BIKE TAUPO INC.

MINUTES OF MEETING – Tuesday 18 October 2011, 7:30pm

Waikato Regional Council Building, corner of Paora Hapi and Titiraupenga Streets, Taupo.

PRESENT: Thomas Schwarz, Shorty Hughes, Cath Oldfield, Rowan Sapsford , Karyn Hutton, , Pete Masters

APOLOGIES: Mark Gibson, Thea de Petris, Keith Crate, Pete MacFarlane and Mike Langley

CONFIRMATION OF PREVIOUS MINUTES

Minutes of meeting from 27 September 2011 were confirmed as being true and correct. Cath to add Treaurer’s Report and GLT Resolution to website minutes. Cath/Thomas

MATTERS ARISING

Website. Work in progress

Weekender Credit. Thea still chasing

See Saw. On going.

GPS Maps. On going

Poisiden. Invoice not recived. Rowan and Mark will look into it.

Archery/Owen Delany Park/ETA Access. Cath to follow up with TDC

TDC Meeting. Thomas and Mark had meeting and it was very frustrating. Ideas can be agreed on, but there are always out clauses eg subject to NZTA support. Will keep banging away.

Taupo Nui a Tia College. Pete Masters spoke to them and they apologised. They will contact us next time they run an event in park.

Trustpower Prize. Karyn has paper from $1,500 grant.

TDC Funding. Karyn says the payment is in the system, but we haven’t seen it yet.

Lion Foundation Reconciliation. To be completed when all accounts paid.

KEITH CRATE REPORT: No report

CORRESPONDENCE REPORT:

Inbox:

• · Calendars and $100 from Dave Mitchell to thank us for our work. Cath to reply.
• · MTB Club $3,500. Thank you and invoice to be sent by Cath.
• · Growsafe certificates for Bruce Jaine and Chad Hooston given to Pete. Invoice for $195.50

Outbox:

Correspondence accepted Thomas/Cath

TREASURER’S REPORT: No report as final accounts being prepared for AGM.

MANAGER’S REPORT:

Only spring maintenance to report.

LAKE TRACK now known as GREAT LAKE TRAIL:

Damian Coutts from DoC has signalled that they would like to be involved in the GLT. How could they help and what is needed? Pete Masters and Rowan to keep in contact with him, Dave Lumley, Terry Slee and Mark Davies.

Blessing of Track was a wonderful morning. Thank you to everyone for coming.

Three man crew starting next week. 600m to gully completed. Signage sorted. Soon will meet back up with Whangamata Road and then can avoid farmer’s paddock. People will be able to ride down to visit workers and see how track is going.

URBAN JUNGLE: No report

WAIRAKEI: (7 wise men and 1 wise woman)

Horses seen entering Q line road were approached by Pete Masters, would not give there names, said there was a bridleway and they had an email to say so. Shorty emailed Naomi Bray ( Colliers international) to see if a permit had been given and it had not. Until we hear from LINZ - no horses allowed in the MTB zone.

MEDIA/PROMOTION/WEBSITE: No report. Covered in Matters Arising

FUNDING/PROJECTS:

Shorty moved that the committee apply for funding to build the new toilets at the car park at Wairakei/Craters of the Moon. Shorty/Cath 2^nd All in favour. None against.

Shorty moved that the committee apply for funding for a new bridge at ‘Broken Chain Gully’ on Kawakawa Bay track and for new handrails and to widen bridge at the beginning of this track. Shorty/Thomas 2^nd. All in favour. None against.

NEWSLETTER: All interesting stuff to Shorty please for Pedal Talk

GENERAL BUSINESS:

AGM:

• · Mole n Chicken Monday 14 November @ 7.30pm. BT to fund 3 or 4 platters. Buy own drinks.
• · Agenda and Presidents Report from Thomas
• · GLT update from Pete Masters
• · Copy of Constitution at AGM. Cath to check with Alan Vane.
• · Member Database and sign in sheet. Cath and Thomas.
• · End of Year Accounts. Karyn to organise with Strettons.
• · Committee re-elections for 2011. Mark, Mike, Rowan and Thea to ‘stand down’ and then new nominations called. They can be re-nominated. Thomas, Shorty, Cath and Karyn rollover and ‘stand down’ 2012.

Meeting Closed: 9pm

Next Meeting: AGM at Mole n Chicken Monday 14 November @ 7.30pm.

