479922
October 2003
| Minutes of Meeting Cycle Advocacy Group - Monday 20th October, 2003 | ||
|
MINUTES OF MEETING At 25 Kereru Street, Taupo 7:00PM
1. PRESENT: Gerry Dance; Thomas Schwarz; Pete Masters; Neville Peach; Lisa Rowland; Else Tutert; Richard Balm 2. APOLOGIES: Jonty Garlick 3. CONFIRMATION OF LAST MINUTES: Committee agreed that the minutes of 11 September 2003 were a true and accurate record. Accepted by committee (Gerry/Neville) 4. MATTERS ARISING: • Invoice for incorporated society registration fee of $100.00 still not received to date. • Post Box - unanimous decision to hire post box for Bike Taupo alone. This was done. Box No is 1850. Lisa and Else to hold a key each although Lisa to collect mail. • Jonty is now under control with media releases regarding the Rotary Ride. 5. INCOMING/OUTGOING CORRESPONDENCE • 22/9/03 Letter in from TDC regarding receipt of Community Awards Application • 22/9/03 Letter in from Deeper Design enclosing quote for website maintenance (Given to Richard for funding application) • 2/10/03 Letter in from TDC detailing Community Awards Evening • Minutes of Meeting (Bike Taupo/Horse Treks/Mountain Bike Club/Crown Forestry) received from Bill Wheeler • 16/10/03 Email received from Graeme Simpson Secretary of Rotorua MTB Club supporting Bike Taupo’s efforts and mentioning we will be called upon for support at the World MTB Champs in 2006. • 24/9/03 Application for Funding to South Auckland Charitable Trust sent out • 28/9/03 Letter out to Nick Gurr Opus re Culverts under State Highway One • 28/9/03 Letter out to DOC re Rotary Ride • 6/10/03 Thank you letters to Sponsors (Rotary Ride) sent out • Letter out to Dave Lumley DOC re clarification of off-road tracks around Taupo • Letter out to TDC as submission regarding support of tracks through Gully systems around Taupo Accepted : Neville/Else 6. TREASURER’S REPORT • Accounts are currently with Jo Taylor of Stretton & Co for auditing in time for AGM next week. • Summary has been completed of the Rotary Ride accounts. Bike Taupo will have approximately $10 left! The summary will be sent out to Rotary Club in due course. • $500 should be earmarked for paying Putuiwi Trust’s agreement fee due in February. Else will diary to pay in January and send off post-dated. • Gerry confirmed Bike Taupo received $500 for winning the Sport and Recreation category in the District Community Awards. Treasurer’s Report Accepted: Gerry/Lisa 7. SUBCOMMITTEE REPORTS: Media and Promotion: • Postcard - Post Card is completed with the new post box noted thereon. Bike Taupo received full sponsorship in order to print 10,000 (sponsorship from Murray Fleming, Cycle World and Corner Shop) plus free business card size cards. • Membership Promotion - Thomas had an idea as an incentive to join Bike Taupo we attach to post card going in races results something that mentions ‘join Bike Taupo before 30 December 2003 and be in the draw to win a ’. All thought it a great idea. Lisa will look at approaching somebody to sponsor a prize. • Day Night Thriller - promotion at Day Night Thriller was a huge success - especially walking around with clipboards seeking membership. We now have a membership of 700, thanks to the clipboard team! • Display Board - Thomas said we should think about a display board that can be set up easily and quickly at events. Richard will investigate costs. • Survey - A survey will be put together for all Bike Taupo members to complete (voluntarily) in January to get an idea on what people think of commuting to work and perhaps why they do not etc. As an incentive to complete survey we can have a lucky draw if completed within 30 days. Website: • Thomas said we need more content and reiterated that the committee can post things on the website with their own access code. • Gerry and Lisa said there would be items ready to go in from the Cycle Strategy Team- ie. Pedal Talk column; Free Wheeling Fun Day; the paper presented at the NZ Cycling Conference; the new Cycling in Taupo brochure. • Some photos of the Rotary Ride under construction will also be posted. • Richard now has all the quotes required to apply for funding to cover the website maintenance. |
Huka Falls/Spa Park Track - Rotary Ride• It’s now completed! • Just some maintenance to do on Landcorp land and perhaps another bridge could go in. • A slip on the track needs re-doing. • Murray Fleming is to repair at his costs some parts of the track used in the Day Night Thriller event. • There is now a new sign at the Huka Falls end of track featuring a cycle. • DOC will be putting in a sign at Huka Falls end with similar wording and style to the Council ones going in at Spa Park end. • Gerry is having 4 signs done leading people to the track. It was agreed one was needed at the concrete ford bridge because of possible confusion on which way to go. • The bridges may need an extra railing at the bottom for safety reasons • Pete is currently looking into signs for on the track (similar style to the Mountain Bike Club ones) to name certain bridges and perhaps milestones. • Huka Lodge Hill needs changing eventually. Submissions / Funding: • It was agreed that Bike Taupo must be neutral on all commercial ventures • All submissions should come to the committee to be approved. • Thanks to Neville for his work on the Reids Farm Submission • A letter will be done to Roger Stokes of TDC requesting cycle lanes in new subdivisions or new developments. TDC Cycle Strategy Team: • Cycle Strategy Team attended and presented a paper at the NZ Cycling Conference on 10 and 11 October. Bike Taupo was promoted at the conference. A video of cycling in Nelson was brought back for the committee to view. It was a good conference with valuable information learned from other communities/cities and ideas shared. • Looks as though the budget for 2003/04 will be around $18K for infrastructure and $15K for education. Road widening for Poihipi and Broadland Roads and the ETA were put forward as separate projects. Also possibility of Transfund giving some funding. Starting to treat cycle path changes as more ‘recreation paths’ therefore it applies to all users. • 2nd edition of the Pedal Talk column goes in Tuesday’s Taupo Times. It will also be forwarded to Thomas for inserted on the website. • Hopefully a student will be employed next month for bike counts - particularly commuting cyclists. At the cycling conference it was noted that there is a decline of commuting cyclists showing in Council statistics. Taupo only has 1.4% commuting. • Else is looking into gathering a team for completing a walking strategy next year. 8. FUNDING • $15,000 funding from South Auckland Charitable Trust was applied for the extension of an off-road track between Huka Falls and Reids Farm. 9. GENERAL BUSINESS • Wairakei Mountain Bike Trails Looks as though Bike Taupo will take over the concession for tracks through Wairakei Forest. It must be noted however that the Group would never ‘run’ the tracks but can set the rules for use etc. Len and Pete are still hesitant. If this concession ownership goes ahead Bike Taupo will set up a subcommittee to take care of it and perhaps one person from the Bike Taupo Committee would be on that subcommittee to report back to main committee. Horse Treks meeting went well. Chas Hutton is currently writing a concession document. Bill Wheeler seems happy Bike Taupo will take on the concession rights. Chas Hutton is also looking into Public Liability insurance. • AGM - 29 November 2003 - Public Notice has gone in last Thursday’s Taupo Times. AGM to be mentioned on an email-out. Lisa is to email an agenda to Thomas for sending out. We will nominate at the start of the meeting what general business there is to be. Pete has completed a Chairperson’s report. Else will complete a Treasurers report, which will also include the audited accounts. 9. NEXT MEETING: To be advised 8. CLOSE OF MEETING: 9:10pm |
|
Posted: Mon 20 Oct 2003
