PRESENT: Pete Masters; Jonty Garlick; Lisa Rowland; John Taylor; Richard Balm; Mike Langley; Lizzy Gaston

APOLOGIES: Thomas Schwarz

CONFIRMATION OF PREVIOUS MINUTES:  Committee agreed that minutes of 12 October 2005 were a true and correct record.  Accepted by Jonty/Lisa

MATTERS ARISING:

1.       1000^th member - ongoing (Thomas to report)

2.       Approach to BMX and Cycle Club re website- ongoing - Mike will also talk to the Cycle Club.

3.       Sponsorship record - ongoing

4.       Council notification - interested parties  - committee received email from Gerry confirming this.

5.       DOCs recreational facilities review. Lisa followed DoC up who have advised it will be out in the next few days due to delays.

6.       MOW re. MOU - W2K  -  Ongoing - Richard working on it.  MOW committee’s budget will be handled by Mike and reported at main committee meetings.

ELECTION OF BIKE TAUPO OFFICERS FOR 2005-2006

•          Treasurer:  John Taylor (self-nomination) seconded by Pete Masters

•          Secretary:  Lisa Rowland  - nominated by Pete Masters seconded by Richard Balm.

Both nominations were accepted by nominees.

Signatories for cheque account remain the same:  John Taylor; Jonty Garlick; Pete Masters.

It was further agreed by committee that Mike Langley would be Treasurer for the W2K project as it was a separate account.

Subcommittee Titles:

Media/Promotion: Jonty and Lizzy

Website/Membership: Thomas

Submissions:  Everyone

Funding/Projects: Everyone

Maintenance: Pete and John

Wairakei Forest Park:  Richard

Town Gullies:  Lisa

W2K - Pete

INCOMING/OUTGOING CORRESPONDENCE:

Incoming:

1.       12 October 2005 - TDC re East Taupo Arterial intersection update.

2.       20 October 2005 - Fine Fettle with a donation for $25

3.       25 October 2005 from TDC re gullies

4.       2 November 2005 Tpo Mountain Bike Club - with cheque for $202.50 - race percentage and event fees.

5.       3 November 2005 - Memorandum of Understanding document between Bike Taupo and Taupo District Council re tracks through TDC lands.

1.       8 November 2005 - Kennett Brothers 6^th Edition mountain bike ride book with personalised message.

Outgoing

1.       October - email out to all members notifying them of Special and Annual General Meetings.

2.       1 November 2005 - letter to Strettons - thank you for reviewing accounts etc

3.       8 November 2005 - letter to CAN returning certificate for signing

Accepted by John/Jonty

TREASURERS REPORT:. 

OO Account balance (main) is currently $29,831.69

O1 Account balance (W2K) is currently $1,285.00

Cheques in:

•          Taupo Moana Rotary Club $20,000.00

•          Tpo Mountain Bike Club     $202.50

•          Fine Fettle                             $25.00

Purchases:  Quad Bike $6,300.00 from Huka Honda

Accounts for Approval:

•          Quality Print:                         $413.00

•          Sign On                                 $337.50

•          P McFarlane                         $252.20

•          Go to Wo Marketing             $216.50

Accepted:  Richard/Pete

SUBCOMMITTEE REPORTS:

Media and Promotion:

1.       Safety Shell:  Thomas organised delivery of the 20 Safety Shells for backpacks from Go to Wo Marketing.  He obtained a quote from Taupo Screenprints for putting Bike Taupo on each pack.  $112 inclusive of set up for the whole 20.  The committee agreed to go ahead with screen-printing.  Lizzy will take over this project and will look at giving away a few at the Freewheeling Fun Day this month and Bikewise Week next year and the summer tris.  She will look at approaching schools with a view to them distributing among cycling children.

Website/Membership:

1.       Up to 1019 members. 

2.       Mountain Bike Club page is working well.

3.       Mike has offered to contact the Cycle Club regarding putting a link or their page on Bike Taupo.  He believes they are in the processing of setting up a website.

4.       Mike and Lizzy have been added to the committee group email address and have committee access around the website when they log on.

Submissions:

1.       Horse Strategy - John submitted on our behalf

2.       Draft Walking and Cycling Strategy - Richard and Thomas prepared an automatic submission and sent to all members for them to add their name etc and any additional comments.  All agreed that this is a great way to submit and we’ll look at doing the same for future submissions.

3.       Foreshore Management Plan is due in 5 December - Richard will put together a submission for Bike Taupo and for members to use.

Funding/Projects:

Gullies now has its own subtitle (see below)

Maintenance:

1.       Pete McFarlane is now predominantly doing maintenance works for Bike Taupo due to Craig’s own busy work schedule. 

2.       He’s scrub-barred Redwoods track and had the slashers through the Rotary Ride and started at Wairakei.  Tracks are looking good - normally in spring it’s overgrown.

3.       Pete will purchase a cycle trailer for tools - $320 from Corner Shop.

4.       The volunteers continue to be a great asset to Bike Taupo.  The decision of paying to do the ‘boring’ maintenance and having volunteers doing the cool stuff like track building is working well.