February 2003

Minutes of Meeting Cycle Advocacy Group - Monday 24th February, 2003
At the Creative Café, Marama Arcade 7:30PM 1. PRESENT: Gerry Dance; Lisa Rowland; Neville Peach; Thomas Schwarz; Jonathan Garlick, Else Tutert; Pete Masters 2. APOLOGIES: Nil 3. CORRECTIONS TO LAST MINUTES: Committee agreed that the minutes of 20 January 2003 were a true and accurate record. Accepted by committee (Jonty/Gerry) 4. INCOMING/OUTGOING CORRESPONDENCE • Letter out to Landcorp dated 29/1/03 re Huka/Spa proposed cycleway • Letter out to TDC Parks and Reserves dated 29/1/03 re Huka/Spa proposed cycleway • Letter out to Mark Burton MP dated 10/2/03 - courtesy letter getting him ‘on board’ • Letter out to Chief Executive TDC dated 28/1/03 in form of submission confirming Bike Taupo’s existence. • Letter in from Landcorp dated 19/2/03 in response to letter out dated 29/1/03. 5. TREASURER’S REPORT NIL 6. MATTERS ARISING: *Pub Charities: Else reported and Lisa reiterated that we need to have the constitution formed and a bank account before we can apply for funding. Also, part of each applications requires details of what funding is required for before they are granted. Banner:* Banner has been completed and was used at the Bike to Work Day last Wednesday. All agreed it looked great! Pete said the account is for $265.00. 7. SUBCOMMITTEE REPORTS: *Media and Promotion*: • Jonathan presented examples of proposed stickers (LOOK TWICE FOR BIKES) from Quality Print. The differences in the three presented were the shape of the ‘eyes’ in the word LOOK. All agreed on one particular example. He will go back to Quality Print for other mock ups including cycle symbols instead of the word ‘BIKES’ and perhaps at using the ‘eyes’ on the stickers the Cycle Strategy Team have bought and are distributing. Unfortunately these eyes may not be able to be used due to them being a patented symbol. Else had talked to Mel Kernot who mentioned bumper stickers are not that popular. The committee however disagreed. If they were handed out at events and other like instances people would use them. Other examples of similar promotion could be making up police approved stickers or labels for attaching to cycle related retail goods (ie. bikes, helmets etc). • Gerry mentioned Bernard Fletcher’s idea of T-shirts with particular ditties on them (eat to live - live to bike - bike to work). These could be sold to retailers (if we want to get involved with this type of selling) or given away at cycle events. Jonty will think on some ideas keeping the colours the same as our banner. • Jonty reported that the letter to the editor re our support of the helmet law was held back. • It was suggested we put some ‘thumbs up’ in the Weekender regarding the Bike to Work Day success. • Jonty will check with Opus/Transit the name of the area champion to touch base with them introducing Bike Taupo. Also mentioning an area of State Highway One which needs attention (Wairakei steam bridge - barrier makes it too narrow for cyclists who end up needing to pull out into traffic going 100km per hour.		*Website:* • Lisa and Thomas to get together to sort out database - otherwise its all go and we are slowly getting more members. • News items are being inputted by committee members successfully however, Lisa has been having trouble and thinks her computer needs reconstructing! Huka Falls/Spa Park Track • Peter reported that the people they met with at the Gun Club were reluctant to agree to track until they had met with more members - this to happen on 5 March. • Rotary are happy to be a part of the cycleway. Leanne Stewart of Rotary is happier we are considering going through Landcorp and Gun Club land. We may not get so much as $20,000 but they are positive about support cycling’s future in Taupo especially since they are involved with the Cycle Challenge each year. • Its estimated the fencing for the Landcorp land would equate to about $4,000. • Pete advised he has all the old bridges we need sitting on various DOC lands - so the bridge issue is solved. *Submissions: Nothing to report Membership:* • Pete mentioned that in order to get the member levels up we should register people on their behalf (after seeking permission of course). He has found that many of the people he knows what to be a part of Bike Taupo but just don’t get rounding to registering. If we were to all target a number of people each our membership would grow certainly. • Lisa will contact Murray and Ingrid Fleming about putting a flyer /membership about Bike Taupo into their race packs for the 100K Flyer race in early April. • Jonty mentioned that Quality Print are keen to help us out by looking at our subscription form and making it more ‘professional’. Lisa mentioned we need to update it anyway as it does not have the words ‘register now online ’ People are still sending in the subscription form with the email address on it. It would have been quicker/cheaper for them to go online and directly register. • Thomas said we should also start up some forums on interesting topics to get this side of the website going. *TDC Cycle Strategy Team:* • Cycle Strategy Team reported that the Bike to Work Day was a huge success with around 100 people participating. They have received many good comments from those participating. People were pleased on how it was run and the team was pleased with the turnout. The venue was in a perfect location. Lots of people got to catch with each other and the breakfast went down well. Spot Prizes were abundant with most people walking off with a little something. • The team thanked the Bike Taupo committee for their turn out, support and assistance in making the event a success. • Next year they will aim at getting double the amount to bike to work. 3. GENERAL BUSINESS No General Business 9. NEXT MEETING: The Creative Café Marama Arcade Monday 24 March 2003 7:00pm - 8:30pm 8. CLOSE OF MEETING: 8:45pm