Signed as a true and correct record

_________________________________ Date: ___________

Thomas Schwarz (Bike Taupo Chairman)

BIKE TAUPO INC.

MINUTES OF MEETING – Tuesday 24 January 2012, 7:00pm

Waikato Regional Council Building, corner of Paora Hapi and Titiraupenga Streets, Taupo.

PRESENT: Thomas Schwarz, Shorty Hughes, Cath Oldfield, Rowan Sapsford , Karyn Hutton, Pete MacFarlane, Keith Crate

APOLOGIES: Thea de Petris, Pete Masters, Julie Norris and Mike Langley

CONFIRMATION OF PREVIOUS MINUTES: Cath/Thomas

MATTERS ARISING:

Website Rebuild - Thomas said that the structure is there. Content needs to be transferred and add the design later.

TDC Funding - Received

Thanks to Dave Mitchell & Ground Effect - Done. Invite to go visit Ground Effect when we in Ashburton for Volunteer Awards.

Charities Commission Return - Done

Heu Heu Street Feedback - Rowan completed.

Contact Rep on Wairakei Committee - Ed Edhouse

Ride Central Meeting – Done. Looking into regional branding, but retain Bike Taupo. Potentially rebrand BT too. Website, maps and Ride Centre. Jo from Me Creative has been looking at logo. New tagline too. Julie emailed around a pros and cons list. Worth considering.

KEITH CRATE REPORT:

Taupo Bike Park Inc being formed to build dirt jumps and a trials course in Spa Park. Moved that BT provide $200 start up money to pay for incorporation. 2^nd Cath. All in favour. Invoice required from Bike Park

Waitahanui Path to be built in association with DoC, EW and TDC.

.Biking & Walking Conference in Hastings. Keith and Claire Sharland going.

Australian MTB Magazine looking at doing another Ride Central video.

DGLT are looking a focus on biking in the region and doing an autumn campaign. BT input will be required and Keith and Mark will keep in touch.

Thomas asked that Keith check on Council schedule for any submissions that BT might need do.

CORRESPONDENCE REPORT:

Inbox:

• · Le Pine’s application to Maori Land Court.
• · CAN magazines
• · Domain names for GLT
• · Future Planning for Spa Park. Map from Alison Rawley. Pass on to Bike Park.

Outbox:

Correspondence accepted Thomas/Shorty

Invoice to LTCC $5,000 to run the Huka.

Moved by Karyn/2^nd Thomas

MANAGER’S REPORT:

1 Most of the track spraying is up to date but with the rain over xmas we have had a lot of regrowth on some tracks but overall most track are in good order weed wise

2 Alot of riders around, Craters has been very busy don't know about W2K but Kawakawa bay track counter is showing 16000 which means 8000 people have used it in the last year

3 Have sold about 700 maps I think since the last meeting do I need to do another run I have about 3 or 400 in stock ??/

4 PD has been slow over xmas but now starting up again Bruce and I are putting alot of time into trying to make this work long term so even if we have the odd let down long term it should be good for us

5 W2K has had a clean up

6 Tourest Trap is getting a new alignment to take out the first hard hill and take it away from the jumps alignment is in and Bruce hoping to open it up tomorrow

7 GLT now close to 5 kms in and on budget apart from the extras like the boardwalk and tunnel which the plan is to apply for extra funding

Cheers

Pete M =

GREAT LAKE TRAIL:

5.2km done. Rowan said that DoC having a meeting about the signs and markers.

URBAN JUNGLE:

Bike Wise Month in February. Spot the Cyclist people – Cath, Rowan, check with Aniek, maybe Phil and/or Greta. Breakfast/Go By Bike Day Wednesday 29 February 7am at GLC.

Cath, Thea and Thomas had a meeting with Claire Sharland at TDC about Walking and Cycling Strategy.

WAIRAKEI: (7 wise men and 1 wise woman)

Wairakei 7 Wisemen

9 January 2012 6pm @ Plateau

Present: Brendon Reynolds, Brent Cameron, Len Malcolm, Alex Fierro, Pete McFarlane, Shorty

Apologies: Carwyn May.

The Wairakei Sub-Committee

MTB Club – Alex and Brendon

Len – keen to stay on

Brent – keen to stay on

Carwyn – keen to stay on

One member from Contact Energy – Alex and Brendon recommended Eddie Edhouse as he is very keen and come to most working bees and is out riding the tracks.

