BIKE TAUPO INC

MINUTES OF MEETING

7pm 5 October 2006at 1/20 Totara Street, Taupo

PRESENT: Lisa Rowland; John Taylor; Richard Balm; Pete Masters; Mike Langley

APOLOGIES RECEIVED:  Thomas Schwarz; Jonty Garlick

CONFIRMATION OF PREVIOUS MINUTES:  Committee agreed that minutes of 24 August 2006 were a true and correct record, Accepted by John/Richard

MATTERS ARISING:

1.       Presentation to Tenon re sponsorship - ongoing (Lisa to check with Mark if its worth pursuing)

2.       Whirinaki and Lakeview subdivision resource consent - Richard completed these submissions

3.       Pub Charities applications for funding:  Barry Shepherd has said he will complete these for us

4.       Day Night Thriller Stand:  Lisa and Thomas put together a great stand.  Lisa said that next year as well as having information on what we’ve done etc, we have our own tent and make it a ‘drop in’ tent for the Bike Taupo marshals.  Somewhere for them to sit and have a quick bite to eat before heading back out to marshal.  Everyone thought this a great idea.

5.       Treasure Hunt:  Thomas has been organising this with Lisa and a small team of others and it’s all set to go.   Lisa said they are now looking for volunteers to marshal and help on the day.  Richard will put the word out at the working B this weekend.  Mike, Pete and Richard said they’d be available.

INCOMING/OUTGOING CORRESPONDENCE:

Incoming:

1.       31 August - TDC confirmation of speed limit bylaw changes

2.       8 September - TDC Taupo District 2050 proposed District Plan variations

3.       20 September - Health Sponsorship Council - invite to attend one day workshop on 17 November

4.       27 September - TDC round the lake Relay - mountain bike leg conditions of use of reserve

Outgoing:

1.                                       25 August - Whirinaki Submission

2.                                       20 September - to Transit re crossing on State Highway One

Accepted by John/Mike

TREASURERS REPORT: 

OO Account balance (main) is currently $22,431.14.

O1 Account balance (W2K) is $1,285.00

Petty Cash:  $4.80

Receipts:   $1,817.20 (Mountain Bike Club fees and Treasure Hunt Grant)

Payments: $2,327.06

   Accepted:  Lisa/Richard

SUBCOMMITTEE REPORTS:

Media and Promotion:

1.       Lisa will prepare another newsletter early November which will also advertise the AGM

2.       It was mentioned that Matt Dewes who is training as a graphic artist is keen to help us out.  It was thought that perhaps he could look at a logo update? And once the newsletter has been written he could jazz it up for sending out.

3.       Bike counters at Wairakei will be looked at (John Carmen to be contacted to source them)

4.       Pete said that when the yearly report to JP (Council) is completed we should also arrange to present it to Council as sometimes the councillors don’t get to see such reports.

Website/Membership:

1.             Membership as at today is 1123

Submissions:

1.       Following submissions have been completed recently:  Whirinaki; Lakeview subdivision.

Funding/Projects:

1.       Groundeffect have generously sponsored another $1,000 which will be used to finish Te Totara gully track (River left downstream of Huka Falls)

2.       We’ll shortly need to renegotiate maintenance allowance with TDC

3.       Barry Shepherd has offered to help send out funding applications.

Maintenance:

1.       Apparently there’s a lot of silt in the tunnel (under State Highway One). Richard will organise a working party to clear it.

2.       Pete said they are endeavouring to widen the Huka Lodge downhill on Rotary Ride - to increase visibility.

3.       Also looking at changing the blind corner on the uphill past the Ladder Bridge.  Need to try and slow down the downhill traffic - perhaps a kink in the track.

4.       Redwoods will be tidied up with a scrub-bar.

5.       Rotary Ride - Pete said the Gun club documentation (Easement) is now finalised and tomorrow the new track will be cut by Pete McFarlane This means we no longer need to use the Patuiwi land and Pete will organise a letter of thanks to them for the use of their land.

6.       Finally on the Rotary Ride the northern most end of the track is being looked at.  It’s pretty boggy and messy and we may look at a deviation to make it tidier.