479921

September 2003

Minutes of Meeting Cycle Advocacy Group - Thursday 11th September, 2003

MINUTES OF MEETING

At 25 Kereru Street, Taupo , 7:00PM

1. PRESENT: Gerry Dance; Thomas Schwarz; Pete Masters; Neville Peach; Jonty Garlick; Lisa Rowland

2. APOLOGIES: Else Tutert

3. CORRECTIONS TO LAST MINUTES:

Committee agreed that the minutes of 18 June 2003 were a true and accurate record. Accepted by committee (Neville/Thomas)

4. INCOMING/OUTGOING CORRESPONDENCE

• Letter from IRD dated 3 July 2003 - Withholding Tax Certificate

• Letter from Tranz Rail dated 14 July 2003 regarding request to use railway sleepers for Huka Track

• Chain Links books arrived on 5 August 2003

• Rotary Ride Agreement dated 3 August 2003 between Bike Taupo (signed on behalf by Pete Masters and Lisa Rowland) and Patuiwi

• Letter from Opus dated 8 September 2003 regarding culverts under State Highway One.

• Remittance Advice from TDC regarding direct credit of funds due to Bike Taupo.

5. TREASURER’S REPORT

Else submitted a statement of account to date, which was accepted by the committee (Pete/Neville)

6. MATTERS ARISING:

Alan Vane will soon invoice Bike Taupo for the incorporated society registration fee of $100.00.

7. SUBCOMMITTEE REPORTS:

Media and Promotion:

• Postcard - Jonty said the postcard is in its final stages. The secretary’s address needs changing. Lisa has received a good response regarding sharing the Lifesaving Club’s post box so this will go on the postcard. She will ring the post office and let Jonty know once confirmed. Jonty needs to see Ross from the Corner Shop regarding advertising upon the card. The committee suggested a catchy phrase be added ‘without your help - we can’t help you’. The committee also approved putting on the front of the card : ‘check out the website for biking in Taupo’. Pete said we have approval from the Cycle Challenge Committee to post out the card with the cycle challenge results. In return we help put the results in envelopes for posting.

• Jonty said Taupo Times are awaiting updates with the Huka Track. We will do more press releases once the track is more completed. There is already many people using it but bridges are not in etc - safety issue.

Website:

• Thomas has renewed the domain name for another 2 years ($45.- / year +GST) and will need reimbursing - he will make out an invoice to Bike Taupo

• Need to encourage people to keep looking at the website. We could do this by one or two line emails to members like ‘Kinloch to Acacia Bay proposed track ’ ‘advocating widening of Poihipi Road - project pending ’ and ‘check out the gully systems that have been cleared’

• Event calendars will be put in from cycle groups including social rides .

• Put progress photos of the Huka Track on.

• The working B poster on the website - Ω day of work

• The Web host charge is due in September. Bike Taupo needs to invoice the Mountain Bike Club a share of the amount due (Total is $300.00).

• Thomas gave the committee the website path for updating and adding news direct to the website.

Huka Falls/Spa Park Track - Rotary Ride

• Section 2 is now finished to the first bridge site. There is a small working B this Saturday 13^th from 9 - 12pm.

• Next weekend (20^th) is the big working B which Gerry has distributed a poster for, including the website. Hoping to get plenty of people along to help out.

• The following weekend hopefully the bridges will go in.

• Currently the subcommittee is running the project well within the budget.

• Murray Fleming came back to subcommittee and wants to build a new bridge wider then the current one to go in - estimates 20,000 riders using the bridge - it has to be safe. This will bear no cost to Bike Taupo. Pete will return the bridge that was to be used to the airport. New bridge will probably be done by Saturday week.

• All agreed the construction of the Rotary Ride is the best thing for Bike Taupo.

Submissions / Funding:

• Neville to write letter to Barry Hickling regarding the gully systems around that have been cleared - advocating bike and walking tracks be put through them.

Membership:

• Membership has slowed down. Need to get more members.

• Membership drive to be done at the Day Night Thriller - volunteers from the committee to go around each tent site and sign people up! Not as costly as giving out post cards in each pack!

• One thought was to have a Bike Taupo stand (with banner and post cards) set up which does not need manning but where people can take a card if they want one.

TDC Cycle Strategy Team:

• Lisa is co-ordinating a newspaper column called ‘Pedal Talk’ to appear monthly in the Taupo Times. This will include progress on the Strategy Team’s projects, Bike Taupo, Cycling facts, events, profiles on people who cycle regularly. It is aimed to be light and casual and input from Bike Taupo is welcomed. Lisa will chat to Jonty for ideas etc.