Posted: Mon 24 Feb 2003

October 2004

MINUTES OF MEETING

CYCLE ADVOCACY GROUP

Weds 6 October 2004

At Creative Café, Taupo

7:00PM

1. PRESENT: Pete Masters; Lisa Rowland; Gerry Dance; Richard Balm, Jonty Garlick; Neville Peach

2. APOLOGIES: Thomas Schwarz

3. CONFIRMATION OF LAST MINUTES: Committee agreed that the minutes of 8 September 2004 were a true and accurate record. Accepted by committee (Jonty/Richard).

4. MATTERS ARISING:

(some of which is covered in Subcommittee Reports)

• Event Signs: Still progressing with Neville and Richard.

• Track Counters: Still progressing.

• Quality Print Account: Sorted out.

• Day/Night Thriller information: Done

• Press Releases for National newspapers: To be done

• Change to Website: to be discussed in subcommittee report.

• Service Agreement track maintenance: GST inclusive or exclusive - Gerry to find out. Also Lisa to prepare an invoice to send to Council so funds can be issued.

• CAN Cycle Friendly Awards: application completed and will be sent by email next day.

• 2005 NZ Cycling Conference: Will not be coming to Taupo - may be next time!

• AGM Advertising: Lisa arranged for public notice in Taupo Times and for the same notice to go out in next newsletter.

• Patuiwi fee: Old cheque cancelled; new cheque issued and handed to Accountant for Patuiwi.

• Funding Information Package: Lisa and Richard to do.

5. INCOMING/OUTGOING CORRESPONDENCE

• 22 September 2004 NZ Post - Private Box account

• 4 October 2004 from TDC re confirmation of support - Kinloch to Whakaipo proposal.

• 1 October 2004 to TDC enclosing Road Safety Campaign invoice

• 6 October 2004 Ad to Taupo Times re AGM date

Accepted : Richard/Jonty

• TREASURER’S REPORT -

• Balance as at 6 October 2004 is $2,192.64

• Neville moved the following accounts be accepted:

• Petty Cash cheque $40.00

• Patuiwi cheque (replacement) $562.50 plus bank fees of $25.00 for stopping previous cheque

• Taupo Times for public notice re AGM $34.70 (payable to Lisa as reimbursement)

• To NZ Post - payment of post box for next year $125.00

• Monies received in:

• Event Promotions - $1,000.00 in payment of marshalling at Day Night Thriller Event. Lisa to prepare and invoice letter for Event Promotions. It was agreed by the Committee to reimburse Pete Masters for expenses incurred with Tarrant Contractors during Rotary Ride construction in the sum of: $1,204.65.

• Jo Taylor from Strettons is preparing the end of year accounts for the AGM.

Treasurer’s Report moved and accepted: Neville/Pete - all in favour

6. SUBCOMMITTEE REPORTS:

Media and Promotion::

• Interviewed by Spokes Magazine. Great for publicity.

• Day Night Thriller stand looked good and was visited by people throughout the event.

