1. PRESENT: Pete Masters; Lisa Rowland; Gerry Dance; Richard Balm, Jonty Garlick; Thomas Schwarz; John Taylor; Christine Hutchinson (from 7:30pm)

2. APOLOGIES: NIL

3. ELECTION OF OFFICERS:

• Treasurer- Jonty Garlick was nominated by Pete Masters and seconded by Richard Balm - all were in favour and the nomination was accepted by nominee.

• Secretary- Lisa Rowland was nominated by Gerry Dance and seconded by Jonty Garlick - all were in favour and the nomination was accepted by nominee.

4. CONFIRMATION OF LAST MINUTES: Committee agreed that the minutes of 6 October 2004 were a true and accurate record. Accepted by committee (Gerry/Richard).

5. MATTERS ARISING:

(some of which is covered in Subcommittee Reports)

• Track Counters: The DOC builder has been on sick leave.

• Press Releases for National newspapers: Holding off for now.

• Website maintenance: Kerry Stephens was approached and has accepted the role to update. Thomas confirmed that the running costs for the site was $500 per annum and that leaves $500 for Kerry’s hours. (continued in subcommittee report).

• Letter to TARTS - Pete will complete - will talk to Trevor Watts.

• Service Agreement track maintenance: invoice prepared and sent to Council.

• CAN Cycle Friendly Awards: application sent - unfortunately were not successful.

• Funding Information Package: Lisa and Richard to do. 

6. INCOMING/OUTGOING CORRESPONDENCE

• 14 October - (in) Deed of Settlement
• 18 October - (in) Ministry of Transport - Walking Cycling Strategy - acknowledging submission.
• 19 October - (in) Mark Burton - invite to meet re settlement of Wairakei Park
• 19 October - (in) Westpac Bank - Bank Audit Certificate
• 19 October - (in) Aon Risk Services NZ - Alteration to Public Liability Insurance
• 1 November - (in) DOC Kaimanawa Forest Park Management Plan Review
• 17 November - (in)TDC re 2005/06 Land Transport Programme
• 18 November - (in) Ministry of Tourism - permit maps.
• 24 November - (in)TDC Service Agreement - original copy
• 14 October 2004 - (out) Event Promotions enclosing invoice
• 14 October 2004 - (out) Westpac Bank requesting Bank Audit Certificate
• 18 October 2004 - (out) TDC enclosing invoice for Grant due

Accepted : Gerry/Jonty

7• TREASURER’S REPORT (given by Lisa) -

Files handed over to Jonty as new treasurer

Treasurer’s Report moved and accepted: Pete/Jonty - all in favour

8. SUBCOMMITTEE REPORTS:

Media and Promotion::

• Jonty put in two positive letters to editor re the 1.5m road signs.

• Redwoods is opening soon and a big media push will happen then. May look at some of the local politicians opening the track.

• Taupo Times has a new ‘outdoor reporter’ - Paula Kalsener.

Website/Membership:

• The updated system went through today. Now the task of transferring old site to new site - Lisa will help. Idea is to get the most recent info on and then perhaps split the old stuff among committee to update. Thomas said it’s easy to do just time consuming.

• Thomas will ring Kerry once ready for her part to commence.Submissions / Funding:

• Neville has now left the committee which leaves an opening for a submissions person. Lisa has agreed to take on the role.

• Land Transport programme has been received and Lisa is to read over to see what Bike Taupo’s involvement might be.

• Other future submissions include: Community Outcomes (Jan/Feb - make comment); next year’s annual plan will show its head in April 05; Environment Wakato are looking at a regional walking/transport plan.

• Gerry will keep his eyes open for TDC submission processes which are in Bike Taupo’s interests.

Road Safety Campaign

• Lisa reported that all signs were now on roadsides and these have caused lots of publicity both positive and negative via email, letters to the editor, word of mouth and damage to signs (which have been rectified).

• Word is that cars are starting to give cyclists as little more room and are more watchful for cyclists.

•  

Cyclists are becoming more aware of visibility issues and are wearing ‘hi-vis’ clothing.

• The committee decided that the current set of ads with words ‘this cyclists could be ’ is too many words. For the January set of ads (also four weeks) we will have just one liners ie one ‘person’ for each week.

• Christine is impressed with the signs and their impact. She also mentioned that Andy Campbell (community constable) is upgrading the Crown Road off-road simulation of a road circuit used to teach children the road-code and how to bike safely. She offered her assistance to Lisa when preparing the evaluations

• Now need to put our thinking caps on re second phase of campaign being core-flute signs focusing on ‘how long/big is 1.5 m’. Committee will think of wording to be confirmed at next meeting. Some ideas for placement of these signs were:

• Service stations

• Repco

• Truckstop

• Vehicle Testing Station

• Taupo Holden or other car dealers

• McDonalds

• Huka Café

There will be 10 signs made up. Lisa to continue on this project - to approach retailers for advertising signs.

TDC Cycle Strategy Team:

• DOC and TDC are looking at putting together a new brochure incorporating both cycling and walking in the district.

• Freewheeling Fun Day went well with good weather and many participants of all ages. A letter of thanks will be sent to Bike Taupo for their assistance on the day.

• Shared use of lakefront is being progressed slowly. . Pete stressed once again that we need to get the chicanes back in immediately.

• Culverts on State Highway One (Wairakei) is progressing with onsite meetings with Allan Birket and Ken Bunny. Legal opinion was sought re the health and safety aspects/problems of project and none are foreseen.

Wairakei Forest Park:  

• Still awaiting Concession Agreement for signature. Expected any day now.

• Taupo Mountain Bike Club has given Bike Taupo $4,000 towards building new tracks in Wairakei Forest Park.

• Craig and his PD workers are going well. PD is great at doing specific projects.

• Mountain Bike Club is running a pre-Christmas race series is being run on Thursdays.

• Development Plan should be completed in the next few weeks.

• Len Malcolm of Mtn Bike Club is happy with Bike Taupo’s involvement and sees it as a new step forward.

• The horse trek issues are dying.

• To increase the working B attendance they are looking giving away spot prizes as incentives.

• Maps are selling well and the profits go back into maintenance of and new tracks.

Acacia Bay to Kinloch Track

• Looks like we may have funding. Cannot confirm until December.

John Taylor is to be added to the ‘track crew’ communication lists.

Subcommittee representatives are:

Media and Promotion: Jonty Garlick

Website/Membership: Thomas Schwarz and Lisa Rowland

Submissions: Lisa Rowland and Gerry Dance

Funding: Richard Balm

TDC Cycle Strategy Gerry Dance

Wairakei Forest Park: Richard Balm

Maintenance: Richard Balm, John Taylor, Pete Masters 

Acacia Bay/Kinloch track Pete Masters, Richard Balm

5. GENERAL BUSINESS -

• Control Gates Bridge on/off ramps: Big problem with design. Gerry to contact Paul Henderson of Opus.

• Rotary Ride - Huka Hill: looking at realigning downhill as it’s too dangerous and difficult for your average cyclist.

• Christmas Get-together: This will be on 12 December and will include an off-road ride and drinks at a pub. Lisa to prepare email to be sent with full details.

9. NEXT MEETING:

Wednesday 12 January 2005 - 7pm - Creative Café (or such other venue as advised)