479617

16 February 2010

BIKE TAUPO INC.

MINUTES OF MEETING – 16 February 2010, 7:00 PM

AT PLATEAU

TUWHARETOA STREET, TAUPO

PRESENT: Richard Balm, Karyn Hutton Thomas Schwarz, Pete Masters, Pete McFarlane Richard Hine, Lisa Rowland, Mike Langley; Cath Oldfield, Keith Crate, Aniek Van Iersel, Shorty Hughes. (Jed Mildon and Joe Simpson – Guest speakers and Carwen May (Tpo Mountain Bike Club) for first 30 mins)

APOLOGIES: NIL

Guest Speaker: Jed Mildon and Joe Simpson – From Freestyle BMX Club – membership of around 20 people. Jed and Joe are seeking support from Bike Taupo in their endeavours to build a Dirt Jump/Pump Park. Such a park would be along the lines of those seen in other areas around New Zealand and the World. They showed clips on a slideshow of examples of these parks. Dirt jumps are necessary in the world of freestyle BMX as allow better training, timing and control of jumps (concrete is hard and fast and hurts bad when you go down). The other benefit of such a Park is that other bikes benefit using it. A lot of parks have areas for mountain bikes and racing BMX to practise their skills. Jed mentioned that the sport is growing in popularity with around 20 riders in their club now (started with around 3 a few years ago).

Bike Taupo confirmed its support for such a project and gave Jed some tips on where to go from here - Including scouting for appropriate and suitable locations. Carwen May said the Taupo Mountain Bike Club had received funding from Pak ‘n Save and were considering building a Pump Track with this funding. It seems sensible to join the projects and he offered to scout with Jed for a suitable location. Shorty will join them. Therefore Bike Taupo has suggested Jed : find perhaps three locations; put together a brief report on who will control it, facilities needed to run it, Health and Safety (ie. Lockable??) and a budget. They will come back to our next meeting in six weeks with this plan.

It would then be appropriate to approach perhaps Councillor Bernard and Alison Rawley of the TDC with the backing of Bike Taupo, BMX Club, Taupo Mountain Bike Club with their plan to build the Park.

CONFIRMATION OF PREVIOUS MINUTES

As the previous meeting did not have a quorum present, the minutes cannot be confirmed therefore notes from the previous meeting were distributed with this Agenda and will be covered during this meeting.

MATTERS ARISING

Bicycle Dream movie – have not heard back yet
Memorial seat on W2K – Aniek has yet to respond to people
Cafes on Website – ongoing
Bike Ride maps Lisa and Aniek working on this and will report in “Urban Jungle”
Map Price increase – Pete M has spoken to Avanti Shop and Info Centre who both say yes to increasing maps to $3 (with signage stating $1.50 goes back to Bike Taupo for Track Maintenance). This will be in place for the next run of maps.
Cycling Film Festival - Thomas reported Taupo will not get this now – it’s gone to a larger city.
Arty Bike Rack – Aniek said Sport Waikato still keen to get this up. Pete M to email Aniek a copy of the bike rack we have had on file for ages. Appropriate location for it would be outside Westpac Bank. Pete seems to recall getting a price for making it and it being around $500. Aniek said they have around $400 to put towards it.

CORRESPONDENCE REPORT:

TREASURERS REPORT

For date period 15 December 2009 to 16 February 2010

OO Non-profit $3,055.44

Online Saver Account: $7,869.54

Term Deposit: $10,306.48

Receipts: $19,429.38

Payments: $22,413.95

Debtors Due total: 17,962.50

Accounts payable total for approval: $2,023.33 (Committee approved these accounts)

Other matters:

·Cycle Challenge concession fees received for November 2009 should go on Term Deposit

·Next term deposit is due and currently its 4.6% for 95 days. Karyn and Pete to check what accounts are coming up as to how much will go back on TD. Needs to go back on TD tomorrow.

·Karyn is now paying most account on-line - once they have been approved at each committee meeting.

·Need to sort out signing authorities and have three registered with Westpac. Richard H to check who is currently “signatories” - it will be Thomas, Karyn and Lisa.

Treasurers Report Accepted: Richard B/Lisa

SUB-COMMITTEE REPORTS

Urban Jungle

·BikeWise Family Night at the Events Centre was a good success. The ride was perfect in length and ability – though Pete M commented on the amount of people (adults included) who were unfamiliar with changing gears, riding on dirt etc. Cath is going to look into doing a regular fun family ride – perhaps monthly. Bike Taupo would support and help with this project.

