479592

24 April 2012

BIKE TAUPO INC.

MINUTES OF MEETING – Tuesday 24 April 2012, 7:00pm

Waikato Regional Council Building, corner of Paora Hapi and Titiraupenga Streets, Taupo.

PRESENT: Thomas Schwarz, Shorty Hughes, Cath Oldfield, Rowan Sapsford , Karyn Hutton, Pete MacFarlane, Mark Gibson, Julie Norris, Thea de Petris and Pete Masters

APOLOGIES: Keith Crate

	Actions Outstanding to March 2012	Name	Status
1.	Website rebuild. Structure in place. Editing now and content moving over. Rowan to meet with Me Creative about incorporating new logo.	Thomas/Mark/Rowan	WiP
2.	Fortnightly Track review from committee members.	Thea	WiP see list
3.	See Saw needs to be reinstalled. Under 400mm or over 1.5m.	Pete/Pete
4.	Maps GPS to be finalised. Advertising structure. Add ‘Blue Rides’ to maps. Continue, even with storm damage as most tracks will be not very different. Aim for mid-winter.	Rowan
5.	Poisiden Contracting will invoice us for the GPX 3D.	Mark and Rowan
6.	TDC/Archery Club re track from ETA to Rotary Ride. See Ian Connan.	Cath	On Going
7.	Funding for toilets at Craters.	Shorty/Cath
8.	Tunnel at carpark in Craters.	Shorty/Cath
9.	Strategy Meeting last week of May. Check with Alan. Include Official Partners.	Thomas
10.	Annual Plan TDC July	Rowan
11.	Letter to Mark Davies at DoC for $5k to pay for signage on Rotary Ride through to Aratiatia.	Cath
12.	Consent for toilets invoice	Shorty
13.	$100 cheque for paperwork for filming for Kawakawa	Rowan
14.	Trademark Ride Central logo	Mark
15.	LTCC apply to Taupo Moana Rotary for Cycle Active bikes and/or for funding to run more courses. See Mike Langley.	Cath
16.	Wairakei Tourist Park Meeting Honey Hive 4 May 8am-9am	Shorty
17.	LTP SubmisionPresentation. First 2 weeks in May.	Rowan

CONFIRMATION OF PREVIOUS MINUTES: Cath/Thomas

MATTERS ARISING:

Maps – Separate map for GLT and for the BT network. Discussion on best pricing structure for advertising. Maybe a tiered approach to incorporate the GLT, signage and the website. Mark and Rowan will put together some options. See Mark and Julie’s ideas for Friends/Corporate sponsorship of GLT and BT.

Submissions & Long Term Plan – Thea and Rowan done.

Trustpower Volunteer Trip – Thomas and Cath went to Ashburton and had a great weekend. Thanks for the opportunity to go and hear all the wonderful stuff people are doing.

Facebook Page – Being monitored by Rowan and Mark.

Funds Transfer – Funds for a windy day transferred and then the windy day arrived!

CORRESPONDENCE REPORT:

Inbox: John Dunn re GLT. Passed to Pete Masters, with copies handed around.

TDC – Keith Crate as Observor

EW – Wilding Pines funding application received

TDC – Huka Falls Subdivision

Outbox: Thomas moved/2^nd Cath

TREASURER’S REPORT:

Payments and Receipts
Payments
	Heli Services		Kawakawa Track - Doc	1,912.00
	Streetsmart 20X		W2K	243.00
	Streetsmart 20X		RR	243.00
	Streetsmart 20X		Craters	3,253.50
	Taupo Landscape Services		Craters	200.00
	B&S Construction		Kawakawa Track - Doc	8,906.51
	Placemakers		Kawakawa Track - Doc	2,137.39
	DBCON		Kawakawa Track - Doc	1,079.60
	Quality Print		Maps, printing	458.29
	Craters of the Moon Trust		Maps, printing	250.00
	TDC		Building Consent Craters Toilets	347.83
	Taupo Bike Park		Donation	200.00
	Xero		Subscription - March	36.75
	Bike Taupo		Transfer of funds to savings	10,600.00
	GST			2,860.17
Total				32,728.04


Receipts
	Event promotions		Round the Lake Marshalling	434.78
	Phoenix Cyclery		Maps	86.96
	Malcolm Flowers Insurance		Claim	900.00
	OXFAM		Track Clearing	3,000.00
	DoC		Kawakawa Track	11,851.91
	Bike Taupo		transfer from savings account	6,500.00
	Westpac		Interest	3.46
	GST			2,306.06
Total				25,083.17

Transactions since last meeting:
Payments					32,728.04
Receipts					25,083.17


Bank Balances:
Non-profit 00					3,778.15
Online Saver 025					19,018.50




Debtors Due:
DoC		Kawakawa Bay			1,241.54
Gordons		Maps			200.00
Total					1,441.54




Bank reconciliation
Balance as at 13 March		11,423.02
add income		25,083.17
less expenses		32,728.04
Balance as at 24 April		3,778.15

Ministry payment late being received. Karyn to let creditors know. Pay the contractors from savings. Moved by Mark/2^nd Karyn

All GLT engineering should go to DoC

Moved by Karyn/2^nd Mark

KEITH CRATE REPORT:

· Submissions Week is 14^th May. Hope Bike Taupo will present in person?
· Giant Bikes are in production. Hope ‘unveiling will co-inside with takeover of SH1. Position established in Taupo, to be negotiated in Turangi. Rose is the pusher!
· Shorty will report on another great NZCT ride on the Pureora Timber trail
· Steve Giles, BikeFest Manager, has taken up Golf Club managership. So vacancy for BikeFest job; it is paid on contract..Any suggested people?
· Looks like Bruce Jaine is to take of as manager of Huka events with a Cruiser Class being introduced.
· Cycle Challenge presenting to full Council today with news of a huge profit and final attention to audit recommendations
· Mark G and I. are still striving to work with DGLT to bring about promotion of our district as a premium Cycling destination….We wont give up.
· Waitahanui planned track should start in July with consents as far as Five Mile Bay. Hope is there for extension to river bridge shortly after
· Went to sod turning of Avantidrome in Cambridge recently, Home of Cycling will be set up fully in 18 months with Bike NZ moving in.
· New events coming to Taupo in the next 12 months, Girls on Bikes, and a full Marathon on GLT. Negotiations under way for Taupo Masters Games too.
· Cath will report on progress for Bike Park
· All looks well in the cycling world; apart from commuter cycling,. Read Rod Oram’s article in the Sunday Star Times.

Cheers to all,

Keith Crate Q.S.M.

District Councillor

021 292 3847

Moved Thomas/2^nd Cath

MANAGER’S REPORT:

Resolution to apply to Rotary Expresso for $500 and/or multiples thereof, for repair of Craters tracks.

1 The wind came and blew the house down

2 The boys did a fantastic job getting the tracks open again

3 Oxfam have helped out with $3000 for the track repairs

4 I have let THT's use part of the old tank Stand track to get up to the Craters road while the logging is going on This area will be logged soon so its no big deal we all have to help to get the forest open again

5 Have sort of a plan to rebuild TT, Tank Stand , Walters as soon as logging is finished to get part of the system back

6 Meet with Craters Trust about a Cycle path / walking track up the side of the road Said we are happy to do it but need some money to get it done

7 Meeting with the Bridle way lady about a route through the Park awaiting LINZ's now

8 GLT all good and have about 1.5 kms to go

Bridges are going in, now Toilets are getting priced all starting to fall into place and looking good

Getting Great feed back on the track, the way its build and the way we operate which is nice

Will talk about meeting with John Dun and Richard at the meeting

GREAT LAKE TRAIL:

John Dunn wants the building to be sped up and completed by December 2012. The contract says December 2013. Might be possible to transfer contract to DoC. GLT committee are handling it. Coming in under budget. Boys walked to the lake. Should meet Kawakawa Bay Track in a couple of weeks.

