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479940

AGM October 2003

MINUTES OF ANNUAL GENERAL MEETING

CYCLE ADVOCACY GROUP

WEDS 29 October 2003

 

At Taupo Events Centre, Taupo 

7:00PM

 

1. PRESENT: Pete Masters; Lisa Rowland; Else Tutert; Gerry Dance; Neville Peach; Jonty Garlick; Thomas Schwarz; Sally Herbert; Clint Atkins; Jeff Carter; Len Malcolm; Warwick Hall; Craig Donaldson; Jo Taylor; Marg Jefferies; Bruce Jefferies; Nick Bradford; Richard Balm; John Taylor; John Carman; Craig Donnelly; Kevin Loe; Jon Palmer; Sharon Newton; Chris Todd; Derek Newton; Matt Thrush; Chas Hutton; Barry Shepherd.

 
2. APOLOGIES:          Tony Roddan; Alan Vane; Mike Birch; Greta Donaldson;
 Banga Donaldson; Graham Simpson; Tamsyn Holt; Kirsten Dent; Peter Lockwood; 
Wendy Chrisp; Stu Bell; Linda Jefferies; Craig Stephens.

 
Accepted:     Gerry/Jonty

 

3. CHAIRPERSON’S REPORT

• Pete Masters presented his Chairperson’s report, a copy of which was given to all present. The report is to be published on the website. A motion was made to give formal thanks to the present committee for works they’ve undertaken over the past year.

Accepted: Neville/Len

 

4. TREASURER’S REPORT

• Else Tutert presented her financial report, a copy of which was given to all present. Jo Taylor of Stretton & Co audited the Bike Taupo accounts.

• The Chairman welcomed any questions regarding the accounts and it was asked whether the fixed assets were depreciated figures. Jo Taylor said they were. The chairman confirmed that the fixed assets were the Bike Taupo banner and the website.

• The Chairman advised that funding received for the Rotary Ride was $20,000 and following payment of all accounts we will have approximately $400 left.

• A full audited report will be published on the website.

 

Accepted : Thomas/Craig Donaldson

5. ELECTION OF OFFICERS

• The floor was opened for nominations of Chairman, Secretary, Treasurer and the balance committee of 4 people.

• Chairman: Pete Masters nominated by Gerry Dance and seconded by Bruce Jefferies. No other nominations received. 

• Secretary: Lisa Rowland nominated by Thomas Schwarz and seconded by Chris Todd. No other nominations received. 

• Treasurer: Else Tutert nominated by Warwick Hall and seconded by Neville Peach. No other nominations received. 

• Committee: Thomas Schwarz nominated by Lisa Rowland and seconded by Craig Donaldson. (received total 25 votes) 

Gerry Dance nominated by Warwick Hall and seconded by Marg Jefferies. (received total of 24 votes)

Neville Peach nominated by Pete Masters and seconded by Jo Taylor. (received total of 14 votes)

Jonty Garlick nominated by Jo Taylor and seconded by Lisa Rowland. (received total of 18 votes)

Richard Balm nominated by Kevin Loe and seconded by Craig Donaldson (received total of 9 votes)

Warwick Hall nominated by Clint Atkins and seconded by Jonty Garlick (received total of 8 votes)

 

Nominations were closed and voting took place as noted above.

 

Accordingly the full committee to be elected for the coming year based on votes received:

Chairman: Pete Masters

Secretary: Lisa Rowland

Treasurer: Else Tutert

Committee: Thomas Schwarz

Gerry Dance

Jonty Garlick

Neville Peach

 

New committee was accepted: Chris Todd/John Palmer - all in favour

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479941

Pedal Talk 16

Summer is here, yep it is hot and dusty and fun on some of the trails and the tarmac. Have a wonderful Christmas and fantastic New Year, time to get on ya bikes. Enjoy.