Website/Membership:

• Gerry believes the website needs updating more regularly and had the idea of having another person to do just website news updates. This has resulted from the fact that the committee is very busy including Thomas. If we were to pay somebody to update the website (having received info to put on it from committee and other people) say an hour every week or fortnight, it would mean we had a more professional looking website with up to date information. Especially now we are looking at seeking large funding opportunities. Lisa said she would approach Kerry Stephens (Craig Donnelly’s partner) as to whether she’d be interested in being that person who updates the website. Pete will find out how much money Thomas requires per annum to host and maintain the website. There is allocation in TDC funding to cover website costs up to $1,000.

Submissions / Funding:

• Pete attended the Kaimanawa Forest Park consultation meeting re the facilities review for the area. Current bilaws prohibit bikes in the back country. He was asked if any idea how many use the forest unauthorised. Pete replied he had no idea. Guesses practically none - such a long way to go for a ride on a track which is not cycle friendly (ie. lots of bike carrying). Pete suggested just leaving it as is for this reason. The submission process on draft plan.

• Richard and Lisa will meet prior to next meeting to put together a funding package. Next big funding target is for the Kinloch to Whakaipo track.

Road Safety Campaign

• Ads have started and road signs will be up by 27 October following that bus signage will be in place. A press release will be submitted with a photo of road sign involved.

• Need to think about wording for the final four ads. Decision to be made via email.

TDC Cycle Strategy Team:

• The team is keen to meet with Bike Taupo to catch up on how cycle promotion in Taupo is going

• Freewheeling Fun Day is on Sunday 21 November. Denise Landell of the team is co-ordinating.

• Council’s next agenda (end October) includes Great Lake Walkway Reserve - Chad Street issue and cycling on walkway. It also includes the whole aspect of enhancement and widening. Pete stressed once again that we need to get the chicanes back in immediately.

Wairakei Forest Park:

• Development Plan is coming together.

• Concession has been signed and map boundaries for area to operate in to be completed to finalise matter.

• Monthly working b’s are not that well supported and need to be cranked up.

• New tracks will hopefully start opening soon.

• Mountain Bike Club are hosting a summer series prior to Xmas.

Track Maintenance:

• Craig Donnelly has been contracted to co-ordinate track maintenance each Wednesday on an hourly rate for 12 weeks. Funded by the community grant received as part of the service agreement.

• Priorities will be identified and delivered to him once a month for working on.

• Some gully systems will be identified shortly as all agreed we need to make an impact in town as well.

Acacia Bay to Kinloch Track

• Need that big funding now and then it will go ahead.

7. GENERAL BUSINESS -

• Rotary Ride Sign. This was damaged during the Day Night Thriller. Pete will fix stick back in.

• Bike Taupo in Turangi: A few people in Turangi are keen to set up a Bike Taupo in Turangi. Could perhaps be a subcommittee to Bike Taupo? Some thought will go into this.

• Map: A double sided waterproof map will be prepared at a capital cost of $1,000. They’ll be sold at bike shops for $2. Of this Bike Taupo will receive $1, Shops will receive $0.50 and the balance $0.50 will go towards printing costs. The map will feature tracks at Wairakei Park, Spa Park, Huka Falls and Aratiatia.

• Rapid Sensations: are keen to talk to us re Wairakei Park use.

• Events involving Rotary Ride: A group ran an event on the Rotary Ride without Bike Taupo permission (and Patuiwi’s). The group has now guaranteed it will not do this again without appropriate permission. The committee stressed that it is a public recreation track and should not be used for events due to safety etc. The group will receive a letter stressing disappointment.

• Patuiwi meeting: Pete had a good meeting with Patuiwi purely to touch base with where we are at and news to date.

• AGM: All set for 27 October, 7pm at Events Centre. Neville advised he would be standing down from the committee, everyone gestered they would stand again for 2004/2005. The committee thanked Neville for his great work for Bike Taupo to date.

• Mtn Bike Club AGM: Their AGM is coming up and Richard will deliver a report to it on behalf of Bike Taupo.