URBAN JUNGLE:

Cycle Active been at Waipahihi all week. Cath also had kids on bikes in Spa Park with the After School Programme. In the holidays she did two sessions with School’s Out kids in park by Waiariki Polytech.

WAIRAKEI: (7 wise men and 1 wise woman)

Wairakei Pre – logging meeting

11 April 2012 5.15pm @ Craters Car park

Present: Eddie Edhouse, Pete Masters, Kay Brake from GLCC, Carwyn May, Pete McFarlane, Shorty

Apologies: Brendon Reynolds Brent Cameron, Len Malcolm, Alex Fierro

Bridleway proposal

Pete Masters meet with Bev ( Freedom riders) and a after talking to a few of the crew has proposed for the horse people to use a section of Fast Eddies and build there own track ( trim trees) so they can get thru to easy up hill. This will keep the freedom riders away from the MTB tracks and most of the roads, esp. Craters, and away from Fernley’s tracks. If you like this proposal let Shorty know.

Looks like LINZ may grant them a month by month permit at this stage. Not confirmed.

Logging after storm damage - 20^th March 2012

Logging to start on or about the 12 April 2012. Will take approx 3 months all up.

This is the plan so far things may change. Pete will keep everyone in the loop.

Area 1 Squirt, Corkscrew and a section west of Powerline road – will be clear felled - Skid site will be Cnr Q Line rd and Powerline rd so the MTB access up Q line Rd from SH1 will be closed.

Area 2 Tourist trap - Savage operation approx 1/3 of this area affected.

Area 3 Tank stand, Coaster, Walters wiggles – will be clear felled

Area 4 Bumble Bee and SH fun – Savage operation

There will be signage and flagging on all no go areas.

What tracks do we need back - priorities

Ideas from the group.

· Tourist trap, Inwards, Outwards, Piker, Return to sender. ( May extend TT)
· Tunnel and Lake Hire Link
· Tank stand
· Walters Wiggles
·

Leave for now

· Bumble bee , Corkscrew and Squirt – they have easy access and could be good working bee tracks
· Coaster – Digger required to do it well

Options for the Huka

Ask LINZ for one off permission to use Q line rd and 60K hill

Extend Tank stand

Want to keep some hand made tracks eg Walter wiggles

Funding

Will need to work out how much track and costs and then where from?

Blue arrows

Eddie Edhouse has made some great blue arrows.Pete Masters has taken some of these and will mark a safe route to follow to get the tracks out the back.

MEDIA/PROMOTION/WEBSITE:

The logos brought back from Me Creative were well received. Asked Rowan to get a macron put on the Taupō.

FUNDING/PROJECTS:

LTCC money with Taupo Moana Rotary. Cath to talk to Mike Langley about it.

The Taupo Expresso $500 for Craters, see Manager’s Report.

NEWSLETTER:

GENERAL BUSINESS:

Cycle Active Taupo - Thea talked about trying to get funding via TDC and LTP to buy Cycle Active and run the course via Bike Taupo. Being a registered charity would make funding easier to get than as a private business. Cath to talk to Mike Langley.

Meeting Closed: 9.10pm

Next Meeting: EW Tuesday 12 June 2012 @ 7.00pm.

Dates

Moonride Rotorua 12 May

Next Meeting 12 June 7pm

Signed as a true and correct record

_________________________________ Date: ___________

Thomas Schwarz (Bike Taupo Chairman)

Posted: Tue 24 Apr 2012

479593

13 March 2012

BIKE TAUPO INC.

MINUTES OF MEETING – Tuesday 13 March 2012, 7:00pm

Waikato Regional Council Building, corner of Paora Hapi and Titiraupenga Streets, Taupo.

PRESENT: Thomas Schwarz, Shorty Hughes, Cath Oldfield, Rowan Sapsford , Karyn Hutton, Pete MacFarlane, Mark Gibson, Julie Norris and Pete Masters

APOLOGIES: Thea de Petris and Keith Crate

	Actions Outstanding to March 2012	Name	Status
1.	Website rebuild. Structure in place. Editing now and content moving over.	Thomas/Mark/Rowan	WiP
2.	Fortnightly Track review from committee members.	Thea	WiP see list
3.	See Saw needs to be reinstalled. Under 400mm or over 1.5m.	Pete/Pete
4.	Maps GPS to be finalised. Advertising structure. Add ‘Blue Rides’ to maps.	Rowan
5.	Poisiden Contracting will invoice us for the GPX 3D.	Mark and Rowan
6.	TDC/Archery Club re track from ETA to Rotary Ride. See Ian Connan.	Cath	On Going
7.	TDC Submission for Walking & Cycling Strategy.	Thomas, Mark, Thea
8.	Funding for toilets at Craters.	Shorty/Cath
9.	Tunnel at carpark in Craters.	Shorty/Cath
10.	Volunteers Presentation in Ashburton	Thomas/Cath
11.	Council submissions coming up	Keith
12.	Facebook page needs to be checked for any feedback required.	Rowan/Mark
13.	Transfer $5k to 25 account for Insurance/Windy Day account	Karyn
14.	Strategy Meeting
15.
16.
17.

CONFIRMATION OF PREVIOUS MINUTES: Add Julie to apologies. Cath/Thomas

MATTERS ARISING:

Website Rebuild - Thomas said that the structure is there. Content being transferred

Weekender Track Reviews – See this list for who is doing which tracks.

Cath Headland Loop

Thea Redwoods

Pete Masters Walter’s Wiggles

Pete McF SH Fun

Shorty Tankstand/Coaster

Mark Kawakawa

Thomas Retro/Luge

Julie Aratiatia Loop

Submissions & Long Term Plan – Discussion on what Bike Taupo sees as priorities. Keep it small and doable. Cycling in town, specifically Lake Terrace and CBD. The ETA track and access to it. Continue concrete path at Riverside Park and on Spa Road opposite AC Baths.

Mizuno Meeting – see Keith’s report. Thomas and Pete saw Ian Brittain their treasurer. It was discussed whether they wanted to pay $6 per head to DoC or to BT.

Lion Foundation Funding – Paddy’s Bridge funding completed. Paid back $1,628.95 as agreed in emails. Next time, all invoices need to be checked that they are from people who we used in the quotes.

Tunnel in Craters – Julie was unable to get tunnel. Funding in progress. Need LINZ approval.

Taupo Bike Park - $200 cheque from BT received. Waiting on boys to open the bank account so it can be deposited. Many thanks.

DGLT – Autumn campaign focusing much more on cycling. Getting a relationship going has been great. They are producing a fold out walking/cycling guide.

Huka Invoice – Has been sent to LTCC. They need a new manager to run the Huka this year.

CORRESPONDENCE REPORT:

Inbox:

Outbox:

TREASURER’S REPORT:

Payments

	Xero		Admin Monthly fee - Feb, Mar	73.50
	Windrush Design		Website	595.00
	OK Computer		Website	452.00
	Land Infornation NZ		Event Fees	2,881.57
	Streetsmart 20X		Rotary Ride maintenance	917.50
	Streetsmart 20X		Craters maintenance	1,309.50
	Placemakers		D.O.C Bridge	3,120.32
	B & S Construction		D.O.C Bridge	3,821.34
	IRD		GST Payable	757.95
	Lion Foundation		Grant refund - Paddys Bridge	1,628.95
	GST			1,975.62

Total				17,533.25

Receipts

	Cycle Challenge		Event fees	2,881.57
	Cycle Challenge		Marshalling fees, expenses	5,213.47
	IRD		GST Refund	45.00
	Rapid Sensations		Maps	173.91
	Top Gear		Maps	173.91
	Westpac		Interest	14.68
	D.O.C		D.O.C Bridges	8,045.66
	GST			2,473.28

Total				19,021.48

Bank reconciliation
Balance as at 24 Jan 2011		9,934.79
add income		19,021.48
less expenses		17,533.25
Balance as at 10 March 2012		11,423.02

Invoice to LTCC $5,000 to run the Huka

Moved by Karyn/2^nd Thomas

KEITH CRATE REPORT:

1. Meeting with DGLT on Marketting Cycling (and Walking) with Rowan and Mark.

Progress slow but happening. New Autumn Launch is featuring our tracks and trails.

