PRESENT: Pete Masters; Lisa Rowland; John Taylor; Richard Balm; Lizzy Gaston Thomas Schwarz; Christine Hutchinson.

APOLOGIES: Jonty Garlick; Mike Langley

CONFIRMATION OF PREVIOUS MINUTES:  Committee agreed that minutes of 9 January 2006 were a true and correct record.  Accepted by Lizzy/John

MATTERS ARISING:

1.       1000^th member - Thomas not heard from him so we will not proceed with this.

2.       Approach to BMX and Cycle Club Roddy of the BMX Club is keen to be a link on our website.  Still trying to get through to Cycle Club.

3.       Sponsorship record - ongoing (Lisa)

4.       Wairakei Sponsor - Contact are interested in being major sponsor.  Barry Shepherd is working on an agreement to commence 30 June (to tie in with financial year)  Looking at $20,000 per annum commitment .

5.       Cycle Toolbox workshop  - have looked into our attendance.  Can have 5 - 6 people attend.  1:30pm to 5pm end of April.  Richard to forward to Lisa the details for finalising.

INCOMING/OUTGOING CORRESPONDENCE:

Incoming:

Accepted by Jonty/Richard

TREASURERS REPORT:. 

OO Account balance (main) is currently $26,061.50

O1 Account balance (W2K) is currently $1,285.00

Receipts:                                              $11,861.45

Payments:                                             $4,242.73

Outstanding Debtors:                         $902.25

Dec/Jan return in progress: Approx $75.00 to pay

John wanted to know if there is still money from Rotary for gullies to come.  Answer is yes $20,000.

John advised that donations received are not so GST friendly eg. We pay GST on Mountain Bike Club funds received from races and We charge GST for money we get from Event Promotions for Day Night Thriller.

Regarding Pete McFarlane’s work we invoice him and he invoices Lake Hire for digger hire.     Accepted:  Lisa/Richard

SUBCOMMITTEE REPORTS:

Media and Promotion:

1.       Lizzy has ordered more SafeTShells and will be given away at Ironkids and Bike to Work Day in February.  It was discussed what we could do with these in the future and we could look at selling them to Cycle Shops for onselling as we do with maps.

2.       Discussion was had about creating and hanging  ‘cycle’ theme flags for the Lake Terrace lamp posts to promote cycling.  Brent Aitken is the man to talk to re this.

3.       Bike to Work day - volunteers for helping out on the day:  Lisa; Jonty; Richard; Thomas; John and Pete if he is not working early.

Website/Membership:

1.       Up to 1065 members - Mountain Bike Race series has helped this. 

2.       Continuing to get good feedback from members.

Submissions:

1.       DoC’s Kaimanawa Plan.  They are still debating the Omaru/Te Aringi Tracks being opened to mountain bikes - but they seem receptive.  They have said nothing to clearing and allowing bikes on the Tauranga Taupo waterfall track and will be the first  track in a National Park to allow mountain bike use.  The Pillars of Hercules track is in the new plan.

2.       The Recreation Strategy goes to full council next week and will open for submissions.

Funding/Projects:

1              1.5 metre campaign - progressing another round of ads going out two weeks before Ironman and again two weeks before 100K Flyer.

2             Signs to come down after 100K Flyer

Maintenance:

1.       Pete McFarlane is doing most of the maintenance and has been largely spraying.  New growth has been rapid.  The large rainfalls have not affected the tracks too badly.  Only a few slips on the Rotary Ride..

Wairakei Forest Mountain Bike System

1.       Last Mountain Bike club Thursday night race attracted 122 riders (biggest numbers so far) and 6 black lab dogs!.  It was a great night with a wider range of people.

2.       Maintenance has been increased.

3.       The subcommittee is currently development an Autumn plan for the Hansel and Gretal area and the Young Pines.

4.       Had a minor glitch with the horse treks going into our zone. 

W2K Track

1.       Ongoing but making progress. Chaz Hutton has contacted Dean Stebbing re the cultural survey.  Perry Fletcher will be the archaeologist and a lady from Mokai will sign the Heads of Agreement.

2.       Looking at starting the track early Spring.

Gully Tracks

1.       Had a hold up in Harvey Street gully with a boarding property owner complaining about stormwater problems further up and track disturbing banks causing slippage.   We have now met with Cheal Consultants who will prepare a report supporting our proposed work will not affect the land.

2.       Rainbow Point culvert and Waipahihi gully - Cheal are also preparing a report with options for opening culvert and diverting stormwater.

3.       Rotary have invited us to speak at their 6 March Meeting - Thomas will put together more photos for it. 

GENERAL BUSINESS:

1.       Christine advised that the next funding round for Road Safety is in April if we want to reapply for next season. 

2.       Its was decided we would write to the CEO of Council requesting progress with the widening of Poihipi Road and the green paint at intersections and cycle symbols, all of which were budgeted for in the last cycle strategy document.  Lisa to do.

3.       Discussion on taking The 1.5 campaign to a national level.  Christine supported the idea and mentioned the possibility of a display at the Road Safety conference in August .  Lisa will contact Gerry Dance for the avenue to getting it to national level.    We also talked about nominating the campaign for the Road Safety Innovation and Achievement Awards 05.

Meeting closed 8:56pm

NEXT MEETING:

•          Monday 6 April 2006

1/20 Totara Street, Taupo (or such other venue as advised)