• The Cycle Strategy team is attending the Cycling Symposium in Auckland on 10 and 11 October. They are also presenting at the symposium. Title of their presentation: ‘Taupo the Cycle Friendly Town - Striving for a healthier active community - Cycle Strategy for Taupo Town’.

• Cycle brochure is almost complete. Bike Taupo committee looked it over. Gerry said it is to be ready for the Cycling Symposium in October.

• The team has prepared an Annual Report for 2002-2003 for presenting to the Council in September.

8. GENERAL BUSINESS

• A student from Auckland requested our address list for members for completion of a survey. The committee reiterated that we couldn’t give out email addresses for privacy reasons. It was suggested that Thomas reply to the student saying we will put his email request in the next newsletter and also put it on the forum.

• Pete mentioned that Richard Balm who is great with funding opportunities would like to help us out in that department. The committee agreed we needed someone to head this area . Pete moved the Richard be succonded onto the committee and it was seconded by Lisa. All were in favour .

• Lisa mentioned the current funding application she had for the South Auckland Charitable Trust. We need a project to apply funds for. The committee agreed to apply for funding for the extension of the link to the Wairakei Tourist Park. From Reids Farm, past Helistar etc. It’s estimated at $5,000 per km and there is approximately 2.2 kms to be prepared. Pete and Gerry will confirm this. We cannot supply quotes at this stage but if funding is approved the Trust is welcome to audit the accounts once completed. It was therefore moved by Lisa that funding from the South Auckland Charitable Trust be applied for the above project. Pete seconded and all were in favour.

• Day Night Thriller is 11 October - Murray is a huge supporter of Bike Taupo. AT the briefing for the Day Night Thriller Pete will talk to the event - announcing that the riders will be using the first part of the Rotary Ride built by Bike Taupo etc. We will also do a membership and promotion drive as mentioned in the Membership Sector above.

• Jonty suggested bike racks be put in at Pak ën Save as currently people use the silver bar along the front of the building.

• Pete will sort out an agreement (Memorandum of Understanding) between Bike Taupo and the Conservation Board for the concession use of tracks in the Taupo district. This came about after a meeting with mountain bike club. The commissioner of Crown Lands will not give concessions to non-incorporated clubs. The mountain bike club is not incorporated. It was passed that they wished us to apply for concession over the whole Wairakei Tourist Park. How it will operate Pete is still thinking about. Pete moved that Bike Taupo apply for concession over the whole Park to protect the interest of all bike users so access to the facility is not lost. Seconded by Jonty - All were in favour.

• Need to start a campaign to encourage bikers to use bells on their bikes - especially when approaching walkers from behind. Everyone uses them in Europe. Thomas to look at mentioning on website ‘pick up an inexpensive bell from your local bike shop - be safe be heard!’

• Gerry mentioned the Trust Power Community Awards and that Bike Taupo should apply for the Rotary Ride. The winner gets $1500.00 and he’s certain we would be in with a chance. There was discussion whether the project had to be completed - Gerry to look into.

• Need to set date for Annual General Meeting of Bike Taupo. It will be:

Wednesday 29 October 2003 - 7:30pm at the Taupo Events Centre.

Lisa to arrange. Should be notified in the paper on 15^th October (two weeks prior to AGM). Jo Taylor will approached to audit the accounts. A Chairman’s report and Treasurers report will need to be given as well as confirmation of the inaugural minutes.

9. NEXT MEETING:

25 Kereru Street ,Wednesday 22^th October 2003 ,7:00pm

8. CLOSE OF MEETING: 8:45pm

Posted: Thu 11 Sep 2003

479917

March 2003

Minutes of Meeting Cycle Advocacy Group - Monday 24th March, 2003

At the The White House, 66 Paora Hapi Street, 7:00PM

1. PRESENT: Gerry Dance; Thomas Schwarz; Else Tutert; Pete Masters

2. APOLOGIES: Lisa Rowland; Neville Peach; Jonathan Garlick

3. CORRECTIONS TO LAST MINUTES: Committee agreed that the minutes of 24 February 2003 were a true and accurate record. Accepted by committee (Thomas/Else)

4. INCOMING/OUTGOING CORRESPONDENCE

• Letter out to Taupo Gun Club dated 12/3/03 answering some concerns they have outlined in their recent letter.