Read more »



479938

AGM October 2004

MINUTES OF ANNUAL GENERAL MEETING

CYCLE ADVOCACY GROUP

WEDS 27 October 2004

At Taupo Events Centre, Taupo 

7:00PM

1. PRESENT: Pete Masters; Lisa Rowland; Gerry Dance; Neville Peach; Thomas Schwarz; Len Malcolm; Craig Donaldson; Jo Connell; Richard Balm; John Taylor; Susan Watson; Graham Lever.

 

2. APOLOGIES: Craig Donnelly; Jonty Garlick; Kevin Loe; Jenny Loe.
 

3. 2003 MINUTES: All present received a copy of the 2003 AGM minutes and it was moved they are accepted as a true and correct record.

Accepted: Len Malcolm/Craig Donaldson

4. CHAIRPERSON’S REPORT

• Pete Masters presented his Chairperson’s report, a copy of which was given to all present. The report is to be published on the website. A motion was made to give formal thanks to the present committee for works they’ve undertaken over the past year.

Accepted: Lisa Rowland/Richard Balm

3. TREASURER’S REPORT

  • • Neville Peach presented a financial report, a copy of which was given to all present. Jo Connell of Stretton & Co reviewed the Bike Taupo accounts and these were tabled. The Chairman thanked Jo for her time in this regard.
  • • The Chairman welcomed any questions regarding the accounts and it was asked for an explanation on the years trading showing a loss. Jo Connell advised it was due to timing of funds coming in and going out.

Accepted : Neville Peach/Richard Balm

 

 

4. ELECTION OF OFFICERS

• The floor was opened for nominations for a Chairperson and the remaining 6 committee members.

• Chairman: Pete Masters nominated by Craig Donaldson and seconded by Gerry Dance. No other nominations received. 

• Committee: A block nomination for the following who registered their interest in standing again: 

Lisa Rowland

Thomas Schwarz

Gerry Dance

Richard Balm

Jonty Garlick

All nominated and seconded by Craig Donaldson/John Taylor

Final nomination for:

John Taylor Nominated by Pete Masters seconded by Richard Balm

Nominations were closed and all present voted in favour of the above persons to be the Bike Taupo committee.

Accordingly the full committee to be elected for the coming year is:

Chairman: Pete Masters

Committee: Thomas Schwarz

Gerry Dance

Jonty Garlick

Lisa Rowland

Richard Balm

John Taylor

Other officer positions (Secretary and Treasurer) to be decided at first committee meeting in accordance with the Constitution.

 

5. GENERAL BUSINESS

• Whakaipo to Kinloch track : Progressing slowly. Land agreement is decided. Still some decisions to come on ownership of the track ie. DOC / Bike Taupo? Looks as though we will own it with a concessionary right to run the track for public use. Need to also look at who receive the income for any operator concessions. Next stage is to seek adequate funding. Bike Taupo is confident of finding a funding source. 

• TDC Community Grant:  TDC has agreed to fund maintenance of all tracks run by Bike Taupo for the next three years. Craig Donnelly has been contracted by Bike Taupo to run this maintenance and which he does one day a week (Wednesdays) along with a group of volunteer PD workers. Now that we have this funding there is a bigger responsibility to provide for the community and tourists. 

• New Maps: New maps have been prepared and will be sold from bike shops and Huka Café for $2 each. Bike Taupo receives a $1 profit. 

• Bike Groups networking: Graham Lever advised the Cycling Club’s aim is ‘to foster cycling in a safe environment’. He emphasised how important it is for all cycle groups to communicate, work together to head in the same direction. All agreed this was important to ensure Taupo is a cycle friendly community. 

 

8. CLOSE OF MEETING: 7:40pm

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479937

AGM October 2005

MINUTES OF ANNUAL GENERAL MEETING

CYCLE ADVOCACY GROUP

WEDS 26 October 2005

At Taupo Events Centre, Taupo

7:15PM

1. PRESENT: Pete Masters; Lisa Rowland; Gerry Dance; Thomas Schwarz; Jonty Garlick; Len Malcolm; Craig Donaldson; Jo Connell; Richard Balm; John Taylor; Richard Balm; Else Tutert; Mike Rendall; Peter McFarlane; Chas Hutton; Barry Shepherd; Lizzy Gaston; Sandy Green; Steve Currie; Peter Manning; Steve Giles; Bryan Hall; Mike Langley; John Carmen.

