PRESENT: Lisa Rowland; Richard Balm; Pete Masters, Thomas Schwarz; Karyn Hutton; Keith Crate; Mike Langley

APOLOGIES RECEIVED:  N/A

CONFIRMATION OF PREVIOUS MINUTES:  Committee agreed that minutes of  16 July  2008 were a true and correct record, Accepted by Thomas, Karyn

MATTERS ARISING:

.

See subcommittee reports and General Business

INCOMING/OUTGOING CORRESPONDENCE:

Incoming:

1.                   12 August 08 – TDC – application for Resource Consent for development of a motel in Heu Heu Street

2.                   30 August 08 – Youthtown – appl for funding – requiring resolution from committee

3.                   15 August 08 – Bayview Wairakei Resort – granting use of land for Huka Race (in conjunction with Cycle Challenge)

Outgoing:

1.                   12 August 08 – letter to Bayview Wairakei formally requesting use of land for Huka Race

2.                   26 August 08 – Youthtown – appl for funding re Cyclemania

3.                   30 August 08 – Tenon – thank you for donation

Accepted by Richard/Pete

TREASURERS REPORT: 

OO Non-profit $11,041.10

O1 Non-profit (W2K) is $449.71

Online Saver Account:  $28,706.65

Petty Cash:  $4.00

Receipts:   $40,115.70

Payments: $39,510.10

Debtors Due:

·         Top Gear                                               $150.00

·         Jacks Bistro                                          $225.00

·         L’Arte Café                                           $225.00

·         Avantiplus Corner Shop                     $150.00

·         Avantiplus Corner Shop                     $75.00

·         Life Cycles                                            $75.00

·         Event Promotions Ltd                         $1,125.00

Accounts payable:

·         Environment Waikato                         $346.31

·         Environment Waikato                         $156.94

·         Quality Print                                          $964.82

·         Router Art                                              $393.75

Other matters

·         Thanks to Pete Masters for organising the fundraiser (marshalling) for Tough Guy in Rotorua

·         Still no reply from EW regarding waiving fees due as above

·         Lisa to write thank you letter to Rotary for their donation of $9,000 for tracks in Wairakei

·         Invoices to be sent to Tipsy Trout, Cottage Café and Jacks Bistro for 50 maps each

·         Karyn to close W2K account and put funds into online saver

Accepted:  Pete/Lisa

SUBCOMMITTEE REPORTS:

Urban/Rural Cycle Facilities:

1.      Urban Jungle is an ongoing matter!

2.      Cheal Consultants (Thea) would like Bike Taupo’s input/support regarding ideas for cycle friendly matters in the East Urban Lands development.  Lisa to contact her as point on liaison.

3.      Spa Road – no update from Claire as yet.  Thomas to phone

4.      TDC annual report prepared and we have asked to speak to it.  Awaiting notification from Thunes of TDC re this.

Media Promotion and Website:

1.       Bike Taupo T-Shirts are in the planning stage and once a proof is ready committee will view them.  They’ll then be put on website for members etc to order and pay (through Nik Eliadis’s website)

2.       Pete has had an interview with Rebecca  Malcolm of Weekender – she is keen to get on board with our cause re press releases and is doing an article on W2K.

3.       We will prepare a “safe cycling” educational feature – through Weekender as we approach cycling season – possibly October (Lisa and Pete).  Possibly using Tenon donation for this.

Maintenance/ Wairakei Forest Mountain Bike System:

·         New track “Mr and Mrs” is excellent and been well used with good feedback

·         Changes have been made to Slalom, Drone and Coaster – endings, bridge and berms – all in preparation for Huka Race in November.

·         Tank Stand downhill has been upgraded and is longer.

·         Taylor’s Bluff has been fixed and is a highway again!

·         Pete2 is looking at realigning the Huka downhill on Rotary as the right turn is pretty scary for some people.

·         Te Totara Gully slip to be cleared

·         Still doing loads of maintenance on tracks following winter weather but on the whole tracks have handled it well.

·         TDC approached BT to maintain the Waikato River walking track which has been done as a contra for timber.

·         Shortly commencing spraying

·         Had a Wairakei subcommittee meeting recently and received good feedback.

Submissions:

·         Nil .

Funding/Projects:

·         Youthtown – Resolution was passed to apply to Youthtown for funding the sum of $20,000 for completion of W2K track.

·         Another Resolution was passed to apply to another Trust for $20,000 for completion of W2K track (in the event Youthtown falls through)

·         Missed out on the Iwitahi Trust hand out

·         Community Road Safety Committee – Lisa to approach Christine as to when the next funding round is.

W2K Track

·         Simon Kennett in an article in VO2 Max magazine rated W2K track as the best track built in the last 10 years.

·         Meeting was held with principal sponsors (Merlin Bartley and Titan One) who have now fulfilled their sponsorship obligations.    A publicity shot will be taken of principal sponsors and us receiving the final sponsorship instalment.

·         Still 4 – 5 kms to build (due to the track being this much longer than original estimated length).  We now need to fundraise for monies to complete the track.

·         Keith suggested we think about a donation box somewhere on the track for people to donate funds (possibly half way point of track)

·         Maps are a little unclear and so next run will be amended to feature clearer directions from town centre to track.  Pete will talk to Thune of TDC regarding signage on corner of Mapara and Wakeman Roads.  He also to talk to DoC regarding signage on Mapara Road adjacent to turn off to Whakaipo Bay.

·         Had talks with DoC regarding extensions to W2K .  Also regarding us upgrading Kinloch to KawaKawa Bay track to be bike friendly.  If we do this DoC will still maintain and manage.

·         Keith said Hedwin Brown is still keen to donate a nice seat to the track but wants it fixed at a site that has a view of Kinloch.  Potential site is the current third pine tree seat from Kinloch

CAN Update

·         Decided to leave the entry of W2K track in the Cycle Friendly Awards to next year when the entire track is complete.

·         CANDo is in Chch this year and Pete and Thomas have shown interest in going.  CAN said if they stay for the whole weekend they would pay our travel costs.  Thomas to liaise with Anne Gummer re this.

Cyclemainia (Cycle Challenge Week)

·         Keith reported that they are seeking funding for a co-ordinator and believe they will need around $2,000 for this to be a paid job.  Bike Taupo passed a motion to advance this $2,000 to Cyclemainia (on the basis that we will be reimbursed through funding we are seeking for this).  Kirsty Clark has been approached to be co-ordinator.

·         Christine Hutchinson and Claire from TDC are keen to play a large part in this festival of cycling.

·         Bike Taupo will host the W2K ride on the opening day of Cyclemainia.

·         Bike Taupo has applied for funding to Youthtown as our  contribution towards the festival.

GENERAL BUSINESS:

1.       Day Night Thriller – 13 September 2008 

·         Bike Taupo will marshall for funds at this event once again.

·         Thomas to organise a base for the marshalls. 

·         Maps will be for sale.

·         Pete Masters co-ordinating marshalls. 

2.       AGM - November

·         Richard advised he will be standing down as Chairperson this year.  Thinking caps on for elections of new Chair.  Also thoughts as to who is standing again for committee next year.

Meeting closed 9:00pm

NEXT MEETING:

·         22 October 2008 at 7pm (or such other date as committee chooses)