PRESENT: Lisa Rowland; Richard Balm; Thomas Schwarz; Karyn Hutton; Pete Masters; Mike Langley

APOLOGIES RECEIVED: Keith Crate; (apologies also received from TDC staff: Ron Boyle, Mike Burger, Claire Shapland, Denis Lewis)

CONFIRMATION OF PREVIOUS MINUTES:  Committee agreed that minutes of  24 October 2007 were a true and correct record, Accepted by Pete/Mike

MATTERS ARISING:

1.       Thanks to Taupo Moana Rotary  - Lisa sent letter of thanks regarding the powered wheel barrow funding.

2.       Policy for Events – Pete has prepared a draft and it was discussed.  A  couple of minor alterations were made and Pete will amend and send to Lisa.

3.       Letter to Ron Boyle of TDC  – ongoing.

4.       AGM notification to members:  This has been sent out and Thomas will also do a quick reminder a couple of days before.

INCOMING/OUTGOING CORRESPONDENCE:

Incoming:

1.                   7 November 2007 – Malcolm Flowers Insurances x 2 policies for powered wheelbarrow and policy adding note to comments section. And accounts.

2.                   8 November 2007 – Youthtown – re grant application.

Outgoing:

1.                   15 November 2007 – Taupo Moana Rotary Club – thanks letter re sponsorship of powered wheelbarrow.

Accepted by Pete/Thomas

TREASURERS REPORT: 

OO Cheque:  $3,153.81

O1 Account balance (W2K) is $3,707.67

Online Saver Account:  $19,990.73

Petty Cash:  $4.00

Receipts:   $22,632.18

Payments: $24,026.74

Accounts for payment:

·         Quality Print                          $933.36 (paid)

·         Sign On Ltd                           $465.16 (paid)

·         Placemakers                        $131.66

·         Environment Waikato         $2,130.19 (awaiting receipt)

·         TDC                                        $150.00

Overdue debtors:

·         TDC                                        $2,165.62

·         Tukairangi Valley Props     $18,000.00 (November instalment)

It was brought up whether Pete Masters thought it easier to have a petrol account with a local station for easy use when filling van with petrol.  He said he doesn’t mind continuing as is – buying petrol himself and getting reimbursed.

The Malcolm Flowers policy and account was looked at and the Committee was a little unclear with what is owed.  Richard will ring Geoff Smith of Malcolm Flowers to clarify.

Accepted:  Lisa/Thomas

SUBCOMMITTEE REPORTS:

Urban/Rural Cycle Facilities:

1.       Not much to report – still endeavouring to make progress with Roading Department.  Lisa sent an email to Claire Shapland reiterating the urgent matters with the busy summer season approaching.  She also reported briefly on the Cycling Conference and stressed the TDC need to put attending the next one, in their conference plan/budget.

2.       The Bike Taupo representatives at the Cycling Conference pushed the 1.5 metre campaign and distributed flyers inviting other centres to approach us regarding an info pack on putting in their area.

Media Promotion and Website:

1.       Bike Taupo were the lucky reciprocates of the Trust Power Community Volunteers Awards (winning the district trophy and a donation of $1,000).  We now get to compete for the National title in Wanaka in March 2008.  Two representatives will go down and do a fantastic presentation along with the Mayor and his wife.  We have yet to decide who the representatives will be.

Maintenance:

1.       The “Petes” are looking at spending some time at Wairakei doing some maintenance before the holiday season.

Wairakei Forest Mountain Bike System

1.       Pete’s mystery rides have commenced successfully with all ages and abilities turning up.

2.       January will see the return of the handicapped races on Thursday nights run by the Mountain Bike Club.

Submissions:

1.       Nil.

Funding/Projects:

1.       Via Strada – This is looking more real following a successful meeting in Napier (at cycling conference) with the owners of Via Strada.  Richard is arranging for them to come to Taupo to chat to us and Council representatives.

2.       Youthtown declined funding as it did not consider the project to be a priority for them (it was for a powered wheelbarrow).

W2K Track

1.       The track is now around 4km in on the Kinloch side and the hard working track builders are now looking at starting on the Whakaipo side before linking up the saddle at the top.

CAN Update

1.       Thomas and Lisa attended the CAN Do after the cycle conference and found it inspiring and useful.  The most exciting thing is the Government funded Digital Strategy which will enable all advocacy groups to be linked allowing access to lots of information for bettering each advocacy group’s operation and direction.

GENERAL BUSINESS:

1.       AGM – it was confirmed that Richard will stand again a Chair, Lisa, Karyn, Thomas, Pete, Mike and Keith all confirmed they with to remain on the committee.  Paper notification went out as did an email to all members.  Thomas will send a reminder a couple of days before the AGM. 

2.       NZ Cycling Conference – Thomas, Lisa and Richard attended and said it was worthwhile.  Lisa commented that the direction of the conference is more towards Government and local Government bodies as well a advocates (in the past it was mainly advocates)  this is a good thing as it shows the government’s buy in to making NZ a more cycle (walk) friendly country.  The highlight was the MOT and Land Transport’s combined efforts in producing a “Getting There – Walking and Cycle Strategy” at national level with funding.  One of the initiatives is to feature a community (one or more) as a role model – giving them funding and implementation – to be cycle friendly and good examples for others to follow.  Bike Taupo would really like to secure that model community as Taupo and has put the idea to Council who seem interested.

3.       Strategic Planning Workshop for Bike Taupo – One of the things Lisa got out of the CAN Do was the benefit in doing a strategic planning workshop to set goals up for Bike Taupo this year.  Everyone agreed and she said she would investigate a suitable facilitator and look at some time in the new year doing a half day one weekend.

Meeting closed 8:55pm

NEXT MEETING:

·         23 January 2008 at 7pm (or such other date as committee chooses)