9. NEXT MEETING:

Wednesday 17 October 2004 - 7pm - Creative Café (or such other venue as advised)

MEETING CLOSED AT 8:55PM

COMMITTEE JOBS:	NAME
Event Signs - still progressing (page 1)	Richard/Neville
Track Counter for Rotary Ride is progressing (page 1)	Richard
Funding information package still to do	Lisa/ Richard
Fix Rotary Ride Sign	Pete
Letter to TARTS	??
Press Releases for National newspapers - Kinloch track	Jonty
Ring Kerry re website update proposition. Find out costs required to keep website running from Thomas	Lisa/ Pete
Service Agreement track maintenance - send invoice to TDC	Lisa
CAN Cycle Friendly Awards - send nomination	Lisa

Posted: Wed 06 Oct 2004

479913

November 2002

Minutes of Meeting Cycle Advocacy Group - Monday 25th November, 2002
TAUPO EVENTS CENTRE Clubrooms 6:30PM 1. PRESENT: Gerry Dance; Lisa Rowland; Else Tutert; Pete Masters; Neville Peach; Thomas Schwarz; Jonathan Garlick 2. APOLOGIES: N/A 3. CORRECTIONS TO LAST MINUTES: No corrections made and minutes of 21 October were accepted by committee (Neville/Gerry) 4. INCOMING/OUTGOING CORRESPONDENCE • Letter sent to Taupo Gun Club regarding Spa/Huka Track (Gerry/Pete) • Emails between Pete and Alan Vane regarding Constitution • Email received from Chris Todd (Mountain Bike Club) regarding District Plan and result of submissions by Mountain Bike Club 5. MATTERS ARISING: Constitution: The committee confirmed its acceptance of the constitution and amendments made on 21 October. Pete reported that he has been corresponding with Alan Vane of Le Pine and Co by email regarding the constitution. Alan believed on the whole it was suitable for our needs but could be made simpler and that he would be happy to redraft and prepare. Accordingly Pete moved that the constitution be simplified and redrafted by Alan Vane based on the current content. Seconded by Neville. Bike Taupo Membership: Lisa reported that the subscription form had been finalised and a few completed forms have already been received. These will be given to Thomas for inputting into a database which will be linked to the website. This website will have an ‘admin’ area upon it for committee members to access the membership database. A letter will also be put together welcoming new members to the Advocacy group. Thomas advised this could be an automatic email that is sent out immediately somebody registers on line. If no email address then once inputted it will go to a word file for a welcoming letter to be posted. Upon that letter should be an option to tick (or reply by email) if they do not wish to receive future Bike Taupo news. Spa/Huka Cycle Way: Pete and Gerry have been researching a plan B option in case the Putuiwi plan falls through. Plan B is to use the edge of Owen Delany Park (accepted by Council), the Gun Club and some of Landcorp’s land. The Gun Club have been approached by letter to Marilyn Wyatt (Gerry or Pete to email copy to Lisa for correspondence file) proposing the route which will not interfere with their activities therefore not posing a danger to cyclists on the track. We are now awaiting a response. Gerry has a contact within Landcorp and doesn’t see a problem here. The committee decided that we should also send a letter to Putuiwi Trustees (Gerry to prepare) advising them of the new formalised advocacy group and basically making it obvious we are serious for this track to happen, as we have still had no word from them It was agreed however that we continue with pressing for Plan B in the case Plan A falls through. Pete advised that the Putuiwi area would eventually need logging and therefore the Plan B route will maybe be needed in any case. It was also agreed to write to Taupo Moana Rotary (Gerry to prepare) as a follow-up to the meeting held there in October. This will be simply a courtesy letter to say things are moving slowly but surely. Pete advised he has today received the plans for the bridges from DOC. Further there is still a lot of good encouraging support and comment in the community that this cycle way need to happen. Website: Thomas advised that he now has two students working for him and part of their job will be Bike Taupo website work. This will cut costs. Currently there are a few pages to the website (‘About us’, ‘Minutes’, ‘Favourite Rides’ ). Thomas has now transferred the Craters Mountain Bike trails map for downloading on to the website. The minutes web page will only have minutes that have been corrected and accepted by committee eg. October’s minutes will not go online until after November meeting and so on. A news page will be set up and Gerry said he can email any press releases and photos put in the paper. Thomas is also working on a forum site, which can be very successful with members for chatting about cycling and different rides. All agreed the foremost priority is getting membership online. On the whole the website is progressing well. Thomas said that more photos and images would be welcomed. 