• Letter in from Taupo District Council dated 17/3/03 responding to our letter of 24 January.

• Mark Burton MP’s secretary dated 11 March 2003 acknowledging receipt of our letter dated 11 February. Correspondence to be brought to Mark Burton’s attention for his information.

5. TREASURER’S REPORT

NIL

6. MATTERS ARISING:

Constitution:

Pete said its ready to be formalised. Alan Vane has prepared and sent to IRD for approval. For the Constitution to be formalised and passed a meeting is required with at least 15 members plus Alan Vane present. Hope to arrange within the month, tentative date has been set for Thursday 10^th April 7:00pm location and confirmation still needed.

7. SUBCOMMITTEE REPORTS:

Media and Promotion:

• Jonathon absent.

• Else presented another example of proposed stickers (SHARE THE ROAD, LOOK FOR CYCLISTS) from Tauranga District Council. Committee liked the sample.

• No discussion on T-shirts, investigate in 6 months time prior to summer.

• Discussion was had on the letters to the Editor, all thought the correspondence was great. Thomas and Jonty were thanked for their letters. All thought any publicity is good publicity, it is definitely raising the profile and awareness of cycling within our community and is being widely talked about.

• Membership form was discussed, the present one is good and has served its initial purpose well, but in the future it was recognised a need to simplify and make it easier for possible new members to join. Pete talked about a Postcard format, where as all people need to do is fill in their details and put a stamp on and send. Will discuss concept again at a later meeting.

Website:

• Website is looking good and Thomas was congratulated for his efforts.

• Thomas has made contact with the Kennett Brothers re funding for the Bike Taupo website, initial reaction was positive, however it was a week before the Karopoti Classic so they were a little busy. Thomas is now waiting on more info from them.

• Pete said he has been invited to the Taupo Mountain Bike Meeting on Wednesday night, it is assumed that talk will about how Bike Taupo and the Mountain Bike Club can form a closer association.

• It was agreed that the next push with the website is to have more info on rides in and around Taupo, and more info on what’s happening in Town eg. Cycling at the Velodrome on Mon and Wed nights, Sunday rides etc

• Then the next stage could be that the local cycling related clubs have their own pages on the Bike Taupo Website.

Huka Falls/Spa Park Track

• Peter reported that the people they met with at the Gun Club were reluctant to agree to track until they had met with more members - this still yet to happen.

• The Gun Club still have some concerns, particularly with their on-going use of the adjacent Landcorp land on selected days when they have their Club shoots.

• Bike Taupo have been granted an easement over the Landcorp land, some conditions apply, which we are happy to meet.

• Gerry has got an easement template from TDC not quite what were after, Pete will in turn speak to Alan Vane to see if he can assist in this area.

• A letter has been sent back to them welcoming another on-site meeting to discuss all their concerns.

• We made it quite clear that we don’t want to impede on the existing operations of the Gun Club but we still feel that both parties can carry out their respective activities happily.

Submissions:

• Nothing to report, Neville absent

Membership:

• Pete has been real busy in the last month with a membership drive there are now 95 members on the list on the website.

• Getting non e-mail members listed on the Website was also discussed. Thomas suggested maybe a dummy e-mail address, he will investigate.

• There is still a lot of people that ride a bike in Taupo that we need to target to become members though.

TDC Cycle Strategy Team:

• The Roading Engineer has been asked to prioritise the three State Highway projects that Transit hope to carry out this year in the Taupo District. The Roading Engineer would like to know Bike Taupo’s order of preference, which 1) Control Gates Bridge; 2) Napier / Taupo intersection with Arrowsmith Ave; 3) Wairakei cycle lane.

• The Team have met with Nic Gurr, Manager at Opus re opening up Culvert at Rainbow Point, there were a number of concerns discussed ranging from safety to cost, to access. Outcome of the meeting is that we will not proceed with investigating opening up the culvert, and Opus will look at other options of crossing the road at Rainbow Point, maybe a refuse island, and traffic calming measures.

• Else talked about hopefully a new refuse island at the intersection of Taharepa Road and Kotare Road, further discussion was made by Pete with the idea of metal bars either side of the road lane, so cyclists can remain on their bike whilst waiting for a gap in the traffic to cross.

• The Cycle Strategy Teamalso would like to see what projects Bike Taupo would like to see in the near future, this can be discussed at a later meeting. The first ideas where: Cycle lane/ shared path along the lakefront, Cycle lane along Mere Road and HeuHeu Street.

