BIKE TAUPO INC

MINUTES OF MEETING

7pm 8 November 2006at 1/20 Totara Street, Taupo

PRESENT: Lisa Rowland; John Taylor; Richard Balm; Pete Masters; Thomas Schwarz

 

APOLOGIES RECEIVED:  Mike Langley; Jonty Garlick

 

CONFIRMATION OF PREVIOUS MINUTES:  Committee agreed that minutes of 5 October 2006 were a true and correct record, Accepted by Richard/Pete

 

MATTERS ARISING:

1.       Presentation to Tenon re sponsorship - ongoing

2.       Newsletter:  - all but completed will be ready prior to AGM

3.       Bike Counters: - ongoing.

 

INCOMING/OUTGOING CORRESPONDENCE:

Incoming:

1.       6 October 06 - TDC - Taupo District 2050 Variations

2.       12 October 06 - Transit - response re crossing

3.       October 06 - Groundeffect Clothing - enclosing cheque

4.       October 06 - Tpo Mountain Bike Club - with fees for races

5.       October 06 - Malcolm Flowers Insurance copy liability insurance policy

6.       6 November 06 - Top Gear - letter of support of Bike Taupo

7.       7 November 06 - DoC - Conservations Awards 2006

Outgoing:

1.       12 October 06 - thank you letter to Patuiwi

2.       20 October 06  - Environment Waikato - submission re Lakeview Developments

 

Accepted by John/Richard

 

TREASURERS REPORT: 

OO Cheque:  $3,431.92  / On-line saver $18,296.32

O1 Account balance (W2K) is $1,285.00

Petty Cash:  $3.90

 

Receipts:   $2,955.88

Payments: $3659.68

 

Insurance:  Tools insurance has been cancelled and included the trailers on the quad bike policy.  Also instructed Malcolm Flowers to issue a third party risk policy on the Hiace van which will be approx $100.  Overall our insurance liabilities have been reduced by around $200 per year.  The old tools policy was worthless because the excess was $2,000 so the chances of a successful claim would have been virtually nil.

Audit:  Joanne of Stretton’s is getting on with the audit and will have a report available for the AGM but the certified accounts won’t be ready by then because the person doing them is currently on leave.

TDC Report:  Richard is completing a report for TDC re maintenance funds we receive and our accounts show a total of $32,000 coming from them.  Report is for $11,000 and he needs to know what the balance is for.  John to look into (it will probably be Road Safety Campaign etc).

Gully Funds:  Expecting to receive the final $20,000 from Rotary for the gullies.  Lisa to check with Mike re this.

Safety Campaign:  - Still funds there so we will do a couple more ads and transfer $2,000 to the Gullies account

Treasure Hunt - Gully account paid for screen printing so funds will be transferred from Treasure Hunt account to Gully account to pay it back.

Cycle Challenge   - fees due for use of Spa Park during this event.  John to ring Mike Langley before paying to ensure it hasn’t been paid.

 

 

Accepted:  Lisa/Thomas

 

SUBCOMMITTEE REPORTS:

 

Media and Promotion:

1.       NZ Mountain Bike Magazine interviewed locals and biked our off-road tracks for around 6 hours. 

2.       Richard mentioned that perhaps we need more publicity as to who we are and what we do. 

3.       Lisa mentioned she’d like to see our logo on clothing and being worn around.  Perhaps Bike Taupo pays for the set up and then we encourage people to take their own clothes in to have them printed?

4.       Lisa said she’s almost finished the next Newsletter and it will be done before the AGM next week.

 

 

Website/Membership:

1.       After Gully event 20-30 new members joined.

2.       Events are a good idea for promotion of Bike Taupo

 

Submissions:

1.       None.

 

Funding/Projects:

1.       Barry Shepherd is underway with the three pub charity funding applications.

 

Maintenance:

1.       Working everywhere at the moment.  End of the Rotary Ride has been tidied up - no more soggy bits.

2.       Pete McFarlane has been spending time in Wairakei spraying

3.       Seems the wear and tear of tracks is better because there are more tracks so the same ones aren’t getting overused.

4.       Redwoods has been pruned increasing visibility.