·Spot the Cyclist going well. Aniek on duty this week. Photos and reports have appeared regularly in paper.

·Mayoral Challenge and breakfast is on this Wednesday. Lots of spot prizes, the ride around the boat harbour and Jed Mildon will be doing his big jumps on the portable ramps. Richard mentioned how impressed he’s been with the input from TDC and the professional advertising. (in particular Christine and Claire)

·Cycle Maps are almost complete. Lisa and Aniek to email wording out to committee for their comment and return by the weekend. (They will present final draft to Christine Hutchinson next Monday).

·Lisa reported her and Aniek are currently reviewing the 1.5m signage with Christine Hutchinson. Perhaps we look at changing locations or having the changeable during the cycling season.

·Claire Sharland has reported that NZTA is putting $7million into cycling and model communities and she has applied for Taupo to be one of those model communities.

Wairakei (7 wise men and 1 wise woman)

·Shorty reported they met last night.

·Discussion held re the Pump Track

·The paintball track will be closed for 60 days from end February for logging. Forest Managers are the contractors.

·Chris from Contact built the Kegress track which will become part of the Huka Challenge and be the first track in the second leg of the new “relay” part of the Challenge. The subcommittee is a little worried that it not to the standard required and will be contacting Christ regarding this. Changes may need to be made to bring it up to the correct standard.

·Debs Track has been tidied up

·New downhill track discussed from Lazy Sunday. But it may be better to make it an uphill linking to Retro

·Slalom to be realigned

·The shelter in car park has been okayed to continue work on

·Looking at putting loops and times on signage - discussions on how

Lake Track

·Funding of $50,000 for Feasibility Study has been approved by Ministry of Tourism. We were 15 of 50 odd applications to get approval.

·The following resolutions to be accepted by committee: Bike Taupo hereby resolves that:

A subcommittee will be formed to manage the Lake Track business, with Mike Langley from the Bike Taupo committee to be our representative along with

· Alan Vane

· Peter McFarlane

· Peter Masters

· Peter Devlin (DoC representative)

· Terry Slee (DoC representative)

· Rowan Sapsford (Taupo District Council representative)

Thomas Schwarz as Chairperson will sign the Agreement for Funding of Feasibility Study which approves funding of $50,000.
The subcommittee carries out the feasibility study and hands all accounts in relation thereto.

These resolutions were moved by Thomas Schwarz and seconded by Richard Balm - all were in favour.

·Feasibility Study needs to be completed and presented to Ministry of Tourism by 31 May 2010.

·Peter Devlin and Dave Connelly of DoC are preparing a press release for the Lake Track to date on behalf of Bike Taupo.

·Thomas has set up a website “Lake Track.co.nz” which will allow people to review progress.

Media, Promotion and Website

·Richard has completed the first “Pedal Talk” newsletter which is great! He’s planning on it being monthly.

·The newsletter will be emailed to members as a link.

Managers Report

·Pete and Bernard and Grant from DoC had meeting with Monday Walkers as they issued a complaint about cyclist behaviour (fast cycling) on the Kawa Kawa Bay track. Was a good meeting which opened lines of communication with the walkers. We got the point across. Perhaps they need to put a sign up say that walkers are on the track to warn others. Pete will mention etiquette to mountain bikers before the next Thursday night race.

·There’s are new/old bike on display at the tunnel track entrance

·Maintenance continues on Rotary Ride

·Having their quarterly meeting with Steve Ferguson of Ministry of Tourism.

·Wairakei Resort track is being well used

·Wairakei Resort has advised in the Mountain Bike – an accommodation package.

·Mores signs will and are appearing in and around Wairakei.

Cyclemania

·Keith has issued another compendium of cycling yet again proving the amount of cycle related activities in the Taupo district.

·Keith attended a branding meeting “think fresh” and it was acknowledged that cycling is a big thing in Taupo. Possibilities were mentioned such as bike sculptures at the entrances to Taupo – reflecting the bike friendly town.

·Liane Fraser did an awesome job for the Cyclemania week

·Wattyl is out as a major sponsor of the Cycle Challenge and it therefore presents an opportunity to re-look “the product” . Serious thoughts about combining Cycle Challenge and Cyclemania into one product. It’s a good package that would expand the Cycle Challenge sideways (as in encompassing a whole week of activities one of which would be the signature activity – The Cycle Challenge” Such a package might attract a bigger better sponsor.