2. 1^st National Cycling and Walking Conference. Snapshot report attached. My overview: we are way behind as a cycle-friendly town.(not as a district?)

SNAPSHOT REPORT ON FIRST CYCLING & WALKING CONFERENCE HASTINGS

FEBRUARY 22^ND-24^TH 2012

Attendance 196 delegates and 73 presenters.

Key Points from the presentations and keynote speakers.

General observation: The beneficiaries of the $7m Model Communities had much to showcase their expenditure.

· Collaboration produces results; breakdown silo thinking
· Inconsistency of C and W planning nationwide. Govt. need to play more important role
· Main benefit on C and W is health; obesity, heart conditions and dementia increase with sedentary living, many millions would be saved on health budget
· Many communities worldwide are Future proofing to reduce carbon emissions and promote self powered mobility.
· Investment in C and W is cost effective and reduces pollution
· Bike-ability is a key to visitor promotion.
· Christchurch rebuild has a focus on ‘Greening the Rubble’
· C and W is a quality of life
· For cycling comfort sits beside safety as a motivating factor
· Both C and W can become addictive
· Look at a 20 year plan to get people out of cars
· Any progressive measures to promote C and W will encounter resistance.
· C and W will increase when infrastructure is built and there is a separation
· 40% of traffic volume in Hamilton is to/from schools. Their vision is to have traffic volume the same all year round
· 50% of NZ vehicle movement is for distances less than 3km
· Panmure roundabout is a nightmare for pedestrians, cyclists and motorists
· Best C and W cities are Portland USA, Copenhagen, Bristol UK, All Holland and ??????

Key Note Speakers

NIGEL LATTA: Entertaining, language very colourful, only memorable PC reference, Risk taking is a life cycle!!

CELIA WADE-BROWN: Wellington’s first Green Mayor. W’ton Walking Capital of NZ. 26% now walk to work, they cater for every mode of Transport, 30kph in CBD, Lampton Quay busiest footpath in the nation 6719 every hour. CBD upgrade includes Golden Mile for C and W.

ROGER GELLER: Oregon, USA Cycling City. An hour of facts and images. 50% of population walk or cycle to work. He is the 17 year CHAMPION, Catch Phrase is ‘Build it and they will use’ In 10 years 20% of traffic increase but only1% of this is vehicles. Bikeways, BikeBoulevards, BikeCorrals, Bikeboxes, BikeParks etc etc.

PROF ALISTAIR WOODWARD: From AUT. Conducted research from LTCC to prove that injury highest with less cyclists, Separation is Paramount, Cycling is not dangerous, Air Quality kill 250 p.a. A 5% shift of motorists to bikes would save 9 lives a year, 10 times more people drown a year than die cycling. Was complimentary to LTCC for reducing accident rate by spreading start out over 3 hours.

3. Giant Bikes. Thanks to Rose, Taupo Moana Rotary, Taupo Sculpture Trust and TDC Bike being constructed and should be in place this winter. Funder for a Turangi similar Installation is being negotiated.

4. Waitahanui Track, Funding and consents in place for start in July. May only progress to 5 Mile Bay for starters…but it is a start.

5. Submissions for Long Term Plan open in April. We need to submit for improvements in Commuter Riding.

6. Meetings held with Mizuno Trust members on future events on Bike Trails from Kinloch. One objective is the funding for ongoing maintenance of our Tracks

7. Pending actions on BikeFest ; reminder this one of our past ‘projects’

8. Pleased to note the start up talks on the Taupo Bike Park, situated in Spa park. Cath will update.

Keith Crate Q.S.M.

District Councillor Report moved by Thomas/2^nd by Mark

MANAGER’S REPORT:

1 Maintenance

a Most tracks are OK just the odd one being sprayed due to the growth over

the last two months

b Had a little bit of storm damage but over all not to bad

c Water control changes we had put in place over the last two years are

working well and saved the tracks in many places ie Little pines , RR Latter

Bridge on RR and the down hill on RR to name a few

d Had a few trees down but still not to bad over all

Had a few accidents in Wairakei two broken arms, one very bad broken wrist,

MTB races average has been 105 riders according to Len

GREAT LAKE TRAIL:

At 6.4 kms on the 29th

Major boardwalks are now finished just three bridges and toilets etc to go

in plus about 5 kms of track I think

All the bridges are in or done up on Kawakawa Bay track

Film crew here on Thursday filming tracks

Up date on land

Trailer has been knicked.

URBAN JUNGLE:

Suggested that a whole month of Bike Wise is too much. Everything has been diluted. Maybe get more people if it was only over a week, to give some urgency.

WAIRAKEI: (7 wise men and 1 wise woman)

Wairakei 8 Wisemen

5 March 2012 6pm @ Plateau

Present: Eddie Edhouse, Brendon Reynolds, Brent Cameron, Len Malcolm, Alex Fierro, Pete McFarlane, Shorty

Apologies: Carwyn May.

Welcome Eddie to the committee

Introduced Eddie to the committee members and given a copy of mandate and development plan

Actions and updates from last meeting.

Track Maintenance

Tourist Trap - Hill near the beginning close to punga trails. Make the hill easier and more separation of tracks. Done, great job.

Outback – Track crew - proposed to fix up hill and down hill section at the top.

Boardwalk over geothermal puddle, water diversion upgraded Done riding well.

Coaster - needs some TLC has had a lot over the summer, great to see. Brendon has done some work on this more needed.

Mr and Mrs – The bumps which are not roll overs - Please do not put in bumps if work crew do not know how they should be built.

Coles Killer – get top section working better and more user friendly. all agreed but would like a down hiller who rides the track to help with the upgrade – Action Alex will ask Bernie (Repco) to see if he is keen to help out if so, will get him to contact Pete Masters. A few of the boys have done a bit of work on this section more required.

Fast Eddie – Needs a tidy up and maybe re- routing at the top by Bumblebee. No rush on this.

Action Shorty: - Sign up @ carpark – What to help with the tracks. Done

Toilet s – New plans have been submitted to TDC one toilet needs to be handicap size and they are requesting a hand basin (no water so no point in having one). Cath and Shorty getting quotes and working on funding application.

Totara extension –. Application has been submitted. No word from LINZ yet.

Bridleway – Bev is to contact Pete Masters and go over roads they would like to access. Once this is done LINZ will make a discussion. Bev has not made contact as yet

Tunnel – Car park a second tunnel beside the first one. Have permission from LINZ to go ahead. Cath working on funding application.

Zone Map –zone map has been submitted to LINZ for final approval.

Bike Map - Has gone to the designers.

General Business

MTB car park - 3 break ins over Christmas. What to do?

Action Shorty - see if the Police had any do not leave valuables in the car signs if they do put one up. Two signs up in Craters Carpark.

Meeting Minutes- 5 March 2012

Logging

NZ Forest Managers has informed Pete Mac that the following tracks may be logged within the next year. – Tank, Coaster, Walters, Squirt, Corkscrew and Budda.

Worth seeing if an access track can be retained to get to Outback, Grinder etc, while logging operation is happening.

Brendon proposed, relocating the trails and skills area to the kids track under powerlines by Craters carpark clear the blackberry and broom so parents can see this area from the car park, maybe a grass area as well.

Track Maintenance

"Alex proposed an adopt a track/maintenance crew idea, where someone(s) is/are responsible for certain tracks to ensure vegetation trimmed, track maintained (within current grading), no chain sawing or spraying" (eg Contact boys for Kegress)

"Alex proposed more thoughtful direction/better communication lines with the track crew to ensure continued care/maintenance of craters MTB trails. An updated list of what tracks they will be working on each month would be great, and what tracks they will not be addressing or where they need an extra hand".

