PRESENT: Lisa Rowland; Richard Balm; Thomas Schwarz; Karyn Hutton; Keith Crate; Mike Langley;

APOLOGIES RECEIVED: Pete Masters

CONFIRMATION OF PREVIOUS MINUTES:  Committee agreed that minutes of  5 June  2008 were a true and correct record, Accepted by Mike/Thomas

MATTERS ARISING:

.

See subcommittee reports and General Business

INCOMING/OUTGOING CORRESPONDENCE:

Incoming:

1.                   9 June – DoC re Community Planting event at Whakaipo Bay – thanks for assistance with planting – particularly to Kevin Loe for helping prepare the site for planting

2.                   10 June – Tpo Mtn bike Club – letter with cheque for Event fees from Crater’s Classic 2008.

3.                   27 June – Charities Commission – advice re success of BT registering as charitable entity.

4.                   4 July – TDC – Council response to submission LTCCP

5.                   July 2008 – Tenon – letter with cheque for $750 which is to go towards cycle education.

Outgoing:

1.                   26 June 2008 – TDC – re Via Strada a visit including invoice

2.                   2 July 2008 – letter to Environment Waikato – re request to waive annual resource consent charges

Accepted by Richard/Thomas

TREASURERS REPORT: 

OO Non-profit $7,502.45

O1 Non-profit (W2K) is $3,382.76

Online Saver Account:  $16,401.48

Petty Cash:  $4.00

Receipts:   $25,499.22

Payments: $19,274.38

Debtors Due:

·         Top Gear                                               $150.00

·         Jacks Bistro                                          $225.00

·         Tipsy Trout                                            $225.00

·         The Cottage Café                                $225.00

·         L’Arte Café                                           $225.00

·         TDC – Via Strada                                $3,825.00

·         TDC – Kinloch Boardwalk                 $3,375.00

·         TDC – Funding                                    $8,437.50

·         TDC – Funding – W2K maint            $5,625.00

Accounts payable:

·         Environment Waikato                         $346.31

·         Min. Economic Development           $1,687.50

·         Placemakers – Kinloch Boardwalk  $617.72

·         Huka Honda                                         $1,184.70

Other matters

·         TDC are querying funding for maintenance ($8,437.50) .  They wish to view a copy of the signed agreement between Bike Taupo and TDC regarding this.  Lisa has dug it out for Richard to take in.

·         Huka Honda account – should go into the W2K accounts

·         EW shouldn’t be paid at present as we are querying this account and asking it be waived.

Accepted:  Richard/Lisa

SUBCOMMITTEE REPORTS:

Urban/Rural Cycle Facilities:

1.      Thomas to rally people together for “Urban Jungle subcommittee”.  Lisa to be involved also.  They will endeavour to do this in the next two weeks.

2.      Lisa is chasing TDC regarding taking down 1.5m signage – should have been done in April but still they are up.  By the time they come down they be due to go back up!

Media Promotion and Website:

1.       Richard said BT has been asked to present their Trust Power National Awards evening presentation at this years volunteer awards ceremony.

2.       Richard has done interviews with The Weekender and Radioworks regarding our second place in the Trust Power Volunteer Awards.

3.       DoC annual report has a piece on the W2K track.  Also Bike Taupo will be partners with Doc during the Conservation Week

4.       Thomas has purchased a mountable video/digital camera.  Can be mounted on helmet, handlebars etc.  He will make use of it and get some footage on website.  Takes up to 2 hours of filming.

Maintenance:

·         Ticking along

·         Pete McFarlane is scoping the new track which will become part of the Huka Ride in the Cycle Challenge’s 70km mountain bike race.

·         There are a few trees down in Wairakei which will be cleared.

Wairakei Forest Mountain Bike System

·         A few horse problems – Grazing horses escaping into our track areas. A new fence is to be built to keep them out and Richard is looking into who will contribute towards this

·         DoC is totally rebuilding Te Totara Gully track.

Submissions:

·         Nil .

Funding/Projects:

·         Tenon gave us $750 which is to be earmarked for cycle education.  We will make sure once money is used for this purpose we write to Tenon reporting what it was used for

·         The Lake Taupo Protection Trust has shown an interested in tracks being built as alterative land use.  They have research funding available and we could possible apply to them for Planning Funding regarding either Kinloch to Boat Harbour track or Whakaipo to Acacia Bay.

W2K Track

·         Maps have been prepared and Lisa divvied out these for distributing.  She will take 50 to L’Arte, Keith took 150 for the three Kinloch Cafes and Thomas was to tackle the Bike Shops and Info Centre.  Please ensure everyone emails Karyn with numbers these places took for invoice purposes.

·         Boojum Dell end of track looks fantastic with great planting and the new boardwalk.  Residents are very impressed. 

·         DoC are funding Pine Tree control on the track and will poisoning trees away from the track and felling those close to the track.

·         Mike is preparing 3 plaques for the principal sponsors – these to be in the form of a block canvas prepared by Keith.  It will feature 3 pictures of the track and the map.  Also wording “Thank you for all your support in making the W2K Track a reality. .. Bike Taupo 2008”.  Richard stressed this was now urgent to get done.  Thomas to liaise with a designer, prepare and forward to Keith for processing.

·         A seat is to be donated by a community member and the committee assured Keith there would be a spot for it.  The guy would like it in a spot overlooking Kinloch and it was suggested about 2.5kms in on Kinloch side.    The principal sponsors would like to place seating in the three best sites.

CAN Update

·         Cycle Friendly Awards are due – and Richard and Lisa have not got to this!  They will endeavour to in the next week.

·         Thomas reported the Digital Strategy is slowing being nationally completed.  Thomas will send out links to it for the committee to view the work to date.

·         CAN have put out an e-petition based on their Nine Point Plan for Cycle Safety.  Thomas to put on our website to encourage people to register and “sign” the petition.

GENERAL BUSINESS:

1.       Bike Taupo and  Lake Taupo Cycle Challenge Cyclo-Fest 2008” 

·         Keith presented the latest idea from the Trust regarding a cycling festival the week preceding the Cycle Challenge.  This festival will have a range of cycling based activities during the week which will attract many.  The Plateau Bar and Restaurant has shown interest to be the social hub of the festival with happy hours every day from 5:30pm.  With his cycle challenge hat on he asked Bike Taupo if it would like to be involved as a partner.  Richard passed a resolution that Bike Taupo be involved as a partner in the festival.  The committee we all in favour.

2.       Eco-Show – 20 October 2008

·         TDC are putting together a stand for the Eco-Show and asked if Bike Taupo would like to be involved.  Richard attended their initial meeting and the committee agreed to this.  Not too much to organise for this – only a roster for the hours to be covered. Possibly look at setting up a screen, windtrainer with “a view of biking in our town ie. Lions Walk to get to work by bike???

3.    CAN – Anne Gummer – Networking Co-Ordinator for this Area

·         Anne Gummer would like to visit our next meeting and asked us to let her know of anything in particular we need to raise.  Perhaps Urban Jungle ideas (rallying people) and the Eco Show.

4.    Strategic Planning :    The committee is happy with outcome of this session.  Richard has prepared notes and these will be placed on the website.  They will be good guidelines for future projects.

5.   AGM – This is coming up and Richard thought we should put our thinking caps on regarding re-electing and standing for Chair.  He is considering stepping down after this term.

Meeting closed 9:00pm

NEXT MEETING:

·         3 September 2008 at 7pm (or such other date as committee chooses)