·ETA is opening perhaps by end of September and the Mayor is set on an official opening where cyclists are the first to ride it.

Funding / Projects NIL

Safety / accidents

None reported except for …

The Great Thomas Schwarz fall off Kinloch Bluff - who would have believed this possible …- injury sustained – a sore butt!!!

GENERAL BUSINESS

·Oxfam route through Wairakei will change due to logging

·Richard Hine advised he will be leaving Taupo mid March and therefore put in his official resignation from the Bike Taupo committee. He will be very much missed and his great effort to date is noted.

·Richard Balm advised he has applied to the Ministry of Tourism in his personal capacity to contract to them for project planning on the Cycleways NZ project. If he gets the contact he will need to resign from the Bike Taupo committee as it will become a conflict of interest in respect to the Lake Track as the funding for this falls under the Cycleways NZ project.

·Lisa to talk to Jo at Stretton’s regarding the following:

oProcedure required to confirm resignations from committee and replacing those gaps with already seconded members that currently attend meetings (ie. Cath and Shorty)

oWhat officially needs to happen with the meeting minutes of 2 February where there was not a quorum present.

	Actions February	Name	Status
1	Arty Bike Rack	Pete/Aniek
2	Signatories on Bike Taupo accounts	Richard H / Karyn
3	Cycle Maps for town	Lisa/Aniek
4	1.5m signage review	Lisa/Aniek
5	Discussion with Jo at Stretton's re resignations and procedure for meetings without a quorum	Lisa

No	Actions January	Name	Status
1	Bicycle Dream movie	Thomas	WIP
2	Memorial seat on W2K	Aniek
3	Cafes on Website	Thomas	WIP

Meeting closed at 9:29 pm

Next meeting – Tuesday 30 March, 7pm at Plateau

Signed as a true and correct record

________________________________ Date:

Thomas Schwarz (BikeTaupo Chair)

Posted: Tue 16 Feb 2010

479618

02 February 2010

MINUTES OF MEETING – 02 February 2010, 7:00 PM AT PLATEAU BAR AND RESTAURANT, TAUPO

PRESENT: Thomas Schwarz, Richard Balm, Pete Masters, Lisa Rowland, Shorty Hughes, Aneik Van Iersel

APOLOGIES: Keith Crate, Peter McFarlane

CONFIRMATION OF PREVIOUS MINUTES

Committee agreed that the minutes of were a true and correct record

Accepted by

MATTERS ARISING

Postpone report and resolution acceptances until next meeting due to no quorum present - another meeting in two weeks
Helistar account to Mike Langley – done
Newsletters (Urban Jungle and Track Crew – Richard to do – ongoing)
Confirmation letter re. off-road ½ marathon $10K cap – ongoing (Richard)
Christmas Ride flyer – done
Cycle Challenge Books - done.

CORRESPONDENCE REPORT:

Inbox : 11 January 10

Rick Cooper – Christmas Wish
Return to sender – Christmas card to Router Art and Sign On
Oxfam: Landowners consent

Outbox:

To Oxfam: agreement for use of track Landowners consent
To lake Taupo Cycle Challenge Book winners

Emails:

Bicycle Dream move Action: purchase a copy and view perhaps and then do a showing as a fundraiser
Request for memorial Seat – a family wish to pay for an install a memorial seat at the Kinloch lookout on track. Action: Aniek to suggest the people contact TDC as they are installing memorial seats – they might be keen to put one up at the Kinloch lakefront.

Other: - All emails received with enquiries /correspondence will be acknowledged/answered by Aniek or Thomas or forwarded onto relevant committee member.

To be accepted at the next meeting.

TREASURERS REPORT

Treasurers Report deferred until next meeting

SUBCOMMITTEES:

Wairakei “7 wise men”

Pete reported there was a working B but unfortunately no-one knew about it so not many turned up. Pete to talk to the subcommittee about getting notice of working B out to people.
Hub Café is humming and really improved on food, coffee and service

Urban Jungle:

The Bikewise ads look good – great job done.
Thomas to get Cath to send email with list of jobs required for Bike Taupo participation
Urban Structure Plan – need submissions from Bike Taupo – Richard to do by 26/2/10 - Hearing is 10 May

Media and Promotion and Newsletters

Website is looking great its “legendary”.
Thomas reported it needs updating but would be around 5 hours work. He’d like to add facebook page.
Need more cafes on the website (ie. The ones that feature on our maps)

Lake Track

Proposal was sent to Ministry of Tourism and we should find out February sometime.
A question was raised by the Ministry regarding co-funding the project and we have replied with the fact that we have fully funded and built the W2K which we believe is the start of this track.