In order of priority, tracks that need work,

1. Coaster and Lake Hire Link – Veg clearing and berms need a tidy up (digger at some stage but will depend on when area is logged)

2. Mr and Mrs –veg clearing and tidy up some corners.

3. Debs track - change grading, veg clearing and track tidy up - working bee MTB club will organise a date.

4. Young pines and Kegress – Veg clearing.

5. Reto – tidy up the top section where Peter Manning was working, only one option. – Wisemen will do.

General

Cost of Toilet and Tunnel information to Alex for the MTB club meeting.

Blue ride loop?

Many riders are following the long and short course tracks in Craters so it would be worth having a marked course which changes every couple of months, a great way to get tracks which are not ridden much and new tracks bedded in, also get new people around the park.

Action Ed to investigate any blue core flute.

Dunny race - to raise money for toilets at Craters or maintenance of tracks.

Project Tongariro $50k to make bush corridor from Golf Course

MEDIA/PROMOTION/WEBSITE:

A selection of proposed logos for BT was handed around. Decided that we would like to see some incorporating the chain logo from the GLT and would like to keep the orange and blue. Byline ‘Bike Taupō Ride Central’. Rowan to take it back to Me Creative.

FUNDING/PROJECTS:

Cath and Thea looking into funding for Cycle Active Taupo. Southern Trust said that they would need a plan with specific dates and numbers. Thea tackling a long term contract with a partner, say, 3 years.

NEWSLETTER:

GENERAL BUSINESS:

LTCC audit. Pete Masters went to meeting. It would have been better to have had the meeting back in December and better communication to everyone. It is prudent to realise that the trustees are all volunteers and doing the best they can. BT could learn from their mistakes and have a strategy meeting to plan where we are going.

DoC Building. Rowan presented a totally different plan for the proposed building with a community office for BT and Project Tongariro.

Meeting Closed: 9.05pm

Next Meeting: EW Tuesday 24 April 2012 @ 7.00pm.

Dates

Next Meeting 24 April 7pm

Signed as a true and correct record

_________________________________ Date: ___________

Thomas Schwarz (Bike Taupo Chairman)

Posted: Tue 13 Mar 2012

479586

25 September 2012

MINUTES OF MEETING

Tuesday 25 September 2012, 7:00pm

Waikato Regional Council Building, corner of Paora Hapi and Titiraupenga Streets, Taupo.

PRESENT: Thomas Schwarz, Shorty Hughes, Cath Oldfield, Karyn Hutton, Julie Norris, Mark Gibson, Rowan Sapsford, Pete Masters, Pete McFarlane, and Thea de Petris

APOLOGIES: Keith Crate,

CONFIRMATION OF PREVIOUS MINUTES: Cath/Mike

MATTERS ARISING:
Website – Done
Maps – GLT maps done and look great. 2,000 printed. Craters almost ready. Shorty has GPSed the latest tracks. Need to get first print run out, and worry about minor changes in next run.

Tunnel – Southern Trust funded $7,000. Will use some of MTB Club donation for shortfall. Will use Gary Patterson as others are tied up on GLT and Craters rebuild. Bruce and Shorty will talk to Gary.

LTCC/Taupo Moana Rotary - Cath sent application for $7k. Cycle Active Bikes are at Taupō Events Centre now.

Job Descriptions – Mike has a list of things that could be handed to an admin person. Committee to work through it and decide what works. Will add it to AGM as constitution change.

DoC Contestable Fund - $10k annual payment from DoC. Rowan, Mark and Thomas met with Mark Davies, Kim Turia, Terry Slee and Bryce Grantson. $10k for the next 12 months for admin work. 8 hours per week.

CORRESPONDENCE REPORT:

Inbox: TDC Bike Park submission received
    Southern Trust $7,000 for tunnel
     Taupō MTB Club $5,000 donation for tunnel and tracks at Craters

Outbox:
                                Cath moved/2nd Thomas
Transactions since last meeting:
Payments                   8,423.21
Receipts              15,450.74
Bank Balances:
Non-profit 00              11,900.43
Online Saver 025              39,507.90
Bonus Saver 02              30,000.00
Debtors Due:
TDC     Rotary Ride Rebuild               496.80
Taupo Half Marathon    Entries and Marshalling etc            6,095.00

Bank reconciliation
Balance as at 28 August                                                        4,872.90
add income                                                      15,450.74
less expenses                                                        8,423.21
Balance as at 25 September                                                      11,900.43

Payments and Receipts

Payments
    Steve Milne    Labour - W2K / RR             880.00
    Rob Evans    Labour - W2K             212.40
    Steve Milne    Labour - RR / Craters              910.00
    Xero    Monthly subscription               36.75
    Streetsmart 20X    Labour - Craters          2,214.00
    Streetsmart 20X    Labour - RR             999.00
    Streetsmart 20X    Labour - W2K             702.00
    Impel    Labour - Rotary Ride Rebuild(TDC)             432.00
    Impel    Labour - RR              351.00
    Impel    Labour - Craters              756.00
    Sign On    Signs - Wairakei               64.86
    GST                 865.20
Total                  8,423.21

Receipts

    Taupo MTB Club    Donation           5,000.00
    Towncentre Taupo    Trolley Derby          2,000.00
    Event Promotions    Day Nighter          1,000.00
    Southern Trust    Maps          7,000.00
    Westpac    Interest                 0.74
    GST                 450.00
Total                15,450.74

There is still the ongoing problem with Westpac not releasing the MED funding for the GLT. Contractors could not be paid on time AGAIN. The bank does not release the $50,000 for 3 days. Rowan moved that we approach BNZ to see if they can offer a better service. Mark 2nd. Karyn and Thomas to see Murray Beadle.
Karyn moved/2nd Mark
KEITH CRATE REPORT:

No Report

MANAGER’S REPORT:

Rotary Ride is just about back to normal. Just the final part of the downhill to finish.
Tourist Trap completed.
Logging is done, just the last logs being loaded out.
Walters being rebuilt as we speak.
Bruce is doing a great job getting things open again.
Only Tank Stand and Walters to finish.

Events
Half Marathon went well. Thanks to the crew on the day. Total of 530 people.
Day Nighter was great but would not be surprised if this is the last one, due to lots of things.

GREAT LAKE TRAIL:
3.8km from Waihaha.
Work is slow with a lot of blasting and it is bloody hard work in this weather for the boys day after day.
Bridge will go in in the next 3 weeks.
Access will still be difficult even with the bridge as it will be a while before we link back to the bridge.
Shelters, signs and toilets are all being built or designed right now, and will start going in over the next few months.
Have our first fulltime employee. A young man from one of the crews. It’s great to give him work and he loves it!

Track counters have already passed last years totals for W2K and KK
URBAN JUNGLE:
Cycling Summit last week amazing. Well done Keith and Mark for putting it together. Paul Astley from Bike On was especially inspiring. He puts bikes and tracks into schools. He made the comment that we have Ironman, LTCC and lots of events but are missing the ‘real’ people.
YOUTH CYCLE PROGRAMME:

Following from the Cycling Summit and meeting Paul Astley, Thea has arranged to meet with Sport Waikato, TDC and the MTB Club to form a plan to get more kids biking.

