PRESENT: Pete Masters; Jonty Garlick; Richard Balm, Bruce Jefferies; Gerry Dance; Lisa Rowland; John Taylor; Thomas Schwarz and Else Tutert from 7:30pm.

APOLOGIES: nil

CONFIRMATION OF PREVIOUS MINUTES:  Committee agreed that minutes of 12 January 2005 were a true and correct record.  Accepted by Gerry/John

MATTERS ARISING:

1.       Constitution on Website  done 

2.       Cycle club - website  - Thomas has approached them a few times by email. The club has not responded yet, so we will leave it. 

3.       Tongariro Domain submission  - done 

4.       Crown Land invoice dispute - Pete advised we will pay this account of $607 but not until we have the signed document in our hands.  We have a grant from TDC of $1000 to cover lease monies. 

5.       Redwoods Track opening - Had a successful opening with lots of cover in the media and around 40 people turned out on the day. 

6.       Bike to Work day   - successful - report in TDC cycle strategy subcommittee section. 

7.       Road Safety Campaign  - report below 

INCOMING/OUTGOING CORRESPONDENCE:

Incoming:

1.       28 January - Destination Lake Taupo - Lake Taupo Walkway Project

2.       10 February - Transit - State Highway 1 Culverts

3.       11 February - Destination lake Taupo  - Lake Taupo Walkway Project

4.       February - Ministry of Transport - Release of ‘Getting there - on foot, by cycle’.

Outgoing:

1.       25 January - Opus - State Highway One - Control Gates Bridge

2.       28 January - Transit  - State Highway One culverts

3.       10 February - submission - Tongariro North Domain

Accepted by Jonty/Thomas

TREASURERS REPORT: Account Balance $16,163.50 (not including outstanding/new accounts and monies to be banked).

Cheques for Depositing:

•          $200 Coffee Plus

•          $75.00 Rifle Range Road Service centre

•          $150 Taupo District Council

Accounts for approval:

1.       OK Computer - $849.84

2.       Quality Print - $1,470.15

3.       TDC  -$530.00

Outstanding accounts - Crown $607.50 and Router Art two accounts $573.75 and $1438.00.  Pete said these Router Art accounts are little over budget and so he’ll  see Router Art to check on the account’s breakdown.

Jonty advised a new account has been opened for the Whakaipo Bay to Kinloch track - with Keith Crate’s fundraising monies deposited $1,268.00.

Accepted:  Gerry/Pete

SUBCOMMITTEE REPORTS:

Media and Promotion:

1.       Lisa is to put together a newsletter. 

2.       We have had lots of letters to the editor all of which are great publicity and proof of the growth of cyclists and impact of the road safety campaign. 

3.       Newspaper media releases have covered the Redwoods Track opening. 

4.       Bruce will prepare a letter to the editor on behalf of Bike Taupo in response in support of walkway becoming cycleway as well. 

5.       Gerry will send out a copy of the report on the walkway issue. 

6.       Bike Taupo was promoted at the Ironkids Triathlon by Bruce, Pete and Jonty doing bike checks in the transition area.  We will do it again next year as it’s a fun thing to do and great to support the kids. 

Website/Membership:

1.       Registration - the address and town sections to be put on. 

2.       The new committee email address is to be committee7  at  ... because the old one now attracts junk mail.  Thomas reminded everyone that we must never use the committee email address in forum or general websites. 

3.       Will look at including a sponsorship page on the website to advertise logos/links of sponsors. 

TDC Cycle Strategy Team

1.       Bike to Work Day went well even though numbers were down on last year. 

2.       Poihipi Road widening was queried by the committee.  Gerry thought it was allowed for in next year’s budget.   This year’s budget covered widening of Broadlands Road from Centennial Drive to View Road.

3.       A subsidy has been applied for Education/Awareness of cycle issues through the Land Transport Authority.

Submissions:

1.       Tongariro Domain Structure Plan has been put out to public.  Lisa has prepared and sent in a submission for provision of a recreational path linking control gates to boat harbour and around to the Great Lake Walkway.  Also for a cycle/walkway over the Waikato River from Nukuhau to Tongariro domain.   