• · Action Alex or Brendon to contact Eddie and ask if he would be keen to join the committee.

New Tracks

SH Fun downhill from high point, has been completed and some great rollovers thank you Carwyn.

Track Maintenance

Proposed up grades.

Tourist Trap - Hill near the beginning close to punga trails. Make the hill easier and more separation of tracks. All agreed

Coles Killer – get top section working better and more user friendly. all agreed but would like a down hiller who rides the track to help with the upgrade – Action Alex will ask Bernie (Repco) to see if he is keen to help out if so, will get him to contact Pete Masters.

Outback – Track crew - proposed to fix up hill and down hill section at the top.

Boardwalk over geothermal puddle required, leave uphill and down hill sections. Put in water diversion as required. All agreed.

Coaster - needs some TLC has had a lot over the summer, great to see.

Fast Eddie – Needs a tidy up and maybe re- routing at the top by Bumblebee. No rush on this.

Mr and Mrs – The bumps which are not roll overs - Please do not put in bumps if work crew do not know how they should be built.

Spraying - A great growing season for blackberry etc.

Action Shorty: - Sign up @ carpark – check with Track crew - wording.

Do You want to build a track?

The MTB tracks in Wairakei Forest are run on your behalf by Bike Taupo, under a permit from the Land Information NZ (LINZ). The permit requires that every new track is approved first.

Failure to get approval and grade new tracks could jeopardize our right to bike in Wairakei Forest.

If you want to build a new track or just do some work on your favourite track just contact us first. There is over 80km of track to maintain and we need all the help we can get.

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

LINZ Meeting.

Toilet – Approval of plan from LINZ and signing off the building consent

- Since this meeting the above has been approved and Peter Cook has submitted the building consent to TDC

Totara extension – End of Totara gully track to Fergs track to bypass the grass section.

This is to reduce the maintenance of mowing the grass section and keep the track in the native. We need approval from LINZ to be able to do this. Application has been submitted.

Bridleway – Bev is to contact Pete Masters and go over roads they would like to access. Once this is done LINZ will make a discussion.

- Have had a few horse prints on the tracks/road.

Tunnel – Car park a second tunnel beside the first one.

- Photo and information sent to LINZ

- Talked to Fernley he is happy for us to do this, just need to get him to sign a letter.

Zone Map – Pete Masters and NZFM are drawing up a final map of the zones. This will be submitted to LINZ for final approval.

Bike Map - we had a look at the latest version - Alex said he had drawn over a copy and returned it to Steve. Ongoing.

General Business

MTB car park - 3 break ins over Christmas. What to do?

Action Shorty - see if the Police had any do not leave valuables in the car signs if they do put one up.

Next meeting a working bee Sunday 15 January meet @ Bumblebee carpark 9am. Bring tools and a saw.

MEDIA/PROMOTION/WEBSITE:

FUNDING/PROJECTS:

NEWSLETTER:

GENERAL BUSINESS:

Meeting Closed: 8.55pm

Next Meeting: EW Tuesday 6 March 2012 @ 7.00pm.

Signed as a true and correct record

_________________________________ Date: ___________

Thomas Schwarz (Bike Taupo Chairman)

BIKE TAUPO INC.

MINUTES OF MEETING – Tuesday 27 September 2011, 7:30pm

Waikato Regional Council Building, corner of Paora Hapi and Titiraupenga Streets, Taupo.

PRESENT: Thomas Schwarz, Shorty Hughes, Cath Oldfield, Thea de Petris, Pete MacFarlane, Karyn Hutton, Keith Crate, Pete Masters, Mike Langley

APOLOGIES: Mark Gibson and Rowan Sapsford

CONGRATULATIONS: All congratulated on a splendid month. Waikato/BoP won bid for Home of Cycling. Bike Taupo won the Supreme prize at the Trustpower Volunteer Awards. We replaced Paddy’s Bridge on the Rotary Ride. Lake Track …aka Great Lake Trail… will start building very soon. Fizzy drinks supplied for all!

COMMITTEE NOMINATION: Thomas moved to officially welcome Rowan back onto the committee. Second by Shorty and all in favour.