• The Roading Engineer along with the Team has responded to Bike Taupo’s letter.

• Bike lane delineation was also discussed and the team said that they are investigating a cycle lane from Tongariro Street along HueHue Street to the Doctors surgery and hopefully all the way along Mere Road.

• Else reported that she has been approached by and to be involved with Kid Safe Week 2003. The focus this year will be preventing cycling injuries. She will report back to Bike Taupo once she finds out more with maybe Bike Taupo helping out in some way.

3. GENERAL BUSINESS

No General Business

9. NEXT MEETING:

The Creative Café Marama Arcade

Wednesday 7 May 2003

7:00pm - 8:30pm

8. CLOSE OF MEETING: 8:20pm

Posted: Mon 24 Mar 2003

479914

December 2002

Minutes of Meeting Cycle Advocacy Group - Monday 16th December, 2002
At the Creative Café, Marama Arcade 7pm - 8:30pm 1. PRESENT: Gerry Dance; Lisa Rowland; Neville Peach; Thomas Schwarz; Jonathan Garlick 2. APOLOGIES: Else Tutert; Pete Masters 3. CORRECTIONS TO LAST MINUTES: No corrections made and minutes of 25 November were accepted by committee (Gerry/Jonathan) 4. INCOMING/OUTGOING CORRESPONDENCE • Club received a welcome letter from CAN 5. TREASURER’S REPORT Else Tutert, in her absence, submitted a report to the committee. This is attached. It was the committee’s decision to hold off on applying for a bank account until the group has become an incorporated society with a signed constitution. The Bank will then be re-pproached and Jonathan Garlick has registered his interest in becoming a second signatory to the account with Else. 6. MATTERS ARISING: Constitution: Pete Masters reported by email, in his absence, that Alan Vane is sending our completed Constitution to the IRD to make sure it is acceptable for no tax. He will then get back to us to arrange a special meeting to pass it. This meeting will require at least 15 members of Bike Taupo to be present. An email/communication will be sent to all members inviting them to attend this special meeting. 7. SUBCOMMITTEE REPORTS: Media and Promotion: • Gerry mentioned that he sent out to all people on his cycle database an ‘e-news’ which was prepared under the hat of Taupo Cycle Strategy Team. From now on future releases will be under the hat of Bike Taupo. Jonathan will take over the issue of the newsletter which will go out quarterly in March; June; September; December. The outline of the newsletter will be similar to that of Gerry's ie. with a Title summary and then sections (similar to CAN). • Subscription forms have been handed to Corner Shop and Cycle World for distribution to those interested. • Lisa handed out subscription forms at the TART’s Triathlon and Mark Aldridge of TARTs talked to members at prize giving about the importance of joining Bike Taupo to be a voice for raising Taupo’s cycling profile. • The Bike Taupo stand at the Great Lake Cycle Challenge provided to be very popular with a lot of interest from both locals and out of towners. The day/evening was well manned. However, it appears a box with excess brochures and a few subscriptions have been misplaced the Great Lake Centre staff. Lisa to follow them up again as to whether its turned up. Website: • Thomas was congratulated on the great looking website. This was a new version sent to the committee to look at and approve prior to it going live on the Internet. There was a comment that it was perhaps a bit too ‘techno’ and would Joe Bloggs beginner computer user be able to comfortably operate it. It includes forums for chatting on line as well as buy/sell and exchange options. The site has been tidied up even more since we viewed it. • Much discussion was had on setting up the member options and whether we allow anybody to access the forums or just members. It was decided that anybody logging onto the site can use the forums and from there they can choose to be a member or not. • There will be an area on the website for the committee only to log-on and this will be purely for administration or ‘behind the scene’ work. For example areas for updating news articles, newsletters, and membership updating. There will be different levels for accessing membership. • Gerry and Jonathan will prepare a letter as a welcome to Bike Taupo. Non-email members will be inputted into an Access database and a Word letter will be printed and posted to them as a welcome. Members with email access will immediately receive the computer-generated letter once they have subscribed. This letter will include an initial (able to be changed) password for accessing the forum rooms • There will be an option to ‘cancel membership’ icon included in the website. • Thomas is to make the minor changes and ‘go live’ • At the next meeting a laptop will be set up and we will be able to view the website. Much easier to see what needs changing or understanding if we can view it. • The committee checked with Thomas the cost to date on setting up the website and he will submit an invoice in the New Year. Huka Falls/Spa Park Track • Gerry reported that the Taupo Gun Club is keen to allow a track and appropriate planting through their land. Gerry and Pete are to attend a meeting on a weekend in the near future to discuss with the representatives of the Gun Club. • Sol Rutene of the Patuiwi Trust has had an informal chat with Pete and said that there are no problems with their land being used for the track. Although, Patuiwi have a condition regarding protection of the trees prior to them being felled. We will need to check on the details of this condition before agreeing. A draft letter will be prepared. • It is the committee’s view that we focus on establishing the link as originally planned (ie using Patuiwi land and DOC land) to establish the crucial link to Huka Falls. Once this is established we can then focus on the Owen Delany / Gun Club track such that we have ready a new track once the Patuiwi block if felled. Submissions: Neville has started a letter to Taupo District Council on behalf of Bike Taupo letting them know of our presence and the need for additional funding. He will email Gerry a draft for comment.		