Cycling in Taupo Schools
Possible 3 prong approach as described below:
1.    Basic skills and safety lessons
Aim – to continue lessons within primary schools as currently being done by Sport Waikato
Involves – 4 X 45 minute lessons per school using gear owned by Bike Taupo
Responsible parties – Sport Waikato
Queries – a. which year level(s) does this programme target, does each child growing up in Taupo get the opportunity to participate?
b. Regular maintenance and storage of the gear needs to be scheduled
c. Is long term funding in place for this programme?
Next Step – ?
2.    Bikes in Schools
Aim – To provide primary schools in Taupo with cycling infrastructure which includes up to 3 tracks, set of bikes, storage area and helmet for each student
Involves – Utilising the Bike in Schools project template currently being implemented through Hawkes Bay, Whakatane and Auckland.
Responsible parties – Bike Taupo is keen to oversee development of at least the first pilot project in Taupo (Mt View?)
Queries - ?
Next Step – Presentation to potential funders including DHB, BNZ, Contact, MB Century, Higgins (who else?)
3.    Student interaction with Cycling Clubs
Aim – To get cycling clubs within the district to interact with youth through establishing training/skills clinics/adventure rides/taupo interschool champs/events. See Mtn Bike Club’s draft strategic plan.
Involves – each club to develop and implement their own strategic plan for youth development
Responsible parties - ?Sandy are you interested in coordinating with other clubs to help get them started?
Queries - ?
Next step – liase with other clubs, identify training/event dates for next year, communicate to schools

Other General Discussion Points for Meeting
-    Sue – main point of contact for schools? Are you happy to liaise with schools, esp for first point of contact in relation to above projects
-    Good to know exactly what we are planning to do for 2013, identify dates so that schools can put into their calendar

WAIRAKEI: (7 wise men and 1 wise woman)
Wairakei 8 Wisemen
4 September 2012            5.30pm @ Plateau
Present: Brendon Reynolds, Carwyn May, Brent Cameron, Len Malcolm, Peter McFarlane and Shorty.
Apologies: Eddie Edhouse, Alex Fierro
Logging
Update of logging.
Tank stand, Coaster and Walters wiggles: talked to Neil from NZFM, logging crews will be finished in 3-4 weeks with some logging truck movement still required after the crew have finished.
A detour still in place.
Bike tracks reconstruction.
Tourist trap: Completed approx 6.2km has been GPSed
Ferret: open again
Bumblebee: is completed and a great extension by the Contact Energy mad engineers called the BBC( bumblebee contact) 2km
Squirt: 900m of new track in thanks to Garry Patterson
Next track will be Walters Wiggles as it is needed for the Huka. – Track Crew.
Monday night track dudes - have been busy and some great work on Debs and Mr.
Peter Manning - has been working on Retro
Funding for reconstruction of tracks @ Craters.
Donations boxes have been moved to Cafes around town. (more people with loose change)
Donation Box at Craters MTB carpark, needs to be vandal proof - Design has been drawn up and Eddie will build. Action: Shorty needs to check with LINZ and will need a copy of the design.
Toilets and second Tunnel for car park.
Funding applications are in just waiting to see if they come to the party. .
Map
Latest Craters map design shown. Action Brent will work with Rowan on this to make sure it is correct and up to date.
Shorty has GPSed and sent data to Ro for the TT, Bumblebee, BBC and Squirt.
Track descriptions and grades
Action: Len will update these and also the back ground info etc on this page.
Taupo ride planner
Route finder for bikers new to the area (similar to the Rotorua one) Action; Brendon and Carwyn will work together to work out some graded loops will be ready by October.
Next meeting - October
Worth us looking at an app for Craters – maps and maybe ride planner.
Bike Taupo has asked if there is a long term plan for Craters approx 5 years. At present we have a yearly development plan. A long term plan would help us (BT, MT Club and Wairakei Committee) to plan $ required future development of track system, maintenance and maybe a storm damage fund and permission from LINZ. Put your thinking caps on - need some ideas and costs, then will put ideas past Bike Taupo Committee.
Debs Track – lets sort this one - just need to know what section of this track is grade 4 and then we have a vote.
Marshalls for Huka and info for newsletter.

MEDIA/PROMOTION/WEBSITE:
All agreed that the Cycling Summit was really worth it. Other media covered under website and maps.
FUNDING/PROJECTS:
$7k received from Southern Trust for tunnel in Craters.
Thanks to MTB Club for a further $5k for track rebuilding and some of which will go towards the tunnel.
Waiting on Lion Foundation reply for toilets.
TDC/SUBMISSIONS:
Poihipi Road
Rowan spoke to Dennis Lewis from TDC and to the Cycling Club. These teo have been working together and the feeling was that BT didn’t need to be a part of the discussions. Rowan said that we wanted to be a part of things and for BT to be seen as the ‘Umbrella’ for all things cycling in the district. $300,000 over the next 3 years with 50% funding from Transit. According to Downers it costs $35m2 for seal.
Rowan thinks that the best way is to make submissions with road counts and to begin upgrading the worst parts. Perhaps a presentation with cyclists/truckies/commuting traffic/kids to get across the point that this road is being used a lot more than it was in 1970 and that the traffic has changed significantly.

NEWSLETTER:
All information to Shorty please.
GENERAL BUSINESS:

Partnership Draft
Thank you to Julie and Mark for putting this draft together. Any money/sponsorship/partners need to go through Mark and Julie, so that we are consistent. There are lots of factors that will come up for discussion and for the big details it will come back to meetings. But for the straight forward stuff, Mark and Julie will make the decisions.
The only change was to make the Cycle Friendly Partner $500 per year. Mark and Julie move to accept this Partnership Programme. Thomas 2nd and all in favour.

PARTNER PROGRAMME
Partnerships can be multiple tiers
Tier    Target           Benefits     Criteria    Cost (+GST)
/year
FRIEND    Cyclists
Businesses        Bike Taupo sticker, which may be displayed on your bike, vehicle or establishment
    Name (text only) on Friends page on the Bike Taupo website    None    $43.48
CRATERS MAP    Businesses        Advertisement on the Craters map
    Acknowledgement on the Craters map page on the Bike Taupo website    None, but assume business has a link with biking.    $500

GLT MAP    Businesses        Advertisement on the Great Lake Trail map
    Acknowledgement on the Great Lake Trail map page on the Bike Taupo website     None, but assume business has a link with biking    $500
SUPPORTERS
Or
? PARTNERS    Businesses         To be discussed
    Acknowledgement on Bike Taupo website    None    Product, service or discount
TRACK NAMING
or MAINTENANCE     Businesses        Business name on trail entry
    Acknowledgement on Bike Taupo website    None    $5000
CYCLE FRIENDLY PARTNERS
    Businesses
        Business (name, logo and link) on the Partners page of the Bike Taupo/Great Lake Trail website
    Use the Bike Taupo & the New Zealand Cycle Trail Official Partner logo at your establishment, on your website and in publications
    Increased business referral - “support the businesses that support the trail”
    Opportunity to purchase discounted bike equipment for your business
    Link to the New Zealand Cycle Trail section on www.newzealand.com
    Invitation to be included in the official New Zealand Cycle Trail product directory that will be updated for NZ’s biggest tourism trade event TRENZ each year    Must meet and maintain cycle friendly criteria     Need feedback
Meeting decided on $500
MAJOR    Businesses        Let’s talk…

Possibilities
    Name Craters Park
    Prominent acknowledgement on maps
    Prominent listing on every page of the Bike Taupo website
    Branding, product displays and distribution of promotional material at official events using Bike Taupo trails - dependent on the agreement of event sponsors
    Use of the Bike Taupo database for marketing purposes.
    International exposure     None    PBN

AGM
Thomas to check with Suncourt for AGM. They can do food and have a bar and are cycling friendly.
ADMINISTRATION POSITION
Cath left so group could discuss the appointing of a person for the admin position.
After some discussion it was decided that the Admin Person would cover the following duties
•    General secretarial duties
•    Coordinating treasurer and committee activites
•    GLT admin and liaison with MED and other related activities
•    Fundraising
•    Sponsorship
•    Liaison between sponsors and Bike Taupo committee
•    Website maintenance
•    Social media responses
•    Maps updating
•    Membership activities
•    Assume initially 20-25 hours a week.

Motion called by Thomas to appoint Cath Oldfield or to advertise generally. 4 in favour of Cath/3 against.