CONFIRMATION OF PREVIOUS MINUTES

Minutes of meeting from 16 August 2011 were confirmed as being true and correct. Cath/Thomas

MATTERS ARISING

Website. Thomas has talked with Mike and they have come up with an outline with Mark and Thea. Thomas said they will produce cards with all the layers we need and then shuffle and play with them to come up with the best way to put it all together. Look to be ready for summer.

Weekender Credit. Took a group photo for the ‘Introduction to Bike Taupo’. All members wrote down their favourite track and there will be a ‘Track of the Fortnight’. Each committee person to explain why it is their choice!

See Saw. Ongoing. The Kennett Brothers sent Pete an interesting study on how structures between 400mm and 1.5m are the most dangerous. It seems that there was a perceived idea of something being harmless when it is low-ish contributes to accidents. It was suggested that something like a see saw should either be really low and less than 400mm or else over 1.5m to scare off only experienced riders.

Logo and Byline. Committee considered it to be fine and maybe only change the colour with the new website.

GPS Maps. A couple of maps brought to meeting for consideration. Looking good as they are topographical and easy to follow. MTB Club suggested some sort of indication for uphills and/or downhills. Perhaps dotted lines or arrows. The tracks could be coloured as per their grades eg black for Grade 5 etc which would help people to ride to their ability. Also suggested the maps could include the river trails too.

DGLT. Invoice for $2,000 has been sent but one from Poisiden not received.

Great Lake Trail Resolution. Thomas moved to accept the resolution giving mandate to the GLT sub-committee to pass invoices for payment etc.

BIKE TAUPO ADVOCACY GROUP INCORPORATED

It was resolved by the Committee of Bike Taupo Advocacy Group Incorporated on the

day of 2011 that:

1. The appointment of the Lake Track Project Committee be reconfirmed as a sub-committee of Bike Taupo Advocacy Group Incorporated.

2. Responsibility for implementing the rights and observing the obligations on Bike Taupo Advocacy Group Incorporated under the Funding Agreement with Her Majesty the Queen for the Lake Track be delegated to the Lake Track Project Committee.

3. Without limiting those general delegations, and to better facilitate them, Bike Taupo Advocacy Group Incorporated delegates to Karen Hutton, Mike Langley, Peter Masters, and Thomas Schwarz, as the Project Administrators appointed by the Lake Track Project Committee to administer the Lake Track Project, delegated authority to:

(a) Operate Bike Taupo’s Westpac Bank account opened specifically for the Lake Track Project and to that end, authorizes Karen Hutton and any one of Mike Langley, Peter Masters, or Thomas Schwarz to sign or authorize expenditure from that account;

(b) Pay into that account, money payable by Her Majesty the Queen pursuant to the Funding Agreement with respect to the Lake Track; and

(c) Pay from that account invoices and payments approved by the Project Administrators with respect to the Lake Track Project, provided such payments are in accordance with the budget approved by the Lake Track Project Committee.

Chairperson Secretary

Date:

Owen Delany Park/ETA Access. Track opened for Day/Nighter so the loop is open. Still need access to Rotary Ride from ETA. Looking at a two-way track along the fenceline after the RWC. Archery Club will move their butts to opposite end of range.

Dirt Jumps and Trials in Spa Park. Alan suggested that they have their own umbrella for funding and maintenance. Cath will continue to work with riders to get park underway. If anyone wants to be involved, let Cath know.

Possum Tracks. Shorty has sorted this issue out.

TDC Submissions. Keeping communication with TDC going.

Home of Cycling. Thanks to everyone who put in submissions. Waikato and Bay of Plenty are the successful Home of Cycling area. Taupo will have to see how this will flow on to here.

KEITH CRATE REPORT:

Home of Cycling. 18 districts applied and the Waikato/BoP bid was successful. The cost to Taupo ratepayers will be $3.12 per annum on regional rates. Velodrome in Cambridge September 2013. Some committee members expressed concern that Taupo riders will see no benefits, while some local issues remain unresolved. Cath to email Keith to contact Claire Sharland and Dennis Lewis to express that BT sees four pressing issues for Taupo cyclists.

• The widening of Poihipi Road.
• Signage to BT network from main roads. eg W2K, the gullies and Craters.
• Cycle lanes in town.
• With Lake Terrace becoming a local road, are there safer cycling considerations especially since the serious accident at Two Mile Bay recently.