Managers Report

New Track which was funded by Ministry of Tourism (Steve Ferguson) is completed and called “Fergusons’s Track” it’s a good grade and runs from Huka flats to Honey Hive.
Track Counters are all up and running. One on W2K broke before Christmas and is now repaired. Kinloch getting round 1200 clicks per week over Christmas / New Year period. Lake Hire return counter already up to 900. Will now be able to get trends starting.
Managers have a list of things to upgrade on the Rotary and Redwoods tracks (including realignment of some areas to improve grades and safety, improvement to Spa Park entry to Rotary Ride)
W2K spraying taking place
New entry planned shortly for the Huka end of the Rotary Ride – this will cut out confliction with pedestrians.
Taupo Bungy Track – replacement of planning on part to make it clearer where to go (currently doesn’t look right).

Cyclemania

They are looking at widening the Cycle Challenge to encompass Cyclemania.

Funding

Had no luck with various funding applications. They are a lot of work to put together for a NO answer. They funding companies seem to be tight for cash.

Incident Report

None reported

GENERAL BUSINESS

Walk (Cycle) Maps

Aniek and Thomas showed 5 lunchtime walks the TDC have funded to be made and have requested we put together 5 lunchtime rides (aimed at tourism and locals). We will do but will call it “Five Rides under and Hour”. Aniek to co-ordinate with Thomas and Lisa. Rides to include from I-Site to Wharewaka; to Titoki/Harvey gullies, to Spa to Bungy, to 10Km loop

Maps – Talk on perhaps increasing the price of maps to $3. Pete to sound out Information Centre.

ETA route – Keith and the Mayor want a grand opening - ride it / walk it before cars

Cycling Film Festival – there’s talk on bringing to Taupo - perhaps in the Winter months??

Bike Taupo and Bike Rack- Bike Taupo has been asked to consider where a bike rack could go in town (Arty one!)

NEXT MEETING: 16 February 2010, 7pm at Plateau (or such other venue as agreed by committee members)

ACTION LIST

Action	Name
Bicycle Dream movie	Thomas
Memorial seat on W2K	Aniek
Cafes on Website	Thomas
Bike Ride maps	Aniek/Lisa
Map Price increase	Pete M

Posted: Tue 02 Feb 2010

479615

22 June 2010

BIKE TAUPO INC.

MINUTES OF MEETING – Tuesday 22 June 2010, 7:30pm AT offices of

OK Computer, Totara Street, Taupo

PRESENT: Karyn Hutton, Thomas Schwarz, Pete McFarlane, Lisa Rowland, Aniek Van Iersel, Shorty Hughes Cath Oldfield

APOLOGIES: Pete Masters, Keith Crate,

CONFIRMATION OF PREVIOUS MINUTES

Minutes of meeting from 18 May 2010 were confirmed as being true and correct. Thomas/Shorty

MATTERS ARISING

	Actions May	Name	Status
1	TDC – meeting date to discuss future funding	Thomas	Still in deliberation – TDC to advise
2.	Dirt Jump Park – Keith to email Shorty with blurb for newsletter	Keith	Done
3	Community Police Helmet Campaign	Thomas	Corresponded with police - Done

	Actions March	Name	Status
1	Cycle Maps for town –Km for each ride to be out on. Change title to 60 Minute Rides. W2K picture not appropriate as not on map.	Aniek / Lisa	WIP
2	Overdue Invoice from Hub Café	Thomas	WIP
3	Letter to TDC regarding conflict of Walkers and Cyclists on Lions Walk, suggesting speed barriers	Thomas	WIP.

	Actions February	Name	Status
1	1.5m signage review Aniek had meeting with Christine at TDC. 16 new signs, new material and movable. Lisa to look for locations.	Lisa/Aniek	Lisa to email Mike with location decision

CORRESPONDENCE REPORT:

Inbox:

· Wairakei Sanctuary Project Pest eradication notification

· Taupo Weekender – with notification about a $1,000 credit (due to muck up with accounts)

Outbox:

Emails/website enquiries:

· Email enquiry – whether dogs allowed on W2K

· Email from Police – re helmet campaign

Still no letter from Leith Rhind of DoC re pine trees felled mistakenly – Action - Shorty

Will look at buying and looking at the Bicycle Dream movie as it could be good to put into the Bike Festival week – Action - Thomas

Correspondence accepted Lisa/Karyn

TREASURERS REPORT:

Transactions since last meeting

Payments

Receipts

Bank Balances

OO Non-profit

Online Saver Account:

Lake Track 01:

Term Deposit 100 days:

Debtors Due total:

· Cash flow issue - but expecting Ministry of Tourism funding

· Thomas will action a request to Rowan for invoices

· Weekender (Daily Post) has issued $1,000 credit for use this year for the mistake they made with our accounts in overcharging us. This will be used during the upcoming cycle season.