6. GENERAL BUSINESS: New sub-committees for finance and other projects: It was agreed that a Treasurer needs electing and a bank account opening. Pete nominated Else who accepted and Neville seconded appointment. Accordingly Else Tutert is the Treasurer of the Group. She will approach National Bank regarding opening account and will find out the criteria required (ie. sighting of constitution). There can be two signatories to the signing of any cheques. Gerry also advised he had contacted cyclist Joanne Taylor of Stretton and Co who is happy to audit the account for the Group annually. Pete Masters suggested that the committee meetings also include reports from subcommittees. Subcommittees are important as it is in these groups that things are discussed and reported to the committee saving the need for great discussion at meetings. Current subcommittees are: • Submissions (Neville) - An email from Chris Todd of Mountain Bike Club was sent to Bike Taupo committee for comment. He wants comment on the decisions made by TDC Planners on the submissions sent to council by the Mountainbike Club. Basically the planners disagreed with some of the points raised. The committee agreed that his email was hard to understand with out the actual District Plan Report. Else will get a copy to Neville. Gerry also pointed out that there would be other documents and policies within Council that cover the points raised by the Mountain Bike Club. Further, the District Plan submission process was pre-cycle strategy days. Gerry mentioned that the Bike Taupo Advocacy Group needs to put in a formal submission to the Annual Plan process stating ‘Bike Taupo now formalised and that the group was disappointed to note that the council approved $20,000 every second year for the cycle strategy’. Gerry will assist Neville with the wording. Council should listen if the voice for Taupo cycling with a large membership behind them, stand up and say more money is needed. Submissions for the Annual Plan open around 19 December 2002 and close mid January 2003. Although Gerry said that they are still deciding whether a submission process will take place. • Media: (Jonathan) A media release on cycle awareness was published recently. This article stated the importance of all road users ‘sharing with care’. It also stressed the importance of this due to the increased cycling events now in town and the financial benefit to the town. We don’t want to lose these events due to road users neglectful etiquette.		Grant from TDC Cycle Strategy Team to Bike Taupo Group: The cycle strategy team has recently reviewed its implementation plan and subject to the manager's approval, will be funding Bike Taupo with the sum of $2,000.00. This is in accordance of an initiative of the strategy document to encourage and initially fund a cycle advocacy group in Taupo. Further the cycle strategy team proposed that Bike Taupo and TDC form a formal supporting relationship. (IE. Bike Taupo proudly supported by TDC or TDC proudly supporting Bike Taupo). Bike Taupo Stand at Great Lake Cycle Challenge Lisa reported that copious amounts of the subscription flyer have been copied for handing out at the cycle challenge registration on Friday. We will be setting up a very basic stand next to the Heart Foundation consisting of a Bike Taupo sign, a poster on the points why people should join. A Bike Taupo committee member will be present to hand out forms and answer any questions. It was agreed that we endeavour to target mostly Taupo people and those interested (ie. don’t hand out to any and everybody). Roster for manning booth: Lisa 2pm - 4pm Gerry 3pm - 4:30pm Pete/Else 4pm - 6pm (approx) Thomas 6pm - 7:30pm (approx) Jonty 6:30pm - 8pm (approx) Bike Taupo Banner Gerry suggested that some of the funding from Cycle Strategy Team be put towards a canvas style banner with the Bike Taupo logo upon it. This could then be used countless times at events simply advertising Bike Taupo. All agreed. Sign will say ‘BIKETAUPO.ORG.NZ (per website logo) Advocating cycling in Taupo’ Colours decided upon. Blue background / Orange lettering with a the rider over the cycle being white. Pete is to approach Quality Signs (Glenn Salter) for a quote. Thomas can provide the computer file with logo on it. Bike Wise Week 15 - 23 February 2003 Lisa reported that the Cycle Strategy Team is co-ordinating a huge Bike to Work Day on Wednesday 19 February 2003 (this is also National Bike to Work Day). The event will be a breakfast held at the Great Lake Centre from 7am to 8:30am. Participants will cycle to work via the breakfast. A $2 or more donation will be asked of participants as sponsorship to Craig ‘Crunchie’ Donaldson who is endeavouring to the be first New Zealander to enter the USA coast to coast 12 day cycle race. That’s approximately 6,000 kms in 12 days. We will have Crunchie present at the breakfast to give a speech on perhaps what motivates him to complete such epic adventures (he was the winner of the 2001 Mega Cycle section of the Cycle Challenge). The committee was enthusiastic about this and offered assistance and support on the day. Notification will be sent to all businesses as well as bike taupo members and other known keen cyclists. The Strategy Team have set a budget of $4,500 in order to make this a huge success. Sponsorship will be approached ie. Pak ën Save for breakfast. Cycle shops for a bike check stand at the breakfast etc. Jonty suggested Hubbard’s cereal be approached (the owner being a keen cyclist). Even a Challenge to the Taupo community to make this the most attended cycle event for the week per populace of NZ. Lisa said that she can report more at the next meeting. Other projects/matters: Cycle Lanes - Heu Heu Street - Else reported that they are currently researching the feasibility of putting in a dedicated cycle way down Heu Heu Street from the Medical Centre to the traffic lights. The road appears to be wide enough. Currently measurements are being taken and costings made on lane marking. Correspondence outgoing: All correspondence sent out/received should be copied (by email) to the whole committee. Lisa will also place a copy in correspondence computer file. Change to letterhead: Pete requested that the letterhead should have his home phone number upon it - not his mobile. It will be changed to 377 2286. 7. NEXT MEETING: The Creative Café Marama Arcade (Jonty’s business) Monday 16 December 2002 7:00pm - 8:30pm 8. CLOSE OF MEETING: 8:05pm Please diary these details upon receipt of these minutes. Any queries please email Lisa (This email address is being protected from spambots. You need JavaScript enabled to view it.) or telephone on 3768310.