Funding:

1.       A scrub-bar will be purchased after 20 March and funding has been secured to cover it. 

Road Safety Campaign:

1.       Next round of advertising has started.  To feature, two weeks before Ironman and two weeks before the 100K Flyer. 

2.       Core Flute signs have been made and are currently with TDC, TEC, Main Street Pharmacy, Laser Electrical, Corner Shop, All Sport Distributors, and Mobil Junction - Lake Terrace.  Three to go and these could be placed in Creative Café, Shell Taupo and BP Energy Centrepoint. 

3.       Next years campaign has been applied for with Road Safety Division at TDC.  Will be a repeat of this year.  New bus stickers to be done and we will think about a new colour for them. 

Maintenance:

1.       Craig has eight days (eight weeks) left.

2.       A new sign is being installed at the top of the new downhill on Rotary Ride which will make it clearer which direction to head in.

3.       2 chainsaws have been donated by Pete Manning of Cash Converters and Lake Hire.  Lake Hire even put a new chain on it.

4.       Need to arrange insurance to cover new gear.  Pete is reviewing insurance and will look into this also.

.

Wairakei Forest Park 

1.       Up to 94 people have been attending the Mountain Bike Club Thursday night races. 

2.       The subcommittee is looking at ways of encouraging more people to turn up to working b’s.  Ideas being tossed around include a voucher system where a draw is done for a voucher at a restaurant etc or receiving a voucher which upon coming to a working b which excludes you from paying for a mountain bike race series.  Riders also need to be encouraged to have a go at a little maintenance as they are riding and on days other than working b days. 

3.       Looking into ‘no entry’ signs to discourage riders going the wrong way around some of the one way tracks. 

Acacia Bay to Kinloch Track

1.       24 March - the person funding track will be identified. 

2.       1 June - commitment to funding confirmed. 

3.       The MOW subcommittee has decided upon a strategy for the project. 

4.       Digger will be purchased for selling at the end of the project - more cost effective than hiring a digger. 

5.       Track will commence construction once confirmation received in June. 

GENERAL BUSINESS:

Else Tutert - Cycle Strategy Document

1.       Else Tutert joined the meeting to discuss the review of the Council’s cycle strategy document.  Walking will be added so it will become a Cycle and Walking strategy document.  Format will be the same as the current cycling one.  It will also be a district wide document. 

2.       Workshops with Else have already been held in Mangakino and Turangi with good feedback received. 

3.       Next meeting is in Taupo and Else would like Bike Taupo and its members involved in the workshop so that new ideas for recommendations are not missed.   There are probably not too many changes needed for the cycle side of the strategy. 

4.       The committee agreed that it should be taken to a wider group outside the  committee.  

5.       DOC has produced a really nice new map of walking tracks which will include some cycle routes as well for the area. 

6.       Else will email to Lisa workshop details for website and newsletter to members. 

Other General Business:

7.        TDC are having a workshop on the ETA at 1pm on Monday 14 March. A few committee members will attend. 

8.        DOC’s Paddy Gordon is leaving and his farewell is on 1 April at 3pm.   

9.        Bikewise Jam is coming up and Bike Taupo will help out doing an obstacle course for the kids (similar to the one done at Freewheeling Fun Day).  Len Malcolm will be requesting volunteers for marshalling. 

10.    Extension of track has been granted by DOC to link Huka Falls car park going south along river bank true left to the south entry point of the new Redwoods Track. 

11.    Progress  is inching along with creating an off road link back to town along the Left banks of Waikato. 

Meeting closed 9:15pm.

NEXT MEETING: Wednesday 20 April 2005 7pm OK Computer Board Room, The White House, Paora Hape Street  (or such other venue as advised)

COMMITTEE JOBS

NAME

Router Art account - check

Pete

Prepare Newsletter

Lisa

Letter to Editor - response to GL walkway

Bruce

Sponsorship page on website

Thomas

Review of Insurance - including tools

Pete

Constitution change - liaison with Alan Vane

Pete

Cycle strategy workshop notification - liaising with Else Tutert

Lisa