PRESENT: Lisa Rowland; Richard Balm; Pete Masters, Thomas Schwarz; Karyn Hutton; Keith Crate; Mike Langley

APOLOGIES RECEIVED: 

CONFIRMATION OF PREVIOUS MINUTES:  Committee agreed that minutes of  3 September  2008 were a true and correct record, Accepted by Pete, Richard

MATTERS ARISING:

.

·         Rotary Club Thank you letter – DONE

·         East Urban Land Developments  Meeting – set to take place 2pm on Tuesday.

·         Cycling Feature in Weekender -  see below

·         Next Road Safety funding round  - ongoing.

INCOMING/OUTGOING CORRESPONDENCE:

Incoming:

1.                   10 Sept 08 – Youthtown – declining application for funding – Cyclemania

2.                   24 Sept 08 – TDC – resource consent

3.                   Oct 08 – Molesworth Tour Co – re cycle holidays

Outgoing:

1.                   19 Sept 08 – Perry Foundation – with amended Resolution

2.                   10 Oct 08 – Taupo Moana Rotary – thank you for donation

Accepted by Karyn/Thomas

TREASURERS REPORT: 

OO Non-profit $3,648.53

O1 Non-profit (W2K) is $--

Online Saver Account:  $28,889.74

Petty Cash:  $4.00

Receipts:   $5,378.88

Payments: $13,224.16

Debtors Due:

·         L’Arte Café                                           $225.00

·         Avantiplus Corner Shop                     $150.00

·         Avantiplus Corner Shop                     $75.00

·         Life Cycles                                            $75.00

Accounts payable:

·         Land Transport NZ                              $211.84

·         NZ Post                                                  $130.00

·         Router Art                                              $73.13

Other matters

Accepted:  Lisa/Thomas

SUBCOMMITTEE REPORTS:

Urban/Rural Cycle Facilities:

1.      Thomas is slowly getting a group of names

2.      Cheal Consultants (Thea) have organised a meeting to present the East Urban Land Development Plan – Thomas and Lisa to attend

3.      Spa Road – The changes to Spa Road have been passed at Council but still no date when changes will occur.

4.      Pete and Richard spoke to Council on the Bike Taupo Report.  It was received well with the councillors.

Media Promotion and Website:

1.       Website recently crashed big time.  Mike Birch has spent many hours restoring the site.  Thomas to organise a gift for his time.

2.       CAN website has been launched.  The network still needs refining as its not going 100%.  Once Bike Taupo joins the network it will remain the same to access it  for members etc.

3.       Taupo Weekender to feature 3 ads using funds donated by Tenon.  These ads will be large and well positioned.  First ad has been prepared and second one to go in the following week and so on.  Topics to be on cyclist education and awareness.

Maintenance/ Wairakei Forest Mountain Bike System:

·         Huka Lodge downhill has been maintained on the Rotary Ride

·         All tracks are in good order

·         Track Counter on Rotary Ride reads 15,000 riders have been over it (excludes walkers/runners)

·         Around 50,000 people have been at Wairakei this year.

·         Subcommittee for Wairakei Forest has changed.  Kevin Loe has resigned and the subcommittee elected and carried Carwin May to replace him.

Submissions:

·         Nil .

Funding/Projects:

·         We have applied for $25,000 to finish the W2K track and have yet to hear from the two companies approached.

·         Committee passed a resolution to seek funding replace the Work Van  - carried.

·         Committee passed  a resolution to apply for funding to build a new track from the Waikato River up to the Honey Hive

W2K Track

·         Headland track has been started though until additional funding comes they only have $15,000. Pete and Pete will continue working until this is used.

·         Discussion was had on the Edwin Brown seat which is to be donated for the W2K track.  It would be good to have everyone who has helped/donated time on the track etched upon it.  Committee agreed that it should have names on it though not sure if Mr Brown thinks this should be so. 

CAN Update

·         CAN to feature in the Expo during Cyclemania Week

GENERAL BUSINESS:

1.       AGM - November

·         All accounts to go to Jo at Strettons in next few days.

·         AGM to be at Scenic Cellars (or such other venue as committee may choose) at 7:30pm Tuesday 25^th November 2008

·         Lisa to put this public notice in the Weekender two weeks before date.

·         Pete Masters put forward proposal to committee that he and Pete McFarlane become co-managers as we have some big commitments regarding maintenance in the future.  They would be managers (one job) reporting to the Bike Taupo committee.  Chas Hutton is looking into this proposal.

·         Current committee intending to restand:  Richard (as Chair) Lisa, Karyn, Mike , Keith, Thomas.

·         New potential committee members:  Richard Hine

Meeting closed 9:15pm

NEXT MEETING:

·         AGM – 25 November  at 730pm as above

·         Next Committee Meeting  - New committee to elect time and date.