PRESENT: Pete Masters; Lisa Rowland; Thomas Schwarz; Mike Langley; John Taylor; Lizzy Gaston.

APOLOGIES:  none received

CONFIRMATION OF PREVIOUS MINUTES:  Committee agreed that minutes as amended of 6 April 2006 were a true and correct record.  Accepted by Thomas/Pete

MATTERS ARISING:

1.       Cycle theme flags for lamp posts  - ongoing.

2.       Letter to council re cycle strategy issues  - Lisa to contact Thunes Cloates of Council next week.

3.       Newsletter  Lizzy advised it will be done by end of month.

4.       Cycle Toolbox workshop  - Mike attended and said it was very valuable.  Attendees included, council cycle officers from around the Bay of Plenty.  He picked up a copy of the Rotorua Cycle Strategy document which is good.   Rotorua’s main aim is to be able to bike from the city centre to their mountain bike park.  There was talk on cycle lanes in urban areas.  Problems with current lanes like them disappearing at roundabouts.  Talked about standardising the cycle lane system throughout country.  He also picked up some CDs which cover the whole workshop.  We will look at getting together to view the CD one evening.  Lisa and Mike to arrange.

5.       Speed Limit Issues - Lisa wrote to council with submission and we will appear at the council workshop on 19 June at 10am (this may change) to voice our submission.

INCOMING/OUTGOING CORRESPONDENCE:

Incoming:

1.       April 2006 - Mountain Bike Club letter with cheques due for summer race series and track completion.

2.       May 2006 - DOC enclosing Agreements for ownership between them and Bike Taupo

3.       15 May 2006 - TDC - acknowledging speed bylaw submission and inviting us to talk to it

May 2006 - Stretton & Co - enclosing IRD GST refund of $949.62

Outgoing:

1.         2 May 2006  - TDC re speed limits by-law - second submission

Accepted by Mike/Lizzy

TREASURERS REPORT: 

OO Account balance (main) is currently $15,484.57

O1 Account balance (W2K) is currently $1,285.00

Petty Cash:  $4.00

Receipts:                                              $3,659.57

Payments:                                             $8,502.46

Outstanding Debtors:                         $2,537.39

Other accounts due in are Road Safety Campaign advertising/signage.

   Accepted:  Lisa/Pete

SUBCOMMITTEE REPORTS:

Media and Promotion:

1.       Lizzy will be able to have the newsletter completed by the end of the month. 

2.       Mike and Lizzy will work on the cycle theme flags for lamp posts.  Rotary may be able to help with funding.

3.       Bikewise community group meeting went well with some good ideas for projects.  Lizzy completed an application for funding for $1,000 labelled ‘alternative cycle routes to town’ which will include promotion of school routes and the new gully systems.

4.       A good article is in the latest Wilderness Magazine.  We think they must have got the information for it off the website. 

Website/Membership:

1.       Cycle Club now has a link/subheading on website.  Their website looks good too and has our link on it

2.       Thomas said he is working on changing our email address again because of spam problems.

Submissions:

1.       We will appear at the next Council workshop to voice our speed limit submission.

Funding/Projects:

1         Murray Fleming will be invoiced for $1,000 for our work at the Rotorua moonride race.  Pete has arranged to give $20 per car for petrol for the guys that helped out on behalf of Bike Taupo.

2         We will be invoicing Council in June/July for the funding due per agreement in sum of $11,000.  GST will also be added to this amount.

3          

Maintenance:

1.       John continues his Rotary Ride maintenance and is going to commence work on changing the one-way downhill near Hot Water Bridge - it’s a little to fast.

2.       There’s around about $78 left in maintenance account.  Need to think about sourcing funding for next year. With the increasing track system we envisage we’ll need around $5,000 to maintain our tracks next year. 

3.       The Contact Energy sponsorship proposal fell through.  Pete will talk to Richard about putting a proposal/presentation to Tenon.