· Hub Café account to be written off

Treasurers Report Accepted: Karyn/Shorty

SUB-COMMITTEE REPORTS

Keith Crate Report Keith was absent from meeting

Wairakei (7 wise men and 1 wise woman)

Jump Track has been built off Tourist Trap. It’s a Grade 6 downhill
Mays Maze area still needs to be land prepped.
Kegress is now longer
Pete Lockwood is working on the Young Pines track – watch this space
Day night/ OD track blockade is not seen at night by night riders – may need to change make safer
Outback – backside to replace drone – ongoing
Toilet issue – ongoing - Signs are up on the shelter
New maps done and are also on website
Steve Bignell got lease of farmland adjacent to Wairakei – permission to race on the land has been given
Corkscrew holding up well – still some work to be done
Debs Track uphill needs finishing before Huka Race
Adjacent to car park a fun kids track to be constructed for kids to muck around on
Horse trek track near car park needs blocking off as mountain bikers are using it.
Kawa Kawa track is now finished.

Urban Jungle

Cath is looking for old kids bikes for the Events Centre After School programme. Shorty will put it in the next newsletter. Sport Waikato did a similar thing and was quite successful
Bernard has recommended TDC pays for Bike Taupo’s annual CAN membership which has been agreed to. Thomas to action getting an extra 4 copies of the magazine sent out each issue.
Thomas will teach Shorty how to do newsletters online
T-Shirts – Lisa to contact Nik Elidas to get them going again.

Lake Track. NIL

Managers Report

Kawa Kawa Bay now finished. – but still some slips to fix
Redwoods and Rotary Ride has suffered some slips due to bad weather
Rotary downhill realignment for Day Night Thriller to be done
Windfall on Bumblebee
W2K – the poisoned trees near the track edge (Kinloch side) need to be felled and this will be done on Pete Masters return.
Bruce Jaine is acting maintenance manager in the two Pete’s absence for the next month. Bruce has also been a great help with maintenance in general including mechanical maintenance on the power-barrow.
Thomas will put Bruce Janie’s cell phone number on the website for reporting maintenance requirements on tracks.

Media, Promotion and Website

Map price increase to $3 as from 1 October 2010
Rapid Sensations want to be on the map
Sponsorship Policy (Richard Balm has provided a draft for consideration). Thomas believes it needs researching through a subcommittee and Thomas will coordinate

Funding / Projects NIL

Safety / accidents / incidents NIL

GENERAL BUSINESS

Festival of Cycling Lake Taupo NZ meeting – had good representation. Everyone agrees it will be an iconic event! Thomas to email the minutes of that meeting

Meeting Closed: 9:19pm

Next meeting – Tuesday 10 August 2010, 730pm at Plateau

	Actions June 2010	Name	Status
1	Letter from Leith Rhind of DoC re pine trees	Shorty
2	Bicycle Dream movie purchase	Thomas
3	TDC invoices – request	Thomas
4	Newsletters online	Thomas/Shorty
5	T-Shirts – Nik Elidas	Lisa
6	Extra CAN magazine copies through Council	Thomas
7	Sponsorship policy – research	Thomas
8	Email – Festival of Cycling minutes out	Thomas

Posted: Tue 22 Jun 2010

479619

15 December 2009

BIKE TAUPO INC.

MINUTES OF MEETING – 15 December 2009, 7:00 PM AT PLATEAU BAR AND RESTAURANT, TAUPO

PRESENT: Richard Balm, Karyn Hutton Thomas Schwarz, Pete Masters, Pete McFarlane Richard Hine, Lisa Rowland, Cath Oldfield, Keith Crate, Shorty Hughes.

