PRESENT: Lisa Rowland; Richard Balm; Pete Masters,  Pete McFarlane, Thomas Schwarz; Karyn Hutton; Richard Hine, Keith Crate, Mike Langley; Aniek Van Iersel

APOLOGIES RECEIVED:  NIL

CONFIRMATION OF PREVIOUS MINUTES:  Committee agreed that minutes of  11 February 2009 were a true and correct record, Accepted by Karyn/Keith

MATTERS ARISING:

.

·         Events Policy Manual  - Richard has prepared a draft which will be emailed out for perusal prior to approval at our next meeting.

·         LTCCP submission  - Completed and Bike Taupo appeared at Council to speak to their submission

INCOMING/OUTGOING CORRESPONDENCE:

Incoming:

1.                   13/2/09 – TDC – Appl resource consent – Fairway Developments Ltd re Spa Road property and proposal to construct units

2.                   27/2/09 – TDC Acknowledgment of Submission – LTCCP

3.                   4/3/09 – Southern Trust  - requesting report of previous funding before looking at current application

4.                   5/3/09 – The Lion Foundation – declining appl for funding – Kawa Kawa Bay track upgrade

5.                   March 09Lion Foundation - request for relevant documents pertaining to Grant towards digger charges on W2K.

Outgoing:

1.                   23/2/09 – Submission to TDC – LTCCP

From the next meeting Aniek will be collating and dealing with correspondence.

Accepted by Mike, Karyn

TREASURERS REPORT:  (to be confirmed by Karyn at next meeting)

OO Non-profit $3,438.48

Online Saver Account:  $38,303.38

Receipts:   $24,669.79

Payments: $23,066.18

Debtors Due:  $150.00

Accounts payable:  $818.13

Other matters

·         Donation received from Les Dollard (through Paymate on website).  Karyn to do a thank you letter and mention it will go towards track maintenance

·         $30,000 was taken off term deposit and put into the saver account

·         Helistar – Letter of thanks to go to Helistar (Lisa) donation of $2,000 from their Local’s Day was greatly received.  It will go towards the building of toilet facilities in the Crater’s car park.

·         The payments noted in the receipts list from TDC include W2K maintenance payments in accordance with agreement.

Accepted:  Lisa/Thomas

SUBCOMMITTEE REPORTS:

Urban Jungle:

1.      Cycling and Walking Strategy – Thomas reported he has attended the second of three, five hour workshops.  Making great progress with Via Strada on board.  There’ll be a separate strategy document and Implementation plan (2 – 10 year plan).  The plan will include initiative priority, costing and area and is a live document so will be continually updated.  It was noted the strategy should include environment and economy and should tie in with other developments (ie. East Urban Lands and CBD plans).  Another important aspect is noting measurable targets and figuring out how we do this.

2.      Spot the Cyclist Campaign  - great photos emailed  through.  Richard H reported it was a little disappointing as the Council kept putting the photos off – they were to appear in the paper regularly during Bikewise month and are finally appearing this week for the first time.  Unfortunately Bikewise month is long gone.

3.      GREEN PAINT  and Cycle Emblems finally after all these years green paint has appeared on Spa Road

Media Promotion and Website:

1.      Future media and promotion issues – we have all acknowledged that we are not good at notifying the media with current affairs of Bike Taupo.  Liane Fraser (ex DoC) is now freelancing and Richard B has approached her to do some freelance media work for Bike Taupo – possibly a few hours a week. (ie. Spend up to $250?).  The committee all were happy to have Liane do this for us.  She will cover education and current affairs via media and website.  All agreed that anything that appears in the newspaper should appear on our website and be even turned into a newsletter to members. 

2.       Email addresses – it seems some emails are not getting through.  Thomas to look into and workout some kind of check for people to make sure they are getting emails.

Managers Report

W2K

·         W2K headland track opening went well with around 50 people turning up to bike/walk into to the tube cutting ceremony.  Pete and Pete cut the tube.  It was a classic Bike Taupo opening – relaxed with a couple drinks.  The table with etched names is in place.

·         Rose Battersby is to set up as a track counter on W2K these Easter holidays.  Excellent for future statistics.

·         There is a new lookout on W2K built hear the toilet

·         Toilet is now operational and is situated near the first intersection on the Whakaipo side.  A helipad has also been cleared in this area.

·         Signs for the intersections are on their way.

