for 2009  Safety audit, practise and actual event.

6.                   3 December -08 – TDC resource consent application for Bungy Jump extra activity

7.                   15 December 08 – Christmas card from Quality Print

8.                   15 December 08 – Christmas card from Oxfam

Outgoing:

1.                   Dec 08 – Letter of Support for East Urban Lands Development 

Accepted by Richard, Thomas

TREASURERS REPORT:  (to be confirmed by Karyn at next meeting)

OO Non-profit $731.53

O1 Non-profit (W2K) is $--

Online Saver Account:  $18,687.98

Petty Cash:  $4.00

Receipts:   $44,666.31

Payments: $47,583.31 (including $30,000 transfer to new term deposit)

Debtors Due:

Accounts payable:

Other matters

·         A GST refund is due of $395.00

·         Corner Shop still owes 2 accounts

·         The DoC account for Aratiatia/Totara Gully goes to Mike Langley for payment by Taupo Moana Rotary

Accepted:  Lisa/Richard

SUBCOMMITTEE REPORTS:

Urban Jungle:

1.      Bike Wise Month – Christine Hutchinson has met with Christine Belfit, Murray Bishop (education safety bike co-ordinator), Andy – Police, Aniek and Richard Hine to discuss this years events.  Richard is drawing up a “Spot the Commuter” campaign.  There will be a cycle skills course for Primary and Intermediate aged children.  Go by Bike day will occur during this time.

2.      Spa Road cycle lanes:  It’s now official and notification given to public that these are legal cycle lanes.  It’s also time for some positive feedback to occur in the paper – Thomas to see if Jonty can do a letter to editor congratulating Council on the legalised cycle lanes.

Media Promotion and Website:

1.      Postcards Promotion through CAN – being finalised this week.

2.      Features in Weekender Two Tenon sponsored ads have featured in the Weekender.  A third will probably go in during the holiday season, some ideas for this feature include:  Bike Check tick off, Bike rental/hire places, where to get maps, info on cycles.

3.      Bike Taupo T-Shirt – came out good but consensus was to change the font of the wording “in pursuit of human powered transport”  Lisa is liaising with Amy designer and it will be then put on the website with Thomas’ help.

Managers Report

·         1 day spraying in Wairakei  left  (for two people)

·         “Mr and Mrs” – thinning started

·         Huka Downhill – realigned  to make it safer

·         Redwoods – need a little work

·         W2K – working on it 2 days a week currently because of the maintenance needed on other tracks.

·         Bumble Bee to Outwards Goods – contractors to build a link

·         Switchbacks – looks like it may be logged

·         Wairakei Hotel would like a permanent track through the back of their land for public use (same line as the Huka Ride) – only need to do our usual signage

·         Aratiatia track requires a lot of work as it gets overgrown quick

·         Retro/luge is apparently outside the concession zone but the Ministry of Tourism – Steve Ferguson said we don’t have to realign.

·         New Track - Totara Gully up to road by Honey Hive

·         The Contact track (used in Huka Ride) can stay open and signs will be put in.

Submissions:

·         Nil .

Funding/Projects:

·         NIL

W2K Track

·         Currently 1.2 kms down other track to link with first part of headland track already done. 

·         DoC to put in a toilet and the hole has been dug for this!

·         Had the first major accident on W2K which required helicopter assistance to take victim out.

·         Celebration to be organised for the joining of the two headland tracks.

·         Looking at having a huge macrocarpa table with all first names of those involved in W2K routed in.

·         Kawa Kawa Bay track – We applied and Doc agreed to let Bike Taupo upgrade the current track to improve use for cyclists.  The will continue to maintain after the upgrade.  In this regard Pete has written to Transpower to ask if the application they made for funding for W2K for $80,000 could be transferred to Kawa Kawa Bay upgrade. – Awaiting approval.  

·         27^th December and 3^rd January will be the Kinloch Plod dates – 9am start 5km fun run/walk – fundraising for W2K

Cyclemania:

·         Keith reported that a de-brief was had general consensus was the week was a great start to getting a week of cycling going before the Cycle Challenge.  It can only get bigger!  Hog Dog race will be moved to the Friday night as the men’s challenge was a huge success.  Garth Oakden was a little disappointed nobody showed up to watch his ride.

·         Keith thanked the Committee for all the work re the Huka Ride

GENERAL BUSINESS:

·         Cycle conference 2009 – We have applied to host the next conference in Taupo.

·         CBD Urban Structure Plan – meeting to be held in the first week of January

·         Action Plan for 2009 – Richard to email out.

·         Bike Sculpture:  Looking to the Sculpture Trust re a big bike sculpture to go on Spa Road permanently signifying Taupo’s cycle friendly nature.

·         Regular meeting times – it was proposed the Bike Taupo committee meeting dates remain every 6 weeks on a Wednesday but that the time will change to 7:30pm to accommodate new members.  The next meeting will be at Plateau Bar.  Lisa to arrange

Meeting closed 9:10pm

NEXT MEETING:    11 February – 7:30pm – Plateau Bar and Restaurant (or such other place as the committee may choose)