Meeting Closed: 9.52pm
Next Meeting: EW Tuesday 23 October 2012 @ 7.00pm.

Dates

Next Meeting 23 October 2012 7pm
AGM Tuesday 30 October 2012 7pm
MTB Club AGM/Film Evening with Karen Hanlen Thursday 15 November 6pm $20

Friday 23 November 2012 4pm Bikefest Kids Course
Saturday 24 November Huka Challenge and LTCC

Signed as a true and correct record

_________________________________                Date: ___________
Thomas Schwarz (Bike Taupo Chairman)

Posted: Tue 25 Sep 2012

479591

12 June 2012

BIKE TAUPO INC.

MINUTES OF MEETING – Tuesday 12 June 2012, 7:00pm

Waikato Regional Council Building, corner of Paora Hapi and Titiraupenga Streets, Taupo.

PRESENT: Thomas Schwarz, Shorty Hughes, Cath Oldfield, Rowan Sapsford , Karyn Hutton, Pete MacFarlane, Mark Gibson, Thea de Petris, Pete McFarlane, and Mike Langley

APOLOGIES: Keith Crate, Julie Norris and Pete Masters

	Actions Outstanding to March 2012	Name	Status
1.	Website rebuild. ‘Skin’ design to be discussed with Mike, Craig from Me Creative and Thomas and Rowan. Possible to put on a ‘Donations’ button.	Thomas/Rowan	WiP
2.	Fortnightly Track review from committee members.	Thea	Cancelled due to tracks being rebuilt
3.	See Saw needs to be reinstalled. Under 400mm or over 1.5m.	Pete/Pete
4.	Taupo specific background and only necessary information.	Rowan
5.	Poisiden Contracting will invoice us for the GPX 3D.	Mark and Rowan
6.	TDC/Archery Club re track from ETA to Rotary Ride. .	Cath/Pete	On hold with logging
7.	Funding for toilets at Craters.	Shorty/Cath
8.	Tunnel at carpark in Craters.	Shorty/Cath
9.	Annual Plan TDC July	Rowan
10.	Letter to Mark Davies at DoC for $5k to pay for signage on Rotary Ride through to Aratiatia.	Cath
11.	Trademark Ride Central logo	Mark
12.	LTCC apply to Taupo Moana Rotary for Cycle Active bikes and/or for funding to run more courses. Application done. Follow up. Valuation of CAT ask Craig at Cornershop.	Cath/Thea
13.	Job Descriptions and collating	Everyone/Thomas
14.	EW letter of acceptance and invoice for $29k	Cath/Karyn
15.	Bikes for landowners at Whangamata Road car park	Rowan
16.	Boat building contract	Pete McF
17.	Waitahanui Track options to avoid conflict with landowners	Rowan/Shorty
18.	Perspex donor boxes in bike shops. Where are they all so they can be emptied?	Mark/Karyn

CONFIRMATION OF PREVIOUS MINUTES: Cath/Mark

MATTERS ARISING:

Website – Site has been built. Thanks to Julie for categorising all the files. Waiting on the ‘skin’ design. Needs to be able to be viewed clearly on all devices. Craig from Me Creative needs to speak to Mike, the website builder. Thomas and Rowan to talk to both of them.

Maps – Rowan had a mock up. Needs to have Taupo specific background and the information only what is necessary. No need to double up the track grading.

Strategy Meeting – Held at Le Pines with Alan Vane facilitating. Minutes coming from Alan. Everyone to do a ‘What I Do’report and Thomas will collate to see if we can come up with a job description for a paid administrator.

Consent for Toilets – Successful, thanks Shorty. Funding to be done now. Cath going to Funding Workshop on Tuesday 19 June, so they will get to it after that.

$100 cheque - for paperwork for filming for Kawakawa, done by Rowan.

LTCC - apply to Taupo Moana Rotary for Cycle Active bikes and/or for funding to run more courses. Cath applied early in May. Will follow up. TDC agreed to $3k per annum over 10 years to help fund. (See Thea’s report for more details).

Wairakei Tourist Park Meeting - Honey Hive 4 May 8am-9am. Shorty attended. See Wairakei report.

LTP Submission Presentation – Thanks to Rowan, Thea, Thomas and Julie for their work. Our $25k per annum funding was passed plus $3k over 10 years for CAT.

CORRESPONDENCE REPORT:

Inbox: EW – Wilding Pines funding application approved. Needs to be replied with a written acceptance of conditions and an invoice. Cath and Karyn to do.

Le Pine account for easement over Oliver Block. Mark moved to approve $3,283.25 payment. Shorty 2^nd. All in favour.

Outbox: Thomas moved/2^nd Cath

TREASURER’S REPORT: (Karyn presented first as she had to leave)

Payments and Receipts

Payments
	Xero	Subscription - April	36.75
	Xero	Subscription - May	36.75
	Cory's	Signs	191.00
	Sign On Ltd	Signs - Wairekei	30.00
	Len Malcolm	Fuel voucher - Moonride	34.78
	Bike Taupo	Transfer to GLT a/c	100.00
	GST		49.39

Total			478.67


Receipts
	Gordons Taupo	Maps	173.91
	Taupo MTB	Track Maintenance Fee	137.83
	DoC	Kinloch Bridge	1,079.60
	DoC	Grant - Trail mapping&Web work	2,000.00
	IRD	GST refund	2,792.49
	Cash	Donation - track maintenance	60.00
	Event Promotions	Moonride - marshalling services	1,000.00
	Westpac	Interest	5.18
	GST		658.70

Total			7,907.71

Transactions since last meeting:
Payments		478.67
Receipts		7,907.71


Bank Balances:
Non-profit 00		11,207.19
Online Saver 025		19,071.25




Debtors Due:
TDC	Turangi Track	3,643.20
St Patricks Catholic School	Event Fees	230.00
Total		3,873.20

Bank reconciliation
Balance as at 24 April	3,778.15
add income	7,907.71
less expenses	478.67
Balance as at 12 June	11,207.19

Mark to find out where all the Perspex donation boxes have been placed and let Karyn know so they can be regularly emptied.

Cath suggested a donation button on the website.

Karyn moved/2^nd Shorty

KEITH CRATE REPORT:

BRIEF COUNCIL REPORT ON CYCLING RELATED SUBMISSIONS AND DELIBERATIONS.

General,

Submissions and petitions were over 90% on rating issues. However our whole debt and expenditure situations were related to this. Savings were made in the millions on both Capital and Operational expenditure.

The issue of rating through Capital Valuation was resolved 6 to 3 in favour of the switch to CV.

Cycling,

· Community service grants were discussed and debated heatedly but by a narrow majority, BT’s $25 K is secure in the LTP along with $3k a year for 10 years for Schools Cycling Training.

· No change to the Transportation Budget but widening of Poihipi Rd.is still a priority but dependent on NZTA funding ( just heard of a Cycling accident as I write)

· DGLT’s budget again had heated debate but is secure so the Cycling marketing campaign can proceed this Autumn.

· Sculpture Trust’s budget was halved but our Giant Bikes are safe I understand.?

· The Yacht Club to Waitahanui track extension was agreed but only a minor amount of TDC funding for this to link up end of Lion’s Walk to the ‘Rabbit Paddock’. Hopefully this will proceed as agreed by DoC to 5 Mile Bay in the next couple of months; then follows negotiations with Maori owners.

· DGLT & Council are setting up a Cycling ‘ Industry’ forum so all cycle related activities can collaborate for future benefit.

Just so you know I voted against CV for rates assessment but obviously in favour of all cycling funding. There was no submission on the Bike Park but still on the Spa Park plan. Well done to track team on GLT completion, very well used already.

Good riding,

Keith.