Membership: • Lisa reported we have now received approximately 15 new members by post. She stressed the urgency for getting confirmation of membership to these people - hence the need for getting website up and running and efficient communication links. • Part of the welcome to Bike Taupo letter should mention that email addresses will not be passed on. • Thomas has now loaded the Access Database on to Lisa’s computer however she has had trouble creating new members. Thomas mentioned a couple of things to check ie. if the read only section was ticked - needs unticking. TDC Cycle Strategy Team: The cycle strategy team reported as follows: • Bike to Work Day is all go and includes those not working who would like to join the workers for breakfast! Craig Donaldson is more than likely unable to do the Ram Race in the States but is still willing to give a motivation talk. Proceeds will now go towards the junior development cycle squads in Taupo. • A correction was made regarding the $2,000 grant from the Team to Bike Taupo. It was not mentioned at the last meeting that the Team has already granted $450.00 to Bike Taupo for the initial set up of the website etc. This needs to be officially recorded as being already deducted from the $2,000 grant. Accordingly the balance left is $1,550.00. • Transit and the Safer Community Council has been approached regarding the Team and Bike Taupo’s wishes to reopen the culvert on State Highway One for bike and pedestrian access. The team is in the initial stages of investigation. • The team mentioned the cycle look bike rack (picture sent be email to committee). The committee thought it a great idea. The team is to look at having one made for placing in a prominent place in Taupo. The committee is to choose their 3 best locations for a vote. 8. GENERAL BUSINESS Banner: The colours have not turned out a vibrant as we want. Quality Signs however, have a large range of colours and we are sure that they will be able to help us with colours at the design stage. The committee to check with Pete at next meeting regarding the quote. Pub Charities: Thomas emailed a list of pub charities. The committee to discuss at next meeting a letter to initiate contact/appointment with these organisations. 9. NEXT MEETING: The Creative Café Marama Arcade (Jonathan’s business) Monday 20 January 2003 7:00pm - 8:30pm 8. CLOSE OF MEETING: 8:45pm Report for Bike Taupo Meeting 16 December 2002 Treasurer Report, 16 December 2002 I have had an initial meeting with the National Bank about opening a bank account for Bike Taupo. The bank needs the following documents to do this: • Constitution • Of the people who will have signing authority, the bank needs: • ID • one original paid utility bill or credit card bill (less than 3 months old, in the name of applicant) • one original bank statement (less than 3 months old, showing salary details, in the name of applicant) Because I am already a National Bank customer I don’t need to show all my personal details anymore. However, Lisa, who is not a National Bank customer, would have to. She raised the question why?, because we have a constitution we shouldn’t be personal liable. We have asked the bank this and they say that they want to check the ‘integrity’ of the persons with signing authority. They do not want someone operating the account, that has big credits on their own bank accounts. Lisa and I decided to cancel today’s meeting with the bank and we will wait till we have the official constitution. We might also make some enquiries with other banks to see if we also need to show our personal details there. At today’s Bike Taupo meeting the group might want to discuss this issue. Maybe we need to have another look at our constitution (what is in there about personal liability?). I still have no problems with operating the bank account for Bike Taupo as long as I am not personal liable. I wish everyone a MERRY CHRISTMAS AND A HAPPY NEW YEAR!! And see you next year (on your bike!!) Else Tutert

Posted: Mon 16 Dec 2002

479918

May 2003

Minutes of Meeting Cycle Advocacy Group - Wednesday 7th May, 2003

At the Creative Café, Marama Arcade, Taupo 7:00PM

1. PRESENT: Gerry Dance; Thomas Schwarz; Else Tutert; Pete Masters; Lisa Rowland; Neville Peach; Jonathan Garlick

2. APOLOGIES: NIL

3. CORRECTIONS TO LAST MINUTES: Committee agreed that the minutes of 24 March 2003 were a true and accurate record save for a couple minor spelling errors. Accepted by committee (Else/Thomas)

4. INCOMING/OUTGOING CORRESPONDENCE

• Letter in from Mark Burton undated received on 24 March 2003 responding to our letter of 11 February. Letter enclosed information on Tourism Facilities Development Grant Programme.

