Minutes of Meeting Cycle Advocacy Group - Wednesday 31st March, 2004

At Creative Café, Taupo  -  7:00PM

1. PRESENT:            Pete Masters; Neville Peach; Lisa Rowland; Gerry Dance; Thomas Schwarz; Richard Balm Jonty Garlick

2. APOLOGIES:          Bruce Jefferies

3.         CONFIRMATION OF LAST MINUTES: Committee agreed that the minutes of 18 February 2004 were a true and accurate record. Accepted by committee (Jonty/Gerry)

4.         MATTERS ARISING:

(some of which is covered in Subcommittee Reports)

•         Event Signs:  Still progressing with Neville and Richard.

•         Constitution Changes: Peter is liaising with Alan Vane and will have the changes to the wording by the next meeting.

•         Photo Gallery/Volunteer section:  Thomas will be reported on below under Website.

•         Southern Trust:  Will be reported on below in Funding.

•         Funding for tools/display stand:  Richard will report on this in subcommittee reports.

•         Rotary Club - Jeff has yet to get back to Gerry and Pete - update ready for next meeting.

•         TDC Annual Plan:  Coming up in April / May.

•         Cycle Shirts: -  will be covered in General Business.

•         Road Safety Campaign - TDC - Gerry will invite Mal Kernot (Road Safety Officer) to our next meeting to talk about the proposal.  TDC road safety dept is a good source of funding and may be valuable to Bike Taupo).

5.         INCOMING/OUTGOING CORRESPONDENCE

•         18-2-04 letter from TDC confirmation of deliberation dates for Tpo Urban Structure plan.

•         4-3-04 letter from Aon Insurance - policy summary and invoice

•         8-3-04 letter from Southern Trust rejecting application for funding

•         12-3-04 letter from DOC confirmation of receipt of submission - Towards a Better Network of Visitor Facilities.

•         14 membership postcards received.

•         Application for funding Community Sports G rant

                                                   Accepted : Richard/Jonty

6.         TREASURER’S REPORT

•         Current bank balance $6,135.42 no expenditure/income received since last meeting.

•         Accounts for approval:  Neville moved and Lisa seconded that the Aon Insurance account be paid in sum of $365.00.

•         All future accounts can be approved either by email or at next meeting.

Treasurer’s Report accepted:  Richard/Lisa

7.         SUBCOMMITTEE REPORTS:

Media and Promotion::

•         Jonty to prepare the next newsletter - lots of items to consider including:  walking strategy; website changes; Pedal Talk; Bike to Work Day; Trust Power Community District Awards; winter bike maintenance reminder; upcoming events.

•         Richard and Jonty will work on an article/news release regarding the Wairakei Forest Park.

•         100K Flyer - a couple of piles of postcards to be placed at the prizegiving for people to take if they want it.  Banner to be hung.  Thomas has these items.

•         Copies of the Bike Taupo Newsletter to be placed in bike shops.

Website/Membership:

•         Membership numbers are up - people appear to be going on line to register - perhaps as a result of Bike Taupo being so well known now. .

•         Thomas is to arrange for OK Computer to send an invoice to Bike Taupo for hosting.

•         The hit link regarding web stats will be forwarded to the committee

•         A special meeting will be held on 21 April at OK Computer - 5:30pm for website training . regarding new mailing list subscriptions.

Huka Falls Extension Track

•         Track from Huka Falls to Helistar - the digger has been through but the ends are not finished.  Just needs handcutting now.  Helistar has donated $300 towards project and will be promoted in Cycle Strategy’s Pedal Talk and the newsletter. The old walking track will be dug over and replanted by DOC.

•         Eastern bypass (Rotary Ride to Aratiatia track) is just rideable, with some handcutting required at the Aratiatia end.  More work is needed around the ‘wet patch’ and this needs thinking through a little more.

•         The two hills needing maintenance on the Aratiatia Track will be finished by Easter. 

•         Signage is now needed.

Submissions / Funding:

•         Gerry and Neville to sort out our advocating in the new Walking Strategy to be put together by Council.  Need to advocate that Bike Taupo believes walking and cycling can co-exist.

•         Richard is in the process of sending out applications as discussed at February meeting.  He believes its possible to send out an application a week!

•         Funding is required for machinery to dispense weed spray for track maintenance (two dispensers required).  The committee agreed that Bike Taupo would pay for one and one could possibly be borrowed.  There are sufficient funds for this piece of machinery to be purchased now and would be reimbursed once funding is received for tools.

TDC Cycle Strategy Team:

•         Staffing - Lisa has resigned from the Team.  They have yet to replace her.  Kate Barker  has joined the team as the strategy policy adviser and to look at the community outcome process.  She will also look at other council documents and their association/link with the cycle strategy document.