Moved Thomas/2^nd Cath

MANAGER’S REPORT:

· GLT Blessing @ Waihaha Friday 1^st June – Started work that day, and now into the rock section before the bridge. – Hope to have plans for first bridge this week.
· Mike Henderson of Red Bull explosives has arranged for the two magazines to go to Seays Quarry Pohipi Road for us to use. Should have this sorted this week, early next so we can start blasting.
· Chad and Bruce will be out of KK bay this week.
· Turangi Red Hut track. Rob and Pete had 3 days in Turangi starting this track. This is a project Terry Slee is connected with through DOC.
· Wairakei. Logging in Cork Screw area is finished, still working in Tourist Trap and Bumble Bee.
· Started poisoning Pine trees on the RR the other day on the Huka Down hill.

GREAT LAKE TRAIL:

· Waihaha end has begun. There was a blessing ceremony. Hit rock already. Blasting needed.
· Whangamata car park needed and already resolved. Rowan visited the landowners for 1200m². They said that they like the look of mountainbiking and if we got them two bikes, we could have the land for the car park! Rowan to organise. Land will be transferred to DoC. Suggested that the landowners be properly fitted with the bikes for them, rather than just go on best price.
· Rowan showed a design as a gateway for the GLT. It was a sprocket and lake silhouette, and the suggestion was made to maybe use the chain logo from the GLT. Rowan will take the idea back to Fraser Scott.
· Design ideas for maps and signs in the Dropbox.
· John Dunn’s emails are very erratic and contradictory.
· Pete McFarlane presented quotes for a simple barge/boat to be purchased for the building and maintenance of the GLT. There is a $90,000 budget from Nga Haerenga. It was discussed that a single motor would be more economical to maintain. Rowan moved that we accept the Mark Skelton quote for $89,875.00 for Skelton Craft with 1 x Yamaha F150 4 stroke motor. 2^nd by Mark. All in favour.
· Boat building contract required from Mark Skelton, with time frames etc.

URBAN JUNGLE:

Education Programme Report from Thea

- 3K per year for next 10 years obtained from TDC.

Following discussion/decisions required

1. Objective of programme - To establish an on-going cycle education course in the Taupo District to increase number of residents using bikes as a mode of transportation and form of recreational activity.
Keep the name the same for now - Cycle Taupo Active?

2. Possible courses to be run:
a. School programme
b. Holiday programme
c. Parent Child adventure experience
(lots of future projects to be completed later in conjunction with this programme like tracks at lower decile schools, bike trains to and from school...)

3. Need to get valuation of gear
Do we use Nick, Corner shop dude, anyone else to consider..?
Purchase gear.

4. Ownership entity
Agree that for now Cycle Active Taupo will run as a subcommittee under BIke Taupo.
Double check this decision with Alan Vane as tax liability and risk assessment issues are need to be considered.

5. Once above decisions are made, meet with Claire and Christine from TDC.

6. Develop a budget for 2012 and seek funding.
Grants short term, but approach companies for 10 year funding to compliment TDC funding.

WAIRAKEI: (7 wise men and 1 wise woman)

Wairakei Sub -committee update.

Craters tracks

Logging bumblebee and Tourist trap area at present. Bikers have been pretty good at keeping out of the logging areas.

Then move to Walters wiggles and tank stand area – will need another route to get out to back tracks possibly

Q line and into Mr and Mrs is an option.

Working bee - top section of Debs track.

Gary Patterson has offered 2-3 days of free digger time - looking at getting him to work on Squirt.

Toilet

We have Building consent and three quotes next stage is sourcing funding – Cath and Shorty to do.

Bridleway

Bev has withdrawn the bridleway proposal as no back up support and finance for permit process. ( Pete is happy to keep working with them if the situation changes.)

Signage

From old SH 5 and at the Carters MTB park car park ( November the road changes to council, less restrictions hopefully)

Marshals - funding for maintenance

Talked to Murray Fleming he will get back to me next week with days and numbers for the Tough guy and girl events in Rotorua in August and I will organise marshals and radios while Pete is away.

Wairakei Tourist Park

Webpage and new logo see- http://www.wairakeitouristpark.co.nz/

Parties involved in the Wairakei Tourist Park:
Wairakei Natural Thermal Valley, Huka Falls River Cruise, Bayview Wairakei Resort, Huka Falls Jet, Huka Prawn Park, Volcanic Activity Centre, Wairakei Golf Sanctuary, Huka Honey Hive, Craters of the Moon, Bike Taupo Org. - Craters MTB Park, Rapid Sensations
Marketing proposal:
The WTP is marketed as a tourist park, containing many different attractions, for visitors to the Taupo region. The objective is to ensure visitors are aware of the park and spend time and money in the park with as many operators as possible. They are rewarded with memorable experiences they will pass on to others.

I attend these meeting as the Bike Taupo rep.

MEDIA/PROMOTION/WEBSITE:

Covered in Keith’s report and in website discussion in Matters Arising

FUNDING/PROJECTS:

· LTCC money with Taupo Moana Rotary. Cath to follow up application.
· Shorty and Cath to attend all day Funding Workshop at GLC on Tuesday 19 June.
· Cath and Shorty to do Craters toilet funding after workshop. New Resolution to apply for the funding. Moved Cath. 2^nd Shorty

NEWSLETTER:

GENERAL BUSINESS:

Waitahanui Track – Rose Blackley has been lobbying to get the track to Waitahanui done. There is a small piece of land that has many owners. Rowan and Shorty to explore options. Maybe the track could go around the land to the road reserve. This land was the centre of some protests and BT is not keen to cause any further drama.

Meeting Closed: 9.15pm

Next Meeting: EW Tuesday 24 July 2012 @ 7.00pm.

Dates

Next Meeting 24 July 2012 7pm

Sunday 19 August 9am Tree planting at Whakaipo

Signed as a true and correct record

_________________________________ Date: ___________

Thomas Schwarz (Bike Taupo Chairman)

Posted: Tue 12 Jun 2012

479587

28 August 2012

MINUTES OF MEETING – Tuesday 28 August 2012, 7:00pm

Waikato Regional Council Building, corner of Paora Hapi and Titiraupenga Streets, Taupo.
PRESENT: Thomas Schwarz, Shorty Hughes, Cath Oldfield, Karyn Hutton, Julie Norris, Keith Crate, Mark Gibson, Rowan Sapsford, Pete Masters and Mike Langley
APOLOGIES: Pete McFarlane, Thea de Petris

Actions Outstanding to September 2012 Name Status

1.    Website rebuild. Approach Mike then local people. Me Creative or Kim Mananui. Needs to have something to show at Cycling Summit 20 Sep 2012.     Thomas/Mark    WiP
2.    Maps. Possibly ready to go in Huka race packs.    Rowan
3.    Funding for toilets at Craters. Being sent to Lion Foundation.    Shorty/Cath
4.    Tunnel at carpark in Craters. Posted to Southern Trust. Waiting reply.    Shorty/Cath
5.    Tunnel at carpark in Craters. Posted to Southern Trust. Waiting reply.    Shorty/Cath
6.    Taupo Moana Rotary money for track rebuild. Huka money to be used for Cycle Active bikes. Sales & Purchase agreement. Waiting on reply from Rotary.    Cath/Thea
7.    Job Descriptions and collating. Use info to make a job description for paid administrator.    Thea/Mike
8.    $10k Contestable Funds. Email Dave Lumley.    Karyn/Rowan
9.