Posted: Mon 25 Nov 2002

479912

October 2003

Minutes of Meeting Cycle Advocacy Group - Monday 21st October, 2002

TAUPO EVENTS CENTRE
Clubrooms
7:30PM

PRESENT: Gerry Dance; Lisa Rowland; Else Tutert; Pete Masters; Neville Peach; Thomas Schwarz; Jonathan Garlick; Rose Blakely

APOLOGIES
RECEIVED: Peter Marshall

PURPOSE OF MEETING WAS TO FORMALISE THE BIKE TAUPO ADVOCACY GROUP

1. Expectations of the Group
All present agreed that we now need to separate the group from Taupo District Council. A separate advocacy group will benefit the community greatly and will provide strength from membership numbers when submitting to council.

2. Committee members/title
A committee will be formed and it was agreed that a maximum of 7 people be on that committee including Chairperson, Secretary and future provision for a Treasurer.

3. Election of Committee
Chairperson Lisa Rowland nominated Pete Masters (who accepted) seconded by Jonathan Garlick. No other nominations were received.
Secretary Neville Peach nominated Lisa Rowland (who accepted) seconded by Pete Masters. No other nominations were received.
Balance Committee All those present stressed an interested in being on the committee. No communications regarding election onto the committee were received, prior to the meeting, from those not present.

It was discussed that all those in the committee have some form of expertise to offer the advocacy group. It was also noted that all others in the group can offer assistance to these expertise roles. These were loosely identified and the Committee is :

Pete Masters (Chairperson)
Lisa Rowland (Secretary)
Neville Peach (submissions advocate)
Jonathan Garlick (media / advertising)
Thomas Schwarz (technical - web / database)
Gerry Dance (administration / TDC insight)
Else Tutert (administration / TDC insight)

Rose Blakely arrived at the meeting and although she did not want to be part of the committee she would like to be a member of Bike Taupo and offered her services for jobs within Bike Taupo that the committee chooses to co-opt.

4. Constitution
The new committee then went through the draft Constitution provided by CANZ and amended it to suit the group. This is attached to the minutes for further checking and thoughts. It will be finalised at the next meeting. Pete Masters advised that Alan Vane (a local lawyer and also a bike advocate) would be pleased to assist in checking and having the constitution officially completed.

5. General Business

Spa/Huka cycle track funding
Gerry reported that himself, Else and Pete attended a Taupo Moana Rotary Club meeting on 14 October. A proposal was given to encourage the Rotary Club to assist the funding of the track’s structure. It was well received although the Club had some queries the team could not answer at this stage. There needs to be a clear indication of the ‘sense and $$’ and what’s in it for Taupo community. Its believed there is an advantage to Taupo be it indirect. We now need to get information together on numbers and $$ and package it right. Throwing biking to people who don’t bike.

