At Creative Café, Taupo 7:00PM

1. PRESENT: Pete Masters; Lisa Rowland;Gerry Dance; Richard Balm, Jonty Garlick; Thomas Schwarz; and Christine Hutchison from 7:30pm.

2. APOLOGIES: Neville Peach; Bruce Jefferies

3.CONFIRMATION OF LAST MINUTES: Committee agreed that the minutes of 14 June 2004 were a true and accurate record. Accepted by committee (Jonty/Richard).

4.MATTERS ARISING:

(some of which is covered in Subcommittee Reports)

•Event Signs: Still progressing with Neville and Richard.

• ControlGates Bridge Support: Letter sent to Transit in support of erection.

•Patuiwi fee:Payment made but cheque not received. Lisa to liaise with Neville regarding presentation of cheque. If not presented then it will be cancelled and a new cheque issued.

•Receipts for South Auckland Charitable Trust - Done

•Track Counters - Progressing.

•Funding Information Package: Lisa and Richard to do.

5.INCOMING/OUTGOING CORRESPONDENCE

ß22 July - from South Auckland Charitable Trust

ß26 July - from Taupo Citizens Group

ß3 August - from Transit

ß20 August - from Patuiwi Reserve

ß23 August - from CAN

ß26 August - from TDC

ß5 September - from TDC

ß7 September - from DOC

ß15 July - to South Auckland Charitable Trust

ß16 July - to Patuiwi Trust

ß20 July - to Services Level Agmt between TDC & Bike Taupo

ß29 July - to Transit Hamilton

ß6 August - to TDC re Application for Funding - Road Safety campaign.

Accepted : Gerry/Jonty

6.TREASURER’S REPORT - Neville’s was absent but provided the following information in writing:

•Closing Balance as at 30 June 2004 was $3,140.57

•Moneys received in (July, August):

•NIL

•Payments made (July August)

•14/7/04 Patuiwi Trust $562.50

•15/7/04 Sign On $309.38

•Bank Fees (July/August) - estimated

•$10.00

•Lisa reported that an account was received from TDC for hire of the Clubrooms at the Events Centre for $90.00, which was incorrect and has communicated with TDC regarding this error.

•Lisa reported that she has received the latest bank statement and as at 31 August 2004 the closing balance was $2,823.64.

•An account from Quality Print was received dated 30, July 04. Pete advised this is to be paid by Wairakei Forest. Lisa to check Quality Print are aware of.

Treasurer’s Report accepted: Lisa/Jonty

7.SUBCOMMITTEE REPORTS:

Media and Promotion::

•The committee commended Jonty on a great article and photo promoting the Rotary Ride and Huka Café.

•Bike Taupo will do a media drive at Day Night Thriller (2/10/04) for the following:

•Whakaipo/Kinloch proposed track

•Wairakei Forest Park tracks

Gerry will liaise with Warwick Hall about having information printed and available for 2 October.

•Press Releases will be issued in National newspapers regarding Whakaipo/Kinloch proposed track to seek funding. Info packs including aerial picture will be available on website shortly.

Website/Membership:

•Membership is 900+ - another drive to be done at Day Night Thriller. Also look at doing something special for member # 1000.

•Thomas is talking with Mike Birch about making the website more user-friendly and interactive. To change website would cost approx $2,000. Thomas, Pete and Richard are to get together to brainstorm what we need the website to do.

•Upcoming Media releases will be sent to members via email.

Submissions / Funding:

•No submissions made since last meeting.

•Gerry and Pete reported that TDC has agreed to fund and have signed a Service Agreement for all track maintenance as follows:

o2004/5 - $11,000

o2005/6 - $11,000

o2006/7 - $21,000 (after construction of Whakaipo/Kinloch track)

Gerry to check whether its GST inclusive or exclusive. We would prefer it be exclusive.

Road Safety Campaign

•Lisa reported that things are ticking along with Road Safety Campaign.

•Funding approved jointly by TDC Road Safety Co-ordinator and TDC Cycle Strategy Team.

•Final quote received from Sign On.

•Sign On is now to prepare the sign electronically for approval.

•Taupo Times advertising to be prepared once sign approved.

•Need to now decide what our final ads will target regarding personal identification.

TDC Cycle Strategy Team:

•Pedal Talk last month was excellent and featured talk of Sarah Ulmer

•The team is currently seeking approval from Might River Power regarding ‘Waikato River Right’ recreation path

•DOC, DLT and Karen Williams (Musuem) are looking at putting together a new comprehensive brochure on walking and cycle in the district. It will be something similar to Rotorua’s which could be charged at $2.50 each

•Team’s goal is to still have green paint marked for cyclists at intersections in CBD

•Pete mentioned there needs to be barriers put on the island in middle of road adjacent to Control Gates Bridge. Gerry will take this to the Team.

•There is talk that Transit are looking at implementing a cycle lane on the northbound lane from Control Gates to Poihipi Road.

•Cycle Strategy Team acknowledges that Bike Taupo has taken on board and is implementing effectively the cycle strategy document.

•Once the Service Agreement is in place, Gerry proposes that Bike Taupo and the Cycle Strategy Team meet to discuss expectations of both sides.

Wairakei Forest Park:

•The monthly working B’s are going well with reminders be emailed to members the week prior to each working B. Last working B cleared a lot of windfall areas.

•The subcommittee is working on a development plan for next 5 years.

•There is still the odd horse treks incident.

•Bill Wheeler has presented a notice board for revamping and erection at the carpark.

•New signs on direction and times are going in.

•The concession which is currently going through Crown Lands has after 14 months been approved.

•Maps to the area are going fast so the subcommittee will look at producing and selling them for possibly $2 each. They are also able to be downloaded off website.

AcaciaBay to Kinloch Track

•Its all go says Pete. Just need funding for the total project. TDC has agreed to funding for maintenance through the Service Agreement mentioned above.

•Funding proposal presented to Contact was turned down, however other avenues into Contact could be explored. Mighty River is another option.

•Hopefully the media releases in National papers (as mentioned above) may attract a large company interested in being involved.

3.GENERAL BUSINESS -

• KaimanawaForest Park - meeting. Pete to attend this Facilities Review. Bike Taupo will advocate shared use. Committee feels that these areas do not really affect biking in the district as they are rarely used due to difficult placement of tracks and remoteness.

•CAN Cycle Friendly Awards- These are due by 8 October. Lisa is to put together a nomination for Bike Taupo based on Gerry’s nomination for the Community Awards.

•2005 NZ Cycling Conference:There was talk at last conference for the next one to be in Taupo. Gerry has now received communication from organisers to see if Taupo is still interested (YES). He will liaise with them.

•AGM - date for Bike Taupo’s Annual General Meeting is to be 27 October 2004. Lisa will arrange the necessary advertising. An accounts review will also be required and Gerry will approach Jo Taylor.

Special Guest - Christine Hutchison - TDC Road Safety Co-Ordinator.

Christine has recently been appointed Road Safety Co-Ordinator for Taupo District is attending the meeting to meet committee members of Bike Taupo. The position is part-time as she takes over Mal Kernot’s place. In the past she worked for Hamilton Road Safety Dept and has experience in cycle safety work.

Christine mentioned that she fully supports Bike Taupo’s latest campaign. She offered some tips on promoting the campaign. Lisa will work with Christine regarding ideas in achieving an effective evaluation of the project (eg random phone surveys can be effective).

The committee thanked Christine for meeting with them and both parties agreed that they would look forward to working with each other in the future.

9. NEXT MEETING:

Wednesday 6 October 2004 - 7pm - Creative Café (or such other venue as advised)