PRESENT: Pete Masters; Jonty Garlick; Lisa Rowland; Thomas Schwarz; John Taylor; Christine Hutchinson (1^st Ω hour)

APOLOGIES: Richard Balm Bruce Jefferies Gerry Dance

CONFIRMATION OF PREVIOUS MINUTES:  Committee agreed that minutes of 20 July 2005 were a true and correct record.  Accepted by Pete/John

MATTERS ARISING:

1.       1000 membership Corner Shop support - done Lisa working with Corner shop

2.       Map changes/quality - Pete has done this with only a few minor amendments needed to maps.

3.       Sponsorship record - ongoing

4.       Tour de Gullies - see subcommittee ‘projects’

5.       NZ Cycling Conference attendance -  investigate- ongoing (Richard)

INCOMING/OUTGOING CORRESPONDENCE:

Incoming:

1.       25 July 2005 - Tpo Mountain Bike Club - Race Fees

2.       25 July 2005 - Tpo Mountain Bike Club - maintenance fees

3.       August 2005 - Horse Treks - letter of thanks re works in forest.

Outgoing:

1.       July 2005 - Contract Service Report to TDC

2.       August 2005 - Application for CANZ Cycle Friendly Award Nomination.

The committee formally thanked Richard for his efforts in preparing the Contract Service Report to TDC. The report was very thorough and well done.

Accepted by John/Jonty

TREASURERS REPORT: Account Balance $7,825.37 as at 31 July 2005 (not including outstanding/new accounts and monies to be banked). Kinloch Track account $1,600.40.

Accounts for approval:

1.       Patuiwi Reserve $562.50

2.       Sign On Router Art - $658.30

3.       Lake Hire - $2,282.00

4.       OK Computer $523.12

Monies in :

1.       TDC - annual grant $11,000.00

2.       Mountain Bike Club $536.00 and $1,940.25 being race fees and percentage profits.

The committee broke down the $11,000 received from Council as to where it will be spent over the next year as follows:

•          $5,000 maintenance of tracks

•          $1,000 insurance

•          $500 tools

•          $1,000 overheads

•          $1,000 website

•          $1,000 Lease of land fees

•          $1,000 public maps

•          $500 signage

Accepted:  Lisa/Pete

SUBCOMMITTEE REPORTS:

Media and Promotion:

1.       Lisa to prepare a Spring Newsletter

2.       The area has had some good publicity in NZ Mountain Bike magazine re the Kawa Kawa Bay track.  Spokes magazine featured the track up to Oamaru Hut in the Kaimanawas.   Kennett Brothers are putting out a 6^th Edition mountain bike trails book and are expected in our area soon.  They have been told about Taupo’s big changes.

Website/Membership:

1.       Up to 995 members.

2.       Mountain Bike Club has a new set-up on the page with its own side menu for race results and events and other happenings.

TDC Cycle Strategy Team

1.       No news

Submissions:

1.       Tongariro Domain  - resubmit on 12 September 2005

Funding/Projects:

1.       Gully systems:  The committee completed a tour of all the main gullies in the eastern Taupo suburbs areas.  Good notes were taken on the work involved to clear these gullies for track systems particularly feeding down to the lake and main arterials like Lions Walk/Highways.  Rough measurements were taken which will give an idea of costs to make it happen.  It will be an opportunity for Bike Taupo to make an impact in town.  Next step is for a meeting with Jean-Paul Gaston and Chris Todd of TDC to discuss and obtain consent to do the work.  Lisa to arrange and advise committee.

2.       Advertising back-pack sleeve - Thomas will investigate a possible logo advertising option which is a sleeve that fits over back-packs with reflectors on it.  Opportunity to put our logo on it and purchase some.

3.       Allsport Distributors - Pete briefly discussed with Dan from Allsport (Pearl-izumi and Marmot) how we could help each other.  Yet to firm a date to meet to discuss properly.

 Maintenance:

1.       Rotary Ride continues to be titivated and now rides better than ever.  Some people are a little freaked out by the bluff section and they are looking at doing some planting of pungas to block the view (drop).

2.       The tracks are holding out well over the winter so far and this will be due to the maintenance and constant changing of tracks.

Wairakei Forest Mountain Bike System

1.       The second tunnel has gone in easily and took little effort.  Horse Treks have verbally and in writing acknowledged their thanks to the conflicts between horses and bikes we’ve done.

2.       The track between the two tunnels in the mountain bike area will be called ‘The Lake Hire Link Track’  as thanks to Lake Hire for the support and reduced rates on hireage of equipment.

3.       7 wise men will be doing a bike ride around the tracks shortly to plan for future maintenance.

4.       Some pumice needs putting onto the Redwoods Track.

Whakaipo Bay to Kinloch Track

1.       Ongoing.

GENERAL BUSINESS:

Christine Hutchinson - TDC Road Safety Liaison

1.       Christine attended the meeting.  She said the report we prepared for our last summer’s campaign was well done and is currently with the Regional Advisors for reviewing.  TDC has again received good allocation of funds for future project funding and we should therefore have no problems in receiving funding for our repeat of the campaign this summer.  

2.       She provided us with some good research to read through and extract useful information.  Christine will also continue to send through useful emails/info to Lisa. 

3.       We asked Christine whether she thought we could change how we delivered the campaign this year.  All agreed it went well last year with good awareness and change.  We may have a part of the funding budget that won’t be needed and she said we would be able to do an off-shoot to the main campaign.

4.       All agreed that the focus needs to be family targeted to get the whole family recreationally biking with a spin off to commute to work or school.

5.       We will have another brainstorm session shortly to discuss the upcoming campaign details.

6.       To finish Christine mentioned that she would like to start coming along to more future meetings.

Editorial on Mountain Biking for Scott Lee

1.       Scott Lee forwarded an email requesting bullet info re the mountain bike trails for the visitor guide.  Lisa will liaise with him as to the details he requires.

AGM

1.       This comes up in October.

2.       Lisa to contact Alan Vane regarding the wording changes in the constitution as follows:  Bike Taupo’s ability to run events (requirement of Wairakei Forest concession) and a change to the balance date (to give our accountants more time to prepare books)

3.       Jonty to get all accounts etc to Jo at Strettons for reviewing the books.

Meeting closed 8:55pm

NEXT MEETINGS:

•          Wednesday 12 October 2005

•          AGM - Wednesday 26 October 2005 (tentative)

OK Computer Board Room, The White House, Paora Hape Street  (or such other venue as advised)