APOLOGIES: Aniek Van Iersel

CONFIRMATION OF PREVIOUS MINUTES

Committee agreed that the minutes of 17 November 2009 were a true and correct record

Accepted by Thomas/Richard

MATTERS ARISING

Election of Officers:

Treasurer: Karyn Hutton (nominated by Richard Balm and seconded by Keith Crate)

Secretary: Lisa Rowland (nominated by Thomas Schwarz and seconded by Richard Balm)

Terry Slee has advised the Doc invoice has been organised.

Jim’s Cartology Services – Invoice has been paid by Bike Taupo and it will be reimbursed by the Cycle Challenge

Bank Link – Jo from Strettons has advised that Bank Link is not as expensive as Zero. Also Strettons will be able to absorb the cost of Bank Link. The committee was all in favour of going with Bank Link.

CORRESPONDENCE REPORT: (as provided by Aniek in her absence)

Incoming:

Letter from TDC to Pete Master and now given to Richard
Cyclemania Report (to be discussed in GB)

Outbox:

3/12/09 letter to Ministry of Tourism re. Drone

Emails:

13/12/09 announcement from Café Crouton (nee The Cottage) in Kinloch it is a bike friendly cafe

Accepted by Lisa/Richard

TREASURERS REPORT

OO Non-profit $

Online Saver Account: $

Term Deposit: $

Receipts: $

Payments: $

Debtors Due:

Accounts payable:

Other matters:

It was resolved that Thomas Schwarz becomes a signatory (as Chairperson) for the Bike Taupo accounts and that Richard Balm be removed. All in favour

(Karyn/Lisa)

Invoice to Cycle Challenge ($4,000 plus GST) for the Huka Co-ordination and management
Karyn to ring Mike Langley for correct figure for event fees
Karyn to give Helistar account to Mike Langley for payment by Cycle Challenge
TDC Service Contract due for invoicing in January $7,500 plus GST

Treasurers Report Accepted: Thomas/Richard

NEW SUBCOMMITTEES:

Wairakei “7 wise men” Made up of: 1 Bike Taupo committee member to Chair, 2 mountain bike club members, 5 – 6 others.Their purpose: Planning future tracks, Forestry – logging, Tourism agendas, spending maintenance/building of tracks. Need a new Appointment for Chairperson. Pete McFarlane and Shorty Hughes (between them) nominated. All in favour

Urban Jungle: Richard Hine, Aniek, Cath, Thomas (Bernard Cruskowoski – TDC cycling champion)
Lake Track
Media and Promotion and Newsletters (Richard Balm to co-ordinate. Need to separate Urban and Wairakei – call them Urban Jungle and Track Crew Richard Hine (UJ) and Pete Masters (TC) to feed information to Richard Balm – all agreed the information flow is very important to keep public up to date with Bike Taupo’s movements.
Funding
Incident Report

Managers Report

Track Counters are in place at Wairakei (one more to go in, in the car park)
Spraying is complete (2 days on W2K to go)
Pruning is happening on the Outback and in 3 -4 weeks thinning
Huka Challenge – lots of work but it ran well. It had taken around 3 – 4 days per week to get ready in the last few weeks.
Kawa Kawa track progressing – currently pulled out till after the Christmas holiday season/ end of January – track getting too busy with people.
Working on a track in Mission Bay
Wairakei Hotel – have requested we build a track from their complex through the 9-hole Golf tunnel into the Outback. Estimated $10,000 to build including signage. This will be completed before the boys head back to Kawa Kawa.
Digger (with Pete on it) slipped on the Kawa Kawa Bay track. Doc doing an incident report.
Maintenance budget for 2010:

INCOME

$15,000 service contract (maintenance $10,000 and map/insurance etc $5,000)
$4,000 Huka Challenge
$5,000 Other event fees
$1,000 maps

EXPENSES

$3,000 costs to run van
$1,000 tools
$500 chemicals
$1,000 timber
Rest on wages

Maintenance basically fits the income

They will use PD occasionally

GENERAL BUSINESS

1. Bike Wise Month

Mayoral Challenge will be on 17 February 10
Family day planned for 10 February
TDC to pay for an ad featuring Bikewise
Spot the Cyclist will feature again this year during the month
Murray Bishop, Thomas, Aniek and Richard involved

2. Cyclemania 2009 Report

Keith provided committee with a report
Lianne Fraser was a great dedicated manager for the project
Welcomed Youthtown as presenting sponsor and also Sport Waikato to the partnership.
The programme proved to be tight with a good impact
Next year they’ll look at getting the programme out 3 months earlier so people can plan.
Criterium was well received and next year hoping to get the Nationals.