• Letter out to Timi Te Heu Heu regarding Spa/Huka Cycle Way proposal

• Letter out to all members inviting to attend a Special Meeting to accept and formalise constitution.

5. TREASURER’S REPORT

Now that constitution has been accepted Lisa is now to sign application as Secretary and Alan Vane will send all documents for registration with fee of $100. Once officially registered and notified a bank account will be opened on behalf of Bike Taupo and funding applied for.

6. MATTERS ARISING:

Constitution:

See above (Treasurer’s Report)

7. SUBCOMMITTEE REPORTS:

Media and Promotion:

• Jonty has been sending out letters to the editor, latest one to go in soon is regarding the response to cycle lanes in Heu Heu Street. There has been lots of talk on this subject by negative and positive. Jonty received an article on obesity in NZ, which will be used for ammunition in the letter to editor. It was noted that any interesting articles like this with statistics or which relate to encouraging people to cycle due to health or environment reasons should be passed to Jonty for future use.

• Else said the cycle strategy team has sent out a media release on the new cycle lanes.

• A question was raised how close the cycle symbols can be on roads. Else said the standard guideline is 100m apart but they can now be put closer together such as 50m.

• Where the cycle lanes end at Kaimanawa Street intersection is was raised whether cycle signs (ie. be aware cyclists) can be put at intersections along the rest of Heu Heu Street and Mere Road since symbols cannot be put on the road due to it being also parking. Else will look into this - there’s no reason why not.

• Thomas mentioned a CANZ link involving a PowerPoint presentation on improving roads and footpaths, which seemed very valuable. Else said she had seen this site and agreed.

• CANZ newsletter also told of the English NHS (National Health) paying trainers to teach people to cycle again to encourage healthy living.

• Lisa provided the group with a draft Bike Taupo postcard to be used for future membership. It has website details for registering on line or the option of sending the post card with details upon it. Just need to add the age group categories, which will be useful for statistics. For the front of the post card we need to think of a catchy phrase. We are now thinking that the ‘Look twice for bikes’ slogan is too well used and we need a new one. Perhaps ‘ ON YOUR BIKE ’ with the bike taupo website and ‘advocating cycling in Taupo’ arranged thereon with a background of a bike or something similar. These postcards could be placed in shops, cafes and cycle event packs. Neville said that San Michelle has cycle artwork they have used in the past for t-shirts that could be tapped into for ideas on a background.

Website:

• Thomas has been looking into funding for the website and has been in contact with Paul Kennett.

• There is a new edit menu on the website for submitting articles etc which should make it easier to use. There are two areas for submitting information. A public area, which prior to going live is checked by the webmaster (to avoid unwanted and/or irrelevant info going on the site) and the other is through admin, which the whole committee has, access to and can submit live.

• Need to put as much on website as possible. Its important to have new things on all the time to keep people checking it out. All media releases, letters to the editor and other info should be put on as soon as available.

• Thomas mentioned Chris Todd of the Mountain Bike Club is looking at creating a website . The committee would like to encourage the Club to use the Bike Taupo website by having their own page/s. They could still have a domain name but it would mean that their members and others could access either through the Club or through Bike Taupo. This could advantageous to the Bike Taupo Group as well as the Mountain Bike Club and would be more cost efficient for them. In the future we would like all cycle related clubs to be closely linked to the Bike Taupo website. Thomas is to send out a proposal on behalf of Bike Taupo to the Mountain Bike Club.

Huka Falls/Spa Park Track

• Pete reported that there is to be a meeting with Timi Te Heu Heu this weekend which will include a flight as part of the meeting plus we are hoping to get a 15 year right of access and to simply ‘cross the t’s and dot the I’s’. Its all go to use along the edge of the Patuiwi land (where it has a boundary with the Gun Club) Pete has taken Patuiwi for a couple of flights showing the entire proposal by air.

