BIKE TAUPO INC

MINUTES OF MEETING

7pm 13 December 2006at 1/20 Totara Street, Taupo

PRESENT: Lisa Rowland; John Taylor; Richard Balm; Thomas Schwarz; Mike Langley

 

APOLOGIES RECEIVED:  Pete Masters; Geoff Smith

 

CONFIRMATION OF PREVIOUS MINUTES:  Committee agreed that minutes of 8 November 2006 were a true and correct record, Accepted by John/Mike

 

MATTERS ARISING:

1.       Presentation to Tenon re sponsorship - ongoing

2.       Gully Funds balance - Mike has put balance of $20,000 on TD pending outcome of crossing at State Highway 5.

3.       Council $32,000 breakdown - John has verified this

4.       Bike Counters: - they have looked into bike counters but there is no way of separating bikes from pedestrians. 

5.       Cycle Challenge Spa Park Fees John has sorted this out also!

6.       Otupai Street Reserve - ongoing

7.       Cycling/Walking maps  - Jim Lewis is preparing the maps which is a great quality one.  A draft will be given on Friday and emailed to everyone.

 

INCOMING/OUTGOING CORRESPONDENCE:

Incoming:

1.       16 November 06 - Opus - West Kinloch Arterial Investigation consultation

2.       14 November 06 - Stretton & Co - Annual Financial Statements

Outgoing:

1.       Nil

 

Accepted by Thomas/Mike

 

TREASURERS REPORT: 

OO Cheque:  $18,867.02

O1 Account balance (W2K) is $1,285.00

Petty Cash:  $3.90

 

Receipts:   $2,913.59

Payments: $5,774.81

 

Gully Treasure Hunt  - There is a surplus under this heading in the account John asked if we need to reallocate this.  Committee agreed to leave for now but it would probably go towards Gully maintenance.

Money received from LTCC was put in the track maintenance account as agreed.

 

 

Accepted:  Lisa/Mike

 

SUBCOMMITTEE REPORTS:

 

Subcommittee headings for the new committee were discussed and agreed as follows:

 

1.       Urban/Rural cycle facilities (includes liaison with TDC, gullies etc) - Thomas, Lisa and Mike

2.       Media/Promotion & Website  - Thomas and Lisa with Jonty perhaps

3.       Submissions - Richard

4.       Funding - Barry Shepherd (seconded on)

5.       Maintenance - Pete

6.       Wairakei Forest - Richard

7.       W2K - Pete

8.       CAN Update - Thomas

Geoff was absent from meeting so next meeting we will see where he’d like to fit in.

 

Media and Promotion:

1.       Newsletter went out

2.       Thank you letter should be done to all sponsors and friends

3.       Christmas ride will leave and finish at Ploughmans Restaurant.  Starting 4:30pm. 

4.       Richard advised that a copy of the Mountain Bike Magazine with the article on Taupo’s biking, went to all councillors.

 

 

Submissions:

1.       Richard working on Whakaipo Bay Savana subdivision .

 

Funding/Projects:

1.       Ongoing re the three pub charity funding applications.

 

Maintenance:

1.       Maintenance is going well.  Blackberry is under control

2.       The Harvey St gully track need clarification as the floor has been cut not the track.  Have we handed gully over to Council yet?  Lisa will talk to Colin and check out.