Ribbon Cutting. There is to be an official ceremony to hand back Lake Terrace to Taupo as a local road. Suggested it would be a great opportunity to present cycling to the community. Begins at roundabout by airport and goes round to GLC probably. Keith thought we could try to get as many cyclists as possible to show our numbers.

First Cycleways Trail. Keith visited the first trail for the National Cycleways. He was impressed. Five of the trails are in the Home of Cycling area. The main idea is that there will be local jobs created.

DGLT Visitor Guide. Only one page of this guide has cycling. There is a walking guide and needs a much more cycling information. Our marketing needs to be much more prominent. Scott Pearson has been approached by Bike Taupo.

Trustpower Awards. Well done. The National awards in Ashburton in March.

Mizuno Half Marathon. Thanks to BT for their help. BT needs assurance from the organisers that they can keep it running. BT can run the event, if necessary. Keith asked to please express to the committee of the Half Marathon what BT actually does so that the event is possible and that this be minuted. 1. The track does not take care of itself and without a track, there is no event. 2. The Track Managers were out on the day before the event, making the track ready. 3. On the day there were 8 marshals from BT who stayed all day. 4. BT would consider running event if necessary.

CORRESPONDENCE REPORT:

Inbox:

Outbox:

Correspondence accepted Thomas/Cath

TREASURER’S REPORT:

TDC has not paid funding yet. Karyn to check. Cath to get Karyn a letter of some sort for the records of the $1,500 win from Volunteer Awards.

Moved Karyn/Cath

MANAGER’S REPORT

· Paddy’s Bridge put in on Monday. Some photos taken but helmet cam didn’t work

· Kev’s Track has been realigned so it works much better

· Corkscrew repairs paid for by MTB Club. Sign put up at big dip that says ‘Bloody Big Dip’

· SH Fun downhill to be finished

· Maintenance and spraying beginning

· No problems at the Day/Nighter. Thanks everyone

· $6K to spend on W2K

· Need new signs at Huka Falls to Rotary Ride and Aratiatia

· New stile going into Aratiatia Loop to keep out horses

· Need better signage off ETA Bridge

· Does anyone know anything about Taupo-Nui-a-Tia College MTB signs in Craters? Pete to phone school.

LAKE TRACK now known as GREAT LAKE TRAIL

• Name approved by National Cycleways so now Great Lake Trail or GLT
• Blessing Saturday 8 October at 10.30am. Off Whangmata Road, bottom of hill past Kawakawa Bay Road. No speeches. No media.
• Resolution giving mandate to GLT Committee, covered in Matters Arising. Committee/Administration doesn’t change
• Signed agreement with Wellington for purchase agreements with local operators eg Placemakers
• Waiting on DoC approval, but see no issues
• Quad and digger have been ordered

URBAN JUNGLE

• Cath helping Mountview and Taupo Primary Schools with funding applications for Cycle Active

WAIRAKEI (7 wise men and 1 wise woman)

Wairakei 7 Wisemen

26 September 2011 6pm @ Plateau

Present: Brent Cameron, Len Malcolm, Alex Fierro, Carwyn May, Pete McFarlane, Shorty

Apologies: Brendon Reynolds

New Tracks

Corkscrew downhill and Squirt to Q Line road.

SH Fun downhill from high point. Brendon and Alex have flagged it. Digger to do, option on last bit, track crew to decide the best way to exit to Q line road.

Track Maintenance

Completed:

• Luge has been fix up after cattle trespass , working bee great turn out 12 people
• Kegress - two corners improved by Brendon and Alex.

Being done:

• Retro up hill top section - Pete Manning has started it, old track to be left in as an option. Alex rode out there and wasn’t happy with the work. Too tight and tree roots. He thought the old way was better. Pete McFarlane and Alex to look at.
• Pete Masters and Pete Manning will put in an optional link to Coles Killer. Form Buzzard.

To be done:

Grinder –Veggie trim.

Incline - wet patch about half way and veggie trim.

Top of Outback – downhill from road narrow drop and puddle in Geothermal area, Ramp over fence needs netting all the way along it.

Mister - tidy up.

Buzzard - check structures.

Spray signs with 30 Seconds and walk away.

Fast Eddy- digger job tidy up, not urgent want to keep this track.

Weed spraying has started.

Shorty has sent this list to Pete Masters who will check tracks and instruct the track crew of the work to be done.