• Rotary Club has also been shown this. Rotary are keen to fund two bridges at a total cost of $16,000 provided they having naming rights to the whole track (eg. ‘Rotary Ride’). A motion was made by the committee: That Taupo Moana Rotary pay for 2 new bridges @ $8,000 per bridge for naming rights of the cycle track. (moved Pete, seconded Lisa - all in favour).

• Pete reported that Paddy Gordon of DOC is taking over the Taupo Field Centre and is totally behind the track going in especially if the emphasis is on encouraging family use. DOC is also looking at changing area over the Aratiatia Dam so cyclists can cycle across Dam and then back along river left to complete a full circuit of the Huka/Waikato River. Some tracks on river left will need to be changed to accommodate cyclists.

• Gerry mentioned the width of the track and possibly making it 2m wide. Pete said that DOC standards for all tracks were 1.5m wide and that this cycle track would have to be the same. This may make it a little difficult for walkers but all agreed that cyclists and walkers must be aware of the standard etiquette. Also since it will be an encouraged for family use all cyclists should be cycling at a reasonable speed to avoid risky incidents.

• In summary the next step is to go back to Rotary which our acceptance of their offer; and meet with Patuiwi Trust - eventually there will be an agreement drawn up for 15 years for the use of this part of their land.

Submissions:

• Gerry’s general business item fits into submissions and so was brought up. There is to be a review of the Bylaws Government Act effective in July 2003. Also in the future all bylaws will be reviewed again in 2-3 years and will last 5 years which will then be revisable again. Of particular interest to us would be the ‘no cycling on reserves’ bylaw. When the time comes a letter from Bike Taupo will be very valuable, changing this bylaw.

• An additional $40,000 has been allocated in the draft annual plan to the Cycle Strategy Team which relates to the Bike Taupo submission made.

• Neville will follow up on application for grants from the Hillary Commission. Mark Burtons information on the Tourism Facilities Development Grant Programme was also given to Neville to read through and look into.

Membership:

• Membership is up to around 150 now so it looks as though everyone is talking!!

• Mountain Bike Club will hold their winter series starting soon and Bruce Jaine of the Club is to make it a part of registration to join Bike Taupo if not already joined.

• Aim to have the postcard memberships ready for the Day Night Thriller registration packs.

TDC Cycle Strategy Team:

• Else reported that prices have been identified for the change to the roundabout on Taharepa Road (it will be widened to make road way around it narrower which will decrease the traffic’s speed and allow cyclists to merge safely) and the Kotare Street island adjacent to the Kimberley Reserve path end.

• New bike racks have been installed outside the White House in Paora Hape Street.

• Lisa and the team are working on a brochure featuring Cycling in Taupo. Destination Lake Taupo is keen to come on board with funding etc and a meeting is set up with them next week. The brochure will be a 3-fold size opening out to A3. It will feature the current cycle facilities in Taupo town as well as training rides on roads in the area, directions and some off road cycling, the off road cycle/walk etiquette and will have contacts of clubs, the cycle strategy team, and cycle shops.

• The team is also working on an annual fun family event to be held the weekend prior to the Cycle Challenge in November. Event is to be called ‘Freewheeling Fun Day’ which the team has organised the previous two years as part of the Festival of the Environment. It was decided to separate the event from any kind of ‘festival’ week.

• Else has communicated with Road Safety Division and there is now a separate cycling section with Mal Kernot more involved.

3. GENERAL BUSINESS

• Gerry’s general business was covered in Submissions Report.

9. NEXT MEETING:

The Creative Café Marama Arcade

Wednesday 18 June 2003

7:00pm

8. CLOSE OF MEETING: 8:30pm

Posted: Wed 07 May 2003

479915

January 2003

Minutes of Meeting Cycle Advocacy Group - Monday 20th January, 2003

At the Creative Café, Marama Arcade 7:00PM

1. PRESENT:

Gerry Dance; Lisa Rowland; Neville Peach; Thomas Schwarz; Jonathan Garlick, Else Tutert; Pete Masters

2. APOLOGIES:

Nil

3. CORRECTIONS TO LAST MINUTES:

Committee agreed that the minutes of 16 December 2002 were a true and accurate record. Only a couple of spelling and grammatical changes were made. Accepted by committee (Neville/Thomas)

4. INCOMING/OUTGOING CORRESPONDENCE

Letter out to Sol Rutene of Patuiwi Trust
Letter in from CAN (second of which) welcoming Group to CAN
5. TREASURER’S REPORT
Else agreed with the committee’s decision at the December meeting to put bank account on hold until constitution has been formalised and a special meeting had taken place passing it in.