2. APOLOGIES: AlanVane; Phil Battersby; Nick Bradford.

3. 2004 MINUTES: All present received a copy of the 2004 AGM minutes and it was moved they are accepted as a true and correct record.

Accepted: Craig Donaldson/Gerry Dance

4. CHAIRPERSON’S REPORT

• Pete Masters presented his Chairperson’s report, a copy of which was given to all present. The report is to be published on the website. Pete reiterated the need for Bike Taupo be in the public eye. He also mentioned that Gerry Dance was leaving the committee and that he’ll be missed as his input toward Bike Taupo activities was great. He was also our inside contact with Council and kept us in touch with Council happenings like submissions.

Accepted: Lisa Rowland/Gerry Dance

3. TREASURER’S REPORT

• Jonty Garlick presented a financial report, a copy of which was given to all present. Jo Connell of Stretton & Co reviewed the Bike Taupo accounts and these were tabled.

• The Chairman thanked Jo and Stretton’s again for their time in this regard. Strettons and in particular Jo will play a larger role in the Bike Taupo accounts from now on particularly with W2K coming up.

• Richard Balm mentioned that the 01 account mentioned in the accounts was the Whakaipo to Kinloch account and the balance in there was from funds received as a result of fundraising by the Kinloch community.

• A full audited report will be published on the website.

Accepted : Neville Jonty Garlick/JohnTaylor

4. ELECTION OF OFFICERS

• The floor was opened for nominations for a Chairperson and the remaining 6 committee members.

• Chairman: Pete Masters nominated by Gerry Dance and seconded by Craig Donaldson. No other nominations received.

• Committee: A block nomination for the following who registered their interest in standing again:

Lisa Rowland

Thomas Schwarz

Gerry Dance

Richard Balm

Jonty Garlick All nominated and seconded by

Craig Donaldson/John Taylor

Nomination for:

Mike Langley Nominated by Jonty Garlick seconded by Len Malcolm

Nomination for:

Lizzy Gaston Nominated by Gerry Dance and seconded by Sandy Green

Craig Donaldson Nomination by Lisa Rowland and seconded by Gerry Dance.

The latter two nominations declined.

Nominations were closed and all present voted in favour of the above persons to be the Bike Taupo committee.

Accordingly the full committee to be elected for the coming year is:

Chairman: Pete Masters

Committee: Thomas Schwarz

Jonty Garlick

Lisa Rowland

Richard Balm

John Taylor

Mike Langley

Other officer positions (Secretary and Treasurer) to be decided at first committee meeting in accordance with the Constitution.

5. GENERAL BUSINESS

• NO GENERAL BUSINESS

8. CLOSE OF MEETING: 7:35pm

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479934

AGM November 2008

MINUTES OF ANNUAL GENERAL MEETING

BIKE TAUPO CYCLE ADVOCACY GROUP

WEDS 26 November 2008

At Scenic Cellars, Taupo

7:30PM

1. PRESENT: Richard Balm, Lisa Rowland, Thomas Schwarz, Mike Langley, Pete Masters, Pete McFarlane, Len Malcolm, Ben Watson, Aniek Lenoir, Richard Hine, Bruce Jaine, Dave Brett, Brendon Reynolds, Kevin Loe, Peter Boomen, Jean Stephens, Sandy Connell, Yvonne Watt, Chas Hutton, Grant Nicoll, Jo Donaldson, Crunchie Donaldson, Steve Currie, Ian and Bea Cox, Cameron Hollamby, heather Lumpter, Carwyn May, Linda Nouwens, Kit Wyatt, Pete Cook.