Carwyn happy to have a working bee on Retro downhill at some stage - not urgent.

Maps

Discussed - had a copy of draft map.

• Suggested that the long uphill sections be a broken line to show it is up eg on Grinder, Tank Stand, Debs uphill, Incline, Outback uphill.
• Tracks coloured by their grade.
• Grey track, links Outback to Slalom new name “Chain Link”. ( Thanks Len)
• Laneway Road name missing.
• No roads to be shown outside Bike zone boundary?
• Horse zones shown as no go areas.
• Room for expansion – back of Outback.
• Add Kev’s, Contact new track.
• White around trail colour stands out the best.

Shorty will pass this info and copy of draft map to Rowan.

Toilets

Shorty moved that Bike Taupo committee accepts Colliers conditions for toilets. 2^nd by Pete Masters.

Waiting on plans from DoC if unable to get them Peter Cook has offered to draw them up.

Building consent being covered by TDC we just need to pay for admin costs approx $150.00. Still need to do the paperwork.

Mike Saunders to build, some materials in fire store.

Pete Mac to put in Vault.

Track description by grade from the website

• Needs updating – Shorty has started and Alex will finish this.

Bridleway – freedom riders

• The Taupo Adult Riding Club and Bridleways Incorporated has applied for a recreation permit to allow freedom horse riding through Wairakei Forest and beyond.
• We were asked are there any issues / suggestions you have / wish to alert us to as part of the consideration by LINZ of their application for bridleways?
• Pete Masters, Len and Shorty put in a detailed two page response, giving some background information, key issues for Bike Taupo etc. In summary…

Proposed solutions

1. Freedom riders could use agreed THT horse zones (If THT will allow them to) and sign in and out with THT each ride. This signing in and out system should alleviate concerns around events and safety as at this signing in point the riders will be made aware of any events or special considerations required.
2. The freedom riders can create and maintain their own zone which are separate from Bike Taupo and THT's zones. They can build their own trail that links where they want to go.

Summary

We are do not oppose the freedom riders riding and wish them all the best but as discussed, historically the mixture of these activities is not conducive to a positive atmosphere and can cause a myriad of issues. Walkers and dogs also use these areas and we are keen to maintain the current conditions for all to enjoy.

If you would like to read the full document, contact Shorty.

General Business

Shorty asked how busy Pete Mac will be with the Great Lake Trail, at this stage could not see it would be too busy. Suggested if he did get busy and could not make meetings he could nominate a person to stand in on the committee if need be.

Info for the Pedal Talk please esp: U tube links and cycle news.

MEDIA/PROMOTION/WEBSITE

Covered in Matters Arising

FUNDING/PROJECTS

Cath to send off reconciliation for Paddy’s Bridge funding to Lion Foundation. Need bank statements showing grant being banked and all invoices being paid. Need copies of all invoices and some photos of bridge.

NEWSLETTER

· All interesting stuff to Shorty please for Pedal Talk

GENERAL BUSINESS

· AGM Date to be set. Either 7 or 14 November. Need to check with Karyn and Strettons if enough time for accounts. Last year was during Cycle Challenge Week, and not ideal.

Meeting Closed: 10.10pm

Next Meeting: Tuesday 18 October at Waikato Regional Council Building, corner of Paora Hapi and Titiraupenga Streets, Taupo.

Signed as a true and correct record

_________________________________ Date: ___________

Thomas Schwarz (Bike Taupo Chairman)

BIKE TAUPO INC.

 MINUTES OF MEETING – Tuesday 6 December 2011, 7:30pm

Waikato Regional Council Building, corner of Paora Hapi and Titiraupenga Streets, Taupo.

PRESENT:   Thomas Schwarz, Shorty Hughes, Cath Oldfield, Rowan Sapsford , Karyn Hutton,  Pete Masters,  Pete MacFarlane,  Mark Gibson, Julie Norris and Fraser Scott from TDC

APOLOGIES: Thea de Petris, Keith Crate, and Mike Langley

HEU HEU STREET:  Fraser Scott from TDC presented a revised option for the upgrade of Heu Heu Street.  This version is a Plan B, after retailers were unhappy with the reduced car parks in the first idea. $1m budget over the next 12 months.   Rowan will feedback to TDC with the following ideas:

• Green bike box area at lights, like Christchurch
• Bike racks dotted more frequently along street, best near crossings and outside cafes.  Preferably ‘arty’ ones, like Suncourt.
• Seats and/or planter boxes with rails to lock bikes to.  Get a useful structure that also takes bikes.
• Public drinking fountain.
• No water feature, the lake is our feature.
• BT preferred the original plan.  If it gets watered down anymore, may as well go to another street.