6. MATTERS ARISING:

Pub Charities:
Pete saved a couple of clippings from the newspaper of the Sports and Cultural Trust and Lions Foundation evidencing the last funding given out. It was decided we would seek clarification as to what was required to apply for receiving funding from a pub charity. Else will go to the Kazbar (Pub Charity Inc) and Lisa will approach Easy Street (Lions Foundation). Gerry will also correspond to Taupo Moana Rotary Club as another follow-up and seek an application from them. All agreed that our reason to apply for funding is construction of the proposed Huka/Spa Cycleway.

Banner:
Pete reported that he has received a rough quote from Quality Signs in the vicinity of $275.00 plus GST. Quality Signs advised that the depth of the banner would be more impacting if it were 600 mm deep instead of 800mm. The committee agreed that we need the banner completed by 19 February which is the Bike to Work Day organised by the Cycle Strategy Team. Pete and Lisa will endeavour to see Glenn Salter of Quality Signs on Tuesday 21 January to look at layout and colours.

7. SUBCOMMITTEE REPORTS:

Media and Promotion:
Jonathan wanted comment on his proposed news release in response to the current paper debate on whether cycle helmets should be optional. The committee agreed that it was a good article stating our support of condoning the bicycle helmet law. The law is the law. The only slight addition suggested by Pete is that we include the opinion that we should be putting our energy into improving cycle facilities making it safer for all road users and perhaps eventually having enough off road facilities that cyclists will not need to come into contact with vehicles. Jonathan will reword and submit to Simon of the Taupo Times for publication in Thursday 23 January.
Jonathan will also prepare a letter to the editor signed by either himself or Pete as a member of Bike Taupo. This will be directed to the Council saying we think the council’s money would be better spent in increasing cycle facilities and even opening the Rainbow point culvert beneath State Highway One for pedestrian/cycle access. These changes would affect many more people in the community than on a fence over a bank where an incident occurs rarely.
Website:
Gerry is to forward the new ‘welcome to Bike Taupo’ letter to Thomas for attaching to the website’s registration page.
Thomas set up his laptop to show everyone the now live website in its new form. It looks great, very professional and user friendly. One of the committee registered online to see how easy it is.
Huka Falls/Spa Park Track:
Gerry and Pete attended a meeting with Marion (Chairperson) and Jim of the Gun Club. It went very well. They have no problems with the concept. Their only real concern was safety ie. people wandering on the Gun Club Grounds when shooting is occurring. Pete and Gerry advised that it is intended to plant trees as a block between the grounds and the proposed track. The trees would become the property of the Gun Club. Pete has spoken to Anthony Briggs in the Concessions Dept of DOC. Its proposed that we would be dealing directly with DOC (There is a Treaty of Waitangi Claim over the land and the Gun Club have a 5/5/5 lease with DOC) in the agreement to use the land which is approximately 3 metres wide by 150 metres long. This would be simpler than subleasing off the Gun Club. The proposed concept would bare no cost to the Gun Club. A letter of understanding between the Gun Club and DOC would be prepared. The current Gun Club lease would also have to be slightly amended.
The committee also needs to make contact with the Landcorp Manager - Brian Richards, we understand, to gain access and agreement across this part of land. The Landcorp land will eventually be earmarked to the Council because of the bypass.
Pete said that Marion (Gun Club Chairperson) leaves her seat in the Gun Club in June - he is confident we should have every signed off by then.
Its looking like the end is in sight!
Gerry and Pete said they have yet to speak again with Patuiwi Trust regarding their concerns over the tree’s protection. Sol Rutene mentioned we would need to insure the trees against fire and damage prior to their being felled. We still need to investigate this as we do not want to be doing this. If they insist we will be going with Plan B (Gun Club / Landcorp) straight away.

Posted: Mon 20 Jan 2003

479921

September 2003

MINUTES OF MEETING

At 25 Kereru Street, Taupo , 7:00PM

2. APOLOGIES: Else Tutert

Huka Falls/Spa Park Track - Rotary Ride

479917

March 2003

2. APOLOGIES: Lisa Rowland; Neville Peach; Jonathan Garlick

479914

December 2002

479918

May 2003

Huka Falls/Spa Park Track

479915

January 2003

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