3. Other Business from Keith

· Discussion had regarding the Offroad 1/2 Marathon. This year the Trust made no money. Keith requested Bike Taupo’s acceptance of Bike Taupo receiving a maximum of $10K for the race (which allows for 1000 competitors). There will be a competitor cap of 1,500. The committee agreed to the $10K cap with a review in 2 years time. Richard to prepare a Letter of Confirmation for signing off at next meeting.

· Keith urged Bike Taupo and members to submit to the TDC Structure Plan – need to keep pushing for a cycle friendly town.

· Keith mentioned he’s working on an official ETA opening – pushing for the first people to go on it to be cyclists!

4. Annual Christmas Ride and Catch-Up

To take place on Sunday 20^th December – Lisa to prepare a flyer for sending to all members. Will either by a ride on the ETA or the Kawa Kawa Bay track and drink at Tipsy Trout.

5. Cycle Challenge Guide Books – Need to send out the 3 x books to the people drawn at the AGM – Lisa to do.

Meeting closed at 9:10 pm

Next meeting will be 16 February 2010 at Plateau 7pm

ACTION LIST

Action	Name
Helistar Account to Mike Langley	Karyn
Newsletters (Urban Jungle and Track Crew)	Richard H, Pete, Richard B
Confirmation Letter re. Off-road ½ Marathon $10K cap	Richard B
Christmas Ride Flyer	Lisa
Cycle Challenge Books	Lisa

Posted: Tue 15 Dec 2009

479616

18 May 2010

BIKE TAUPO INC.

MINUTES OF MEETING – Tuesday 18 May 2010, 7:00 PM AT offices of

OK Computer, Totara Street, Taupo

PRESENT: Karyn Hutton, Thomas Schwarz, , Pete McFarlane, Mike Langley; Lisa Rowland, Keith Crate, Aniek Van Iersel, Shorty Hughes

APOLOGIES: Pete Masters

CONFIRMATION OF PREVIOUS MINUTES

Minutes of meeting from 30 March 2010 were confirmed as being true and correct. Thomas/Aniek

MATTERS ARISING

	Actions March	Name	Status
1	Big Brother Big Sister Fundraiser on website	Thomas	Done
2	Pedal Talk Newsletter	Shorty/Aniek	Done – need more for next one
3	Joe Simpson and Jed Mildon still to get together for Dirt Jump Park.	Shorty	Has been dealt with by TDC and paid by them. Keith to email blurb to Shorty for newsletter
4	Cycle Maps for town –Km for each ride to be out on. Change title to 60 Minute Rides. W2K picture not appropriate as not on map.	Aniek / Lisa	WIP
5	Overdue Invoice from Hub Café	Thomas	WIP
6	Letter to TDC regarding conflict of Walkers and Cyclists on Lions Walk, suggesting speed barriers	Thomas	WIP – Bike Taupo advocates for speed barriers but its more about education.

	Actions February	Name	Status
1	Arty Bike Rack	Pete/Aniek	No go
2	Signatories on Bike Taupo accounts	Thomas	Done
3	1.5m signage review Aniek had meeting with Christine at TDC. 16 new signs, new material and movable. Lisa to look for locations.	Lisa/Aniek	WIP
4	Discussion with Jo at Stretton's re resignations and procedure for meetings without a quorum	Lisa	Done

	Actions January	Name	Status
1	Bicycle Dream movie	Thomas	No go
2	Cafes on Website	Thomas	Done

CORRESPONDENCE REPORT:

Inbox:

· Taupo Moana Rotary Club rejection of application for funding

· Hawaii Bicyling League - invitation to 29^th Annual Honolulu Century Ride

· Oxfam – thank you card and pendant

Outbox:

· To Craters of the Moon Trust – thanks re donated boardwalks

Emails/website enquiries:

· Question about W2K and David Halliway – answered by Aniek

· Recommendation for signs on W2K by family Inglis – forwarded to Pete Masters

· Rotary Ride extension through OD Park by Alison Rawly of TDC – sent to Pete and Murray Fleming

Expecting a letter from Leith Rhind of DoC re pine trees felled mistakenly.

Correspondence accepted Lisa/Shorty

TREASURERS REPORT:

Transactions since last meeting

Payments $29,180.02

Receipts 24,387.17

Bank Balances

OO Non-profit $489.51

Online Saver Account: $2,741.33

Lake Track 01: $301.55

Term Deposit 100 days: $10,395.43 - due to come off next week

Debtors Due total: 12,705.18.

