PRESENT: Lisa Rowland; Richard Balm; Thomas Schwarz; Karyn Hutton; Pete Masters; Mike Langley; Keith Crate

APOLOGIES RECEIVED:; Alex Fierro; Mel Whiting

CONFIRMATION OF PREVIOUS MINUTES:  Committee agreed that minutes of  6 June 2007 were a true and correct record, Accepted by Thomas/Karen

MATTERS ARISING:

1.       Traffic Plan  - Richard is still working on a letter to Ted Anderson

2.       Alan Burkett Meeting  - had a meeting with Transit (see below).

3.       Article re Taupo Bungy Track - Keith said he would be happy to complete

4.       Heaphy Track submission form -  Full submission to come.

INCOMING/OUTGOING CORRESPONDENCE:

Incoming:

1. 8 August 2007 - TDC - copy of the Final 2007/08 Annual Plan
2. 17 August 2007 - TDC confirmation of submission WEKA
3. 21 August 2007 - Application for resource  consent - Huka Falls Resort Limited
4. 24 August 2007 - TDC confirmation of submission - Taupo Town Centre Parking Study (stage 2).

Outgoing:

1.       24 July 07 - TDC - WEKA submission

2.       30 July 07 - Groundeffect - re sponsorship of Bungy track (invoice)

3.       30 July 07 - TDC - W2K invoice re resource consent

4.       31 July 07 - TDC - Service (funding) agreement ( invoice)

Accepted by Pete/Mike

TREASURERS REPORT: 

OO Cheque:  $1,090.73

O1 Account balance (W2K) is $620.00

Online Saver Account:  $19,877.13

Petty Cash:  $4.00

Receipts:   $19,872.26

Payments: $16,125.34

Accounts for payment:

•           

Debtors:

•          St Patricks School  $202.50

•          Taupo District Council  $2,165.62

•          Tukairangi Valley Properties Ltd $3,375.00

•          Pilates Body Dynamics $225.00

•          Fine Fettle Café  $225.00

Thomas is to help Karen input the accounts into a MYOB programme.  Mike, Karen and Jo Donaldson (Strettons) will get together to discuss the W2K accounts. 

Richard thanked Karen for her good work in taking over the accounts.

Accepted:  Lisa/Pete

SUBCOMMITTEE REPORTS:

Urban/Rural Cycle Facilities:

1.       Lisa and Richard met with Alan Burkett of Transit together with a couple of people from Opus and Denis Lewis from Council.  Alan basically said it would be in our best interest to pursue the opening of the culvert instead of a safe crossing over the road as the vicinity we wish to put the crossing point would require road widening at a potential cost of $100K.  Lisa to now investigate costs for earthworks based on Cheal feasibility study and we will then get confirmation from TDC to go ahead.

2.       Lisa will contact Mark Giddy at Council to get his guys to erect the 1.5 metre road signs on rural roads.

3.       Richard and Pete will be working on a council report shortly and will start putting in some negatives (or disappointments) ie. Green paint.

Media Promotion and Website:

1.       Keith Crate mentioned he’s happy to do the Bungy Track article. 

2.       Thomas is liaising with Matt Dewes regarding some promotional display boards  - which will be used firstly in the Eco Show.

3.       Thomas is to get some photos of the new bungy track on the site.

Maintenance:

1.       Spring spraying underway. 

2.       The tunnel track has now been widened using the grant from Oxfam.

3.       Once thing that is really noticed is how much John Taylor did on the Rotary Ride - need to seek someone to replace his maintenance.

. 

Wairakei Forest Mountain Bike System

1.       The subcommittee identifies that we cannot lose momentum at Wairakei especially now the W2K track is underway.

2.       They are working on some new tracks at Wairakei.

Submissions:

1.       .

Funding/Projects:

1.       Taupo Moana Rotary are entering a new funding round aimed at under privileged.  They said not to worry however, as Bike Taupo has a good repour with them regarding future funding.

2.       Still looking at the track from Huka Falls road to the riverside  (apparently Fraser at Council is handling).  Other tracks to think about are Acacia Bay ones.

3.       Traffix - still looking for funding and  having this report done.

W2K Track

1.       The track has been given the go ahead all paperwork having been received.  Work is expected to start early October.

CAN Update

1.       CAN Website proposal - Thomas is attending a meeting at the end off the month regarding this.

2.       CAN is soon releasing its new logo.  Further new media and policy releases are expected.

GENERAL BUSINESS:

1.       Eco Show.  Thomas is liaising with the organisers and Walk Taupo and we will have a stand at the Eco Show.  He will contact everyone by email regarding requests for manning the display.

2.       Cycle Conference - Napier .  Richard, Thomas and Lisa will attend (Thomas will attend as a CAN executive).  Thomas and Lisa will stay on for the CAN Do as well.  CAN will subsidise fully Thomas and Lisa (as they are attending both conference and CAN Do).  Bike Taupo will subsidise Richard’s conference costs.  All agreed.

3.       Council Elections are pending and Thomas would like to get communication to all candidates as to their views on cycling in Taupo.

4.       Maps - Possibility to do some new maps featuring road cycle training routes  and having these routes signposted in some way (ie. Disks on fences).  Mike will have the cycle club look into this.

5.       Advertising of cycle events  Pete while in France saw a café that had a big sign inside feature upcoming cycle events.  He thought it a good idea to put the feelers out around our cafes to see if anyone would be interested in doing something similar.

6.       AGM is coming up in November.

7.       Patuiwi invoice Karen mentioned an invoice received from Patuiwi accountants.  Pete to look into as we no longer use their land.

8.       Bike Victoria  Keith met with the people that organise the biggest event in Australia ‘Great Victoria Bike Ride’.  They are interested in duplicating it in New Zealand and are looking at suitable locations.  Ie. East Cape.  It would be a 500km ride over 9 days. 

Meeting closed 9:15pm

NEXT MEETING:

•          17 October 2007 at 7pm (or such other date as committee chooses)