PRESENT: Lisa Rowland; Richard Balm; Thomas Schwarz; Karyn Hutton; Pete Masters; Mike Langley

APOLOGIES RECEIVED: Keith Crate; Mel Whiting

CONFIRMATION OF PREVIOUS MINUTES:  Committee agreed that minutes of  5 September 2007 were a true and correct record, Accepted by Pete/Mike

MATTERS ARISING:

1.       Road Safety Signs  - Lisa has arranged for these to be erected.

2.       Council Report - Richard and Pete are working on this.

3.       Article re Taupo Bungy Track - Keith prepared and we have seen in the paper a fine article.

4.       Promotional Display  Boards - Thomas has had these prepared and we will look at having more done featuring gullies and road cycling

5.       Patuiwi Invoice - Pete clarified this with their accountants.  The invoice was sent out by mistake.

INCOMING/OUTGOING CORRESPONDENCE:

Incoming:

1.                   21 September 07 - TDC Applications for resource consent - small subdivisions at Bonshaw Park

2.                   25 September 07 - the Southern Trust  return of application for funding and advice to resubmit in next funding round

3.                   26 September 07 - DoC advising attendance at W2K blessing

4.                   3 October 07 - Kinloch Community Assn - .letter thanking for invite to blessing of W2K and invite to AGM

5.                   3 October 2007 - Malcolm Flowers Insurances - Public Employers and Statutory Liability policy re W2K construction track.

6.                   10 October 2007 - TDC - Taupo District State of the District Report 2007

7.                   15 October 2007 - Malcolm Flowers Insurances - insurance renewal certificate

8.                   15 October 2007 - Crown Forestry invite to social and networking gathering

9.                   17 October 2007 - TDC re WEKA Notice of Requirement application - invite to attend hearing.

Outgoing:

1.                   13 September 07 - mail merge to sponsors inviting to W2K blessing

2.                   18 September 07 - Environment Waikato - advice of commencement of W2K track

3.                   18 September 07 - Mokai - advice of commencement of W2K track

4.                   18 September 07 - Rauhoto Land Rights Committee - advice of commencement of W2K track

5.                   24 September 07 - Greg Lamb Earthmovers - re a quote to do works in Waipahihi gully

6.                   19 October 07 - TDC - re Waipahihi Gully

7.                   October 07 - letter to all Councillors and Mayor congratulating them on their appointments

Accepted by Thomas/Pete

TREASURERS REPORT: 

OO Cheque:  $1,798.54

O1 Account balance (W2K) is $6,457.50

Online Saver Account:  $19,990.73

Petty Cash:  $4.00

Receipts:   $14,045.50

Payments: $7,490.19

Accounts for payment:

•         Cycling Conference fees and CAN fees

•         WOF and registration for Van

•         Environment Waikato W2K consent (final contribution - we will be reimbursed by DoC - Mike to send to Terry Slee)

Thomas and Karyn are still working on an accounting system.  Strettons would like it to continue as is but committee feels whatever system is decided on should benefit and make things as easy as possible for Karyn.  Therefore we will go ahead with the MYOB option.  Richard Thomas Mike and Karyn to get together to discuss.

Karyn will invoice TDC for their service contract for W2K ($10,000). The first $5,000 is due now and the second will be due in July 08.  Lisa to check contract.

Karyn will send a reminder to TDC for their share of the archaeologist account (W2K)

W2K

The account will be credited $18,000 per month by direct payment.  We received sponsorship from Taupo Moana Rotary Club in the sum of $9,000 for the powered wheelbarrow.  Lisa is to send a letter of thanks to them.

Accepted:  Lisa/Thomas

SUBCOMMITTEE REPORTS:

Urban/Rural Cycle Facilities:

1.       Mike, Thomas and Richard recently met with Ron Boyle (ETA project manager) where they discussed underpasses, pedestrian access, on/off ramps.  It was a good meeting which was instigated by Ron.  We will be involved with future planning meetings.  Richard to do a letter of thanks etc to Ron.

2.       We need to hurry along TDC roading regarding Spa Road etc. 

3.       Lisa is still working on the culvert reopening.  Mike Burger of TDC is now concerned regarding health and safety issues.  She invited him to look at Wairakei culvert we reopened and the forever used 9-holf golf one further north on state highway one.

Media Promotion and Website:

1.       Keith prepared and had published an excellent Bungy Track article.  We will now have him prepare a W2K article.

2.       Eco Show was very successful with a lot of interest in our stand.  Signed up 30 more new members and got some good feedback on our work.  When asked some locals why they had visited our website but not joined up they said they were confused with the ‘account’ wording as it sounds like you have to pay money??  Thomas will change the wording to entice visitors to website to join.

Maintenance:

1.       Under control.  However Pete asked everyone to keep an eye out on the tracks when biking round and relay back to them any work needing done.  Now that they are out at W2K most days they will need to rely on us to help notify them when they need to do some work on other tracks.

2.       Pete is going to write a policy regarding the holding of events on the Rotary Ride and circulate.  This policy will give good clear boundaries for event organisers to adhere to.

. 

Wairakei Forest Mountain Bike System

1.       This week is the North Island Champs and they are expecting lots of riders

2.       1^st November will be the first of a new season of  ‘Pete’s Mystery Rides’.  They will occur every Thursday from 6pm at Wairakei car park.

Submissions:

1.       Nil.

Funding/Projects:

1.       Via Strada - still looking for funding and  having this report done.

2.       Youthtown funding in.

W2K Track

1.       The track commenced on 1 October 2007 and good progress is being made.  A lot of Kinloch residents and Taupo residents are already using the track as an up and back walk or ride.

CAN Update

1.       New logo has been released

2.       CAN do is on November 3 and 4 and includes their AGM.  Thomas and Lisa to attend full workshop.

GENERAL BUSINESS:

1.       AGM was discussed and it will be on 28 November 2007 and Mike confirmed that Scenic Cellars could be the venue.  Sounds as though everyone wants to stay on the committee with the office positions of Chair, Secretary and Treasurer to remain the same as well.    Thomas will advertise AGM on website and Lisa will arrange to put it in the Taupo Times two weeks from the date.  Karyn to liaise with Jo at Strettons for final accounts. 

Meeting closed 9:04pm

NEXT MEETING:

•         21 November 2007 at 7pm (or such other date as committee chooses)