COMMITTEE APPOINTMENTS:

Treasurer – Thomas move  to appoint Karyn Hutton.  Rowan 2^nd.  Karyn agrees.  All in favour.

Secretary – Shorty moves Cath Oldfield.  Pete McF 2^nd.  Cath agrees.  All in favour.

Newsletter – New system on website needed.  Maybe Mail Chimp.  Shorty agrees to continue, when website improved.

Webmaster – Thomas to continue and Julie happy to help.

Operations Manager – Thomas moved Pete Mastres and Pete McFarlane contine.  Shorty 2^nd.  This  appointment has no voting rights

Wairakei Sub Committee – 2 x MTB Club people.  1 x Bike Taupo, Shorty happy to continue.  1 x Ops Manager, Pete McF.  3 x others from the community, maybe approach Contact and invite Mark Green or Grant Nicholl.  Mark and Shorty to approach.

Great Lake Trail –Mike Langley, Thomas Schwarz, Pete Masters, Pete McFarlane, Mark Gibson, Terry Slee & Pete Devlin from DoC, Alan Vane, Karyn Hutton, Rowan Sapsford.  These people all reappointed.  Reminder that this subcommittee has mandate vote on Great Lake Trail issues and can authorise spending up to $50,000.  Cath moved, Shorty 2^nd.  All in favour.

Urban Jungle – Thea, Cath, Rowan and Mark to keep an eye on this.

TDC Representative – Keith Crate, with no voting rights.

Marketing Promotions – Julie, Mark and Rowan

Fundraising – Everyone

CONFIRMATION OF PREVIOUS MINUTES

Any changes to last minutes please let Cath know.

MATTERS ARISING

Will be carried over to next meeting

KEITH CRATE REPORT: No report

CORRESPONDENCE REPORT:

Inbox:   

• Commercial Workshop to GLT.
• Giant Bike/Waitahanui Track
• Wairakei Tourist Park.  Pete Masters’ email
• NZ Bike taking on website.  No.

Outbox:

Correspondence accepted   Thomas/Cath

TREASURER’S REPORT: 

Moved by Karyn/2^nd Thomas

MANAGER’S REPORT:

Lots of trees down during the Huka race.  Calling it off was the right thing. Branch hit a person on Tank Stand.

GREAT LAKE TRAIL:

3.4km done.  Over budget on boardwalk, but expecting to be able to claim that from government.  Everyone enjoying the photos, so keep them coming.

URBAN JUNGLE:

Pete Boomen is losing momentum with his Cycle Active Taupo.  He has suggested that BT or TDC buy the bikes and trailer and run the programme.  Probably more a TDC thing.

Spa Park Dirt Jumps and Trials idea gaining momentum.  Getting the guys organised.  Cath and Shorty helping.

WAIRAKEI: (7 wise men and 1 wise woman)

Resolution required to build a second tunnel at the carpark at Craters.  Moved Pete.  2nd Shorty.  All in favour.  Julie to ask her man about ideas for the tunnel.  Needs to be 2.2m high and 6m long.

Plans and costings are ongoing for toilets. 

MEDIA/PROMOTION/WEBSITE:

Framework has been started.  Important to be able to transfer content.  Media Chimp for newsletters.  Need to stick to $5,000 budget.  Tie in with rebranding and GLT and maps.  Timeframe for completion 1 Feb 2012.

FUNDING/PROJECTS:

Tunnel, as per Wairakei.

NEWSLETTER:  Looking at better system on website.

GENERAL BUSINESS:

New DoC building behind Wai Ora House in Motutaiko Street and an office for Bike Taupo being provided!

Ride Centre idea needs to be discussed, as it can tie in with new DoC building.  7pm Scenic Cellars Wed 21 December.

Meeting Closed:  9.40pm

Next Meeting: EW Tuesday 17 January 2012 @ 7.30pm.

Signed as a true and correct record

_________________________________                Date: ___________

Thomas Schwarz (Bike Taupo Chairman)