Accounts payable total for approval: $95.63 (Committee approved these accounts)

Treasurers Report Accepted: Thomas/Mike

SUB-COMMITTEE REPORTS

Keith Crate Report

Cyclemania: Has been renamed to “Bike Taupo Festival of Cycling” and a separate Trust has been set up to run it called “Lake Taupo Festival of Cycling Trust”. Trustees are: Keith Crate; Jim Clelland, Gerry Dance, Morris Heapey, Bernard Cruskowoski. Its partners are: Cycle Challenge Trust, Bike Taupo, Sport Waikato and Taupo District Council. Others on the Trust in an administrative role are: Kay Brake (Treasurer), Liane Fraser (Co-ordinator). Keith is now solely putting all his energy into this Trust and is no longer involved with the Cycle Challenge Trust. Funding will go to Youthtown once again and there is a naming sponsor in the pipeline. The Bike Taupo Festival of Cycling is to include every aspect of cycling.

Kinloch ¼ Marathon - Event that runs along side the Off Road ½ marathon. Keith asked for Bike Taupo’s consent to use the first part of the Kawa Kawa Bay track. This consent will need to be sought from DoC. Bike Taupo volunteers are not required to man this event only the W2K Off Road ½ Marathon.

ETA Opening – Opening in October and there’s a possibility that the World Record attempt for longest parade could be attempted. This could also be the launch of the Festival?

Cycling Booklet: Guide to Cycling in Taupo - Keith is investigating DLT for funding – he will also approach the Information Centre regarding their thoughts on cost to public.

Other thoughts: Rick-shaws on Lake Terrace once the Council own it !!

Wairakei (7 wise men and 1 wise woman)

Corkscrew – has a new uphill loop which is a Grade 3
Paint Ball track is being prepped for May’s race.
Working B on the Deb’s track uphill
The shelter in car park has been boarded in now.
Mike Power of Crown Forest needs to know if we are doing any work in the forest.
Craters Trust – thank you for boardwalks
Meeting was had with Steve Ferguson of Crown Lands – it was stressed for the need of a toilet facility in the park.
Pipeline on Poihipi Road is going in – letters still being sent in re it.

Urban Jungle

The model communities submission from Keith/Thomas/Claire looked really good
Thomas spoke to Council re Submission to Annual Plan.
1/5 metre signs – Lisa asked Mike if the Cycle Club would be interested in scouting for new locations of future signage. He said he’s sure they would be and would report back to next meeting with locations.

Lake Track.

Tourism Resource Consultants have sent their Feasibility Study in draft which has been perused.
Subcommittee will be running through in more depth next week. Its coming together really well.
Rotorua Iwi has given their agreement.
They now have agreement in principal from all landowners.

Managers Report

Kawa Kawa Bay – they are now 1.6kms down the other side from the Rocks summit.
Bruce Jaine has been labouring and will be filling in for Pete Masters when he’s away
Owen Delany track has now been fenced of for safety reasons.
Pete organising a working B for work on the Rotary Ride – uphill single track realignment.
They obtaining some “bent” timber from Placemakers for $8oo (worth $8,000 – thanks Placemakers!!)

Media, Promotion and Website

· Shorty has done her first newsletter! All credit!! Included in it was mention of the new Road Cycle Rides that Tri Sport is running from the Events Centre on Sundays at 9am.

· Cycle maps – Aniek reported that a proof is due tomorrow. Kms are done and wording has been altered as discussed with relevant pictures put in. To be called “Easy Urban Rides”

· 1.5 Metre signs – Lisa suggested the Cycle Club scout for appropriate new locations since they are out there riding the rural roads. Mike agreed. Lisa to email him the old locations of bike signs.

Funding / Projects

· Still not heard from TDC regarding a date to discuss future funding.

Safety / accidents / incidents

· Sprained wrist - Wairakei

· Broken Ribs -Wairakei

GENERAL BUSINESS

The Community Police are launching a 4 week campaign on the helmet law and have asked for our support. Thomas will ring them and discuss Bike Taupo’s views – that being it would support a “positive” campaign. Ie . if tickets are issued for non-wearing of helmets while cycling give them a chance to present/purchase a helmet to have their ticket revoked.

Meeting Closed:10.12pm

Next meeting – Tuesday 22 June 2010, 730pm at Plateau

Posted: Tue 18 May 2010

479617

16 February 2010

479618

02 February 2010

479615

22 June 2010

479619

15 December 2009

479616

18 May 2010

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