CONFIRMATION OF PREVIOUS MINUTES: Cath/Mike

MATTERS ARISING:

Website – Committee not happy with the website. Layout messy and hard to follow. Need 2 maps and website for Cycling Summit on 20 Sep 2012. Mark and Thomas to talk to Mike ASAP and check if this is possible. If not, they have the mandate to approach Me Creative and/or Kim Mananui for quote and then the go ahead to do. Moved Rowan/2nd Cath
Maps – Iwi have given go ahead for GLT map. Double sided A3 with map on one side and ads on other. GL Shuttles ad to be free on first run.
Craters map needs more definition on background. Suggested to add arrows for way track is ridden on the numbers. Email any comments to Rowan. First print run needs to happen and it’s easy enough to alter in following runs.
Toilets – Paperwork sent to Lion Foundation.
Tunnel – Funding application posted to Southern Trust
DoC $5k – Letter was sent, but no one at DoC seems to know about it. Rowan thinks that it may have been a budget excess. No further action.
LTCC/Taupo Moana Rotary - Cath sent application for $7k. Cycle Active Bikes are at Taupō Events Centre now.
Job Descriptions – Mike spoke to Kay Brake from LTCC, which has a similar set up with paid administrator. Mike to sit down with Thea and Cath to put something together to bring to next meeting. Thomas contacted Alan Vane and there seems to be no problem giving volunteer tasks to a paid position. Will add it to AGM as constitution change.
DoC Contestable Fund - $10k annual payment from DoC. Karyn to follow up. Rowan will contact Dave Lumley.
Donation Boxes – Working well. Suggested that it could be worth putting them in the cafes, especially Tipsy Trout as riders stop there straight off the tracks.
Maps to Heli Sika - Done

CORRESPONDENCE REPORT:

Inbox: NZCT Official Partner programme
    TDC Submissions
    MTB $175 Donation from GLT ride
    Mike Saunders toilet quote
    Trustpower Community Awards DVD
    Huka Honda quote and invoice for GLT

Outbox: DoC $10k per annum request
    Tunnel funding to Southern Trust
    Dirt Park Submission                    Thomas moved/2nd Cath

TREASURER’S REPORT:

Transactions since last meeting:
Payments              75,077.06
Receipts              15,599.71

Bank Balances:
Non-profit 00                4,872.90
Lake Track 01                7,082.45
Online Saver 025              39,404.11
Bonus Saver 02              30,000.00

Debtors Due:
Creditors:

Bank reconciliation
Balance as at 24 July                                                      64,350.25
add income                                                      15,599.71
less expenses                                                      75,077.06
Balance as at 28 August                                                        4,872.90

Payments and Receipts

Payments
    Poseidon    Mapping - Craters MTB          1,200.00
    BikeTaupo    Funds Transfer to 025 account        28,750.00
    BikeTaupo    Funds Transfer to 02 account        30,000.00
    Steve Milne    Labour - Craters              280.00
    Xero    Monthly subscription               36.75
    Woodworkx NZ Ltd    Maintenance - Craters               40.00
    Me Creative    Website             654.75
    Streetsmart 20X    Labour - W2K             216.00
    Streetsmart 20X    Labour - Craters          2,700.00
    Impel    Labour - Rotary Ride (TDC)             526.50
    Impel    Labour - Craters           1,026.00
    Steve Milne    Labour - Craters             160.00
    IRD    GST Payable 31/07/12          8,527.06
    GST                 960.00
Total                75,077.06

Receipts
    BT Donation Boxes    Donations - Track Maintenance             141.10
    DoC    Conservation Awareness Grant          5,000.00
    TDC    Rebuild Rotary Ride             526.50
    Lake Taupo Top 10 Hol     Maps               86.96
    NZ Forest Managers    Craters - construction of bund             250.00
    Taupo MTB Club    Donations - Track Maintenance             175.00
    Bike Taupo    Funds transfer from 025 account          8,527.06
    Westpac    Interest               13.57
    GST                 879.52
Total                15,599.71

Karyn moved/2nd Mark

KEITH CRATE REPORT:
Keith to email so can be added

MANAGER’S REPORT:
Rotary Ride uphill now open, but it’s two way.
GREAT LAKE TRAIL:
2nd crew starting using $50k operating budget. New digger needs running in. Buying 2 x power barrows and a small car to transport everyone. $5nd a small car to transport everyone. $5k WINZk WINZ funding to employ young person. Forest Managers have suggested that they do all the PAYE etc and invoice BT. Bridge being set at Waihaha. 2.8km in more-or-less. To visit go down Waihaha road at lake end to end of grass as it becomes bush. Jump over fence to right, by the beehives. As there is blasting, let the guys know you are coming. The track crew are working long, cold, hard days. It is very hard work.
Looking into toilets at Whangamata Road. New one for Kawakawa Bay. There will be large signs at road entry areas of trail. Perhaps a wash down area at Kinloch. Gateways will be bach style for Kinloch and red bard at Whangamata.
When DoC holds events, BT needs to be involved.
Alan Vane going to Wellington to learn about the new umbrella organisation for National Cycleways. Cycle Trail Creative Workshop.
URBAN JUNGLE:
Sport Waikato borrowing TDC bikes and Cycle Active (soon to be Bike Taupō) bikes for a Kiwi Sport programme at Waitahanui School for 4 weeks. Sport Waikato and the schools love that we have bikes they can use. The programme would not run without them because the schools/families don’t have good bikes or helmets. Cath has asked for feedback to give TDC and funders from Sport Waikato.
Thea has approached all the primary school principals, and the reaction is very lukewarm. Schools are busy and cash strapped, unless it’s free and doesn’t require any input from them, most schools are difficult to approach. Holiday programmes and after school might be a better way to use the bikes.
MTB Level One Coaching being run in Rotorua through Bike NZ 22 and 23 September. Cath expressed interest in going, and Thea and Julie would like to as well. BT possibly pay cost and petrol.
BNZ has approached Alan Vane about funding some BT activities. Perhaps this would work well with the kids? Contact Energy, Craig Griffin, has also expressed that they want to help. A good trailer would be useful and if it was designed well, could be used for many BT things.
Friday November 23 @ 4pm in Horomatangi Street for Bikefest kids course. Any volunteers to help would be gratefully received.
In regards to 2013 youth programmes -
1. have draft sale and purchase agreement which I will bring to next meeting for approval
2. have spoken with couple of dps/teachers within primary schools and now have pretty good understanding as to why very low response rate from principals in regards to future schools programme. Basically - word on the street is that schools in general not very happy with how Peter's programme- mainly to do with the organisational side of things. Therefore we really need to distinguish ourselves from the old Cycle Active Taupo.
3. as I have said I really want to be well planned for 2013 and know exactly how we will fit into schools/holiday programmes before the year starts. Am working on 3 different avenues based on my discussions with schools-
a. cycle training/road safety for lower decile
b. skill taster sessions (mtn and/or road cycling) for schools
c. holiday programmes.

Will advise on progress by next meeting.

Regards. Thea

WAIRAKEI: (7 wise men and 1 wise woman)

Tourist Trap all done. Great feedback. Bumble Bee now the BBC – Bumble Bee Contact. Thursday night racing attracting 60 riders. MTB Club more than happy.
MEDIA/PROMOTION/WEBSITE:
Covered in matters arising
FUNDING/PROJECTS:
NEWSLETTER:
GENERAL BUSINESS:
AGM date needs to be set. Late October or early November. Tentative Tuesday 30 October.
Meeting Closed: 9.00pm
Next Meeting: EW Tuesday 15 September 2012 @ 7.00pm.
Dates

Saturday 15 September Day Night Thriller
Cycling Summit 20 September 2012 5-7pm Suncourt Hotel
22-23 September MTB Coaching Level 1 Course Rotorua
Next Meeting 25 September 2012 7pm
AGM Tuesday 30 October 2012
Friday 23 November 2012 4pm Bikefest Kids Course
Saturday 24 November Huka Challenge and LTCC

Signed as a true and correct record

_________________________________                Date: ___________
Thomas Schwarz (Bike Taupo Chairman)

Posted: Tue 28 Aug 2012

479592

24 April 2012

479593

13 March 2012

479586

25 September 2012

MINUTES OF MEETING

479591

12 June 2012

479587

28 August 2012

MINUTES OF MEETING – Tuesday 28 August 2012, 7:00pm

Actions Outstanding to September 2012 Name Status

More Articles ...

About Us

Clubs and Activities

On Your Bike

Members