2. APOLOGIES: Alan Vane; Keith Crate, Jenny Loe , Rose Blackley. Fiona McDonald, Jonty Garlick, Peter Lockwood, Steve Holdsworth.

3. 2007 MINUTES: All present received a copy of the 2007 AGM minutes and it was moved they are accepted as a true and correct record.

Accepted, Len Malcolm, Mike Langley

4. CHAIRPERSON’S REPORT

· Richard Balm presented his Chairperson’s Report. In particular highlights for the year include:

· Opening of the W2K track in April 2008 – a great track proving both cyclists and pedestrians can co-exist. Headland track has been started following further funding from Lion Foundation ($20,000) and Southern Trust ($6,900)

· Bike Taupo now manages 80kms of tracks around the area

· Pete Masters will stand down from the committee to develop a new maintenance management role with Pete McFarlane.

· The committee would like to focus the upcoming year on urban issues.

Accepted: Len Malcolm, Pete McFarlane

4. TREASURER’S REPORT

· Jo Donaldson of Stretton & Co reviewed the Bike Taupo accounts and these were tabled. The accounts will be available on the Bike Taupo website

· Jo’s and Stretton’s time and effort was again acknowledged with thanks.

Accepted: Richard Balm, Pete Masters

5. ELECTION OF OFFICERS

· The floor was opened for nominations for a Chairperson and the remaining 6 committee members.

· Chairman: Richard Balm nominated by Bruce Jaine and seconded by Len Malcolm. No other nominations received.

· Committee: A block nomination for the following who registered their interest in standing:

Lisa Rowland; Karyn Hutton; Thomas Schwarz; Mike Langley; Keith Crate; Richard Hine, Aniek Lenoir All nominated and seconded by

Richard Balm/Pete Masters

Nominations were closed and all present voted in favour of the above persons to be the Bike Taupo committee.

All the above nominations accepted.

Accordingly the full committee to be elected for the coming year is:

Chairman: Richard Balm

Committee: Thomas Schwarz; Lisa Rowland; Karyn Hutton;

Mike Langley; Keith Crate; Richard Hine; Aniek Lenoir

Other officer positions (Secretary and Treasurer) to be decided at first committee meeting in accordance with the Constitution.

6. GENERAL BUSINESS

W2K: We now have funding to complete the 5-6km shortfall due to track being longer than envisaged ($26,000). Headland track is now 5kms into the junction on the Kinloch side – nearly at half way. Will soon start from the Whakaipo intersection. The whole track will be two way. DoC is putting in a toilet at the saddle and eventually there’ll be a small water tank. Funding from the Mayoral Fund has been used on Stoat Control – trapping. We’ve started talking to DoC re upgrading the Kawakawa Bay Track and landowners further on from Kawakawa Bay. Doc will continue to maintain the Kawakawa Bay Track once upgraded.

· Urban: Thomas Schwarz would like a list of names/emails who would like to be on a discussion group for issue within urban Taupo. It was acknowledged that people need educating on “how” to commute to work/town. Thomas mentioned that CANZ was development a nationwide Cycle Skills Training programme.

· Pete Masters reiterated that the more people biking in and around Taupo means more economic benefit to Taupo. Around 15,000 use the Rotary Ride.

· Wharewaka Transit Land: Kevin Loe reported there is land adjacent to the highway near Wharewaka Road which belongs to Transit which has good potential as an area for developing for young kids to ride.

· Bike Taupo T-Shirt - A new shirt was presented to the AGM which will model a T’-shirt which will be on sale through our website in the near future.

· TDC - Bike Taupo had reported to TDC and gain $16,000 per annum for management of tracks and other matters. At the presentation we mentioned how frustrated we were with the urban cycling progress. Spa Road still has not been formalised regarding designated bike lanes. Bike Taupo will also put forward ideas for the CBD changes. Things are slowly changing.

· Thanks to Bike Taupo - Steve Currie addressed the AGM thanking the Committee for the previous year of success.

8. CLOSE OF MEETING: 8:06pm

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