·         To do the W2K track one way including headland track is 25 kms

·         Built a new lookout near toilet

·         Seems to be a lot of little piglets around at the moment on track.

·         Kinloch bluff – trees are being felled after Easter

Mike reported monies received for building W2K :  Whole track $140,000, Headland track $34,000.00 sponsors and time $80,000.00 (less GST)

PRESENT: Thomas Schwarz; Pete Masters; Lisa Rowland; Richard Balm; Mike Langley; Aniek Van Iersel; Pete McFarlane, Karyn Hutton; Richard Hine, Keith Crate, Dennis Hancock (first ½ hour)

APOLOGIES RECEIVED

DENNIS HANCOCK – OPUS – Dennis spoke to the committee about Audio-tactile Road Markings commonly known as “rumble-strip” which can be found on roads with a metre shoulder.  It’s designed to sound/vibrate when motorists’ tyres come into contact with it whilst driving on the open road.  Dennis reported it was Land Transports’ intention to put this form of road marking on areas of road with extra width in our district and was seeking Bike Taupo’s input as to objections for it to take place in regard to its danger to cyclists.  Keith said the rumble strip is not too bad – a little uncomfortable for cyclists but it outweighs the importance of keeping drivers alert.  The rumble strip is to be put at the stage on State Highway 5 near Ohaaki and from Mountain Road to Rangataiki.  NZTA is seeking written confirmation from cycling fraternities for those sections of highway.  Mike will pass on communication to the Road Cycling Club for their input and Richard will word an email to Dennis on Bike Taupo’s behalf.  Dennis congratulated Bike Taupo for its work on the W2K track and mentioned he is very pro a continuous circular off-road route from Huka to Aratiatia Dam and back along river left.

Regarding the rumble strip – he is meeting with NZTA next week and would like written communication by then.  Richard thanked Dennis for coming and involving Bike Taupo in this process.

CONFIRMATION OF PREVIOUS MINUTES:  Committee agreed that minutes of  1 July 2009 were a true and correct record, Accepted by Richard H/Keith

MATTERS ARISING:

.

·         Turangi Group -  Pete M has now talked to a representative from this group – they want to do something under the reservoir which is TDC land.  Pete has sent them some information.  Pete has also been asked to look at the land from Tree Trunk to the Hydro dam on Tongariro as a potential track.

·         Taupo Moana Rotary Club – Committee members attended a dinner with the Rotarians during which the van was presented to Bike Taupo – sign writing and advertising looks great.

·         Website maps – Local distance maps are now on our website and Jim is working on rural maps

.

INCOMING/OUTGOING CORRESPONDENCE:

Incoming:

1.       2/7/09  TDC – draft LTCCP re submission.  They have noted our recommendations and thanked Bike Taupo for its support and TDC would like to continue supporting our promotion and development of cycling in Taupo

2.       Youthtown – Dion – requesting our support in a holiday and after school mountainbike programme for children.  His details will be passed on to the Mountainbike Club for their consideration.

Outgoing:

            NIL

Accepted by Keith/Mike

TREASURERS REPORT: 

OO Non-profit $1,074.07

Online Saver Account:  $3,0541.70

Term Deposit: $20,000.00 (due 18/8/09)

Receipts:   $10,436.75

Payments: $18,374.69

Debtors Due:  

Accounts payable:  $680.07

Other matters

·         Received another Paymate donation from Steve Danks o the Kinloch Golf Resort.  Karen to send out an email thanking him and advising money will go towards maintaining cycle facilities.

·         Term Deposit comes up on 18/8/09.  Committee agreed to put $10,000 back on term deposit. 

·         We have one more maintenance payment due from the TDC of $7,500 and we need to start lobbying to renew the payments.  Our kms of tracks have increased and it costs us more to maintain them so we need to look at requesting $20,000.  Richard advised it might take a bit of work to put together a good case for presenting at the council.

·         The Daily Post (Weekender) has admitted to overcharging us with the advertising over summer.  They have given us a credit.  Committee advised that this is no good – we were only allocated $750 in sponsorship for the advertising and therefore the additional funds spent were not there to spend.  Karen to request a refund of the balance.

·         Richard to chase EW and the partial refund for consent fees (W2K)

·         Taupo Moana Rotary has given us a cheque for $15,000 for the van.  We to bank and then write a cheque out to Wings and Wheels for payment.  Karen to check with Jo – Strettons regarding the GST side of things.

Accepted: Lisa/Thomas