Tom Orr (president of the other Taupo Rotary Club) was present at the meeting and stressed an interest in funding on his club’s behalf.

Gerry also reported that the Council is still awaiting word from Putaiwi Trustees regarding access through their land. We’ll hopefully have some answers by next meeting.

Rose Blakely requested reasons why we cannot widen the current track. The group advised that because it is on DOC land and the current track is a designated national walking track with many thousands of visitors per year, DOC will not and cannot change it. A separate track was much more attractive in everybody’s mind including DOC.

A funding proposal will be put together for the Rotary Clubs.

Bike Taupo Website
We now have a homepage for the website although is not yet listed with all search engines. Gerry reported that Council have sent out payment for Thomas’ account (its in the system at Council). All agreed we now need to help Thomas with the content of the website. High priority is for maps and favourite training rides to be prepared. Gerry believes Chris Todd has access to the Wairakei Tourist Park maps on computer.

The following people will provide Thomas with a detailed training route for adding to the website as follows:

Wairakei Loop - Lisa
Broadlands Road - Gerry
Mapara Road Loop - Neville
Round the Lake Loop - Crunchie (Gerry to contact)
Taupo to Kinloch return - Rose

Any other favourite rides can be covered as well!

Bike Taupo Membership
It was agreed that we should encourage as many members as possible to join ‘Bike Taupo Advocacy Group’. This will be made attractive with no levies payable initially. The more names we have associated with group the bigger the ‘voice’ for cycling in Taupo. With members we can receive numbers, voice, and support.

Jonathan and Lisa will put together a subscription form for emailing to the database we currently have. Also one will be adapted and Keith Crate will be approached to put it into the Great Lake Cycle Challenge registration pack. Out of town members will be just as beneficial as locals as Taupo obviously has many visitors all year round, some of whom will be cyclists.

Two notifications will be sent out following this meeting:

1. The new committee with copy minutes and constitution.
2. The balance members who have not been elected onto committee.

DON’T FORGET NEXT MEETING WILL BE

Taupo Events Centre, Clubrooms
Monday 25 November 2002
6:30pm - 8:30pm

Please diary these details upon receipt of these minutes.

Any queries please email Lisa (This email address is being protected from spambots. You need JavaScript enabled to view it.) or telephone on 3768310.

Posted: Mon 21 Oct 2002

479799

9 March 2005

BIKE TAUPO INC

MINUTES OF MEETING

7pm Creative Café 9 March 2005

PRESENT: Pete Masters; Jonty Garlick; Richard Balm, Bruce Jefferies; Gerry Dance; Lisa Rowland; John Taylor; Thomas Schwarz and Else Tutert from 7:30pm.

APOLOGIES: nil

CONFIRMATION OF PREVIOUS MINUTES: Committee agreed that minutes of 12 January 2005 were a true and correct record. Accepted by Gerry/John

MATTERS ARISING:

1. Constitution on Website done

2. Cycle club - website - Thomas has approached them a few times by email. The club has not responded yet, so we will leave it.

3. Tongariro Domain submission - done

4. Crown Land invoice dispute - Pete advised we will pay this account of $607 but not until we have the signed document in our hands. We have a grant from TDC of $1000 to cover lease monies.

5. Redwoods Track opening - Had a successful opening with lots of cover in the media and around 40 people turned out on the day.

6. Bike to Work day - successful - report in TDC cycle strategy subcommittee section.

7. Road Safety Campaign - report below

INCOMING/OUTGOING CORRESPONDENCE:

Incoming:

1. 28 January - Destination Lake Taupo - Lake Taupo Walkway Project

2. 10 February - Transit - State Highway 1 Culverts

3. 11 February - Destination lake Taupo - Lake Taupo Walkway Project

4. February - Ministry of Transport - Release of ‘Getting there - on foot, by cycle’.

Outgoing:

1. 25 January - Opus - State Highway One - Control Gates Bridge

2. 28 January - Transit - State Highway One culverts

3. 10 February - submission - Tongariro North Domain

Accepted by Jonty/Thomas

TREASURERS REPORT: Account Balance $16,163.50 (not including outstanding/new accounts and monies to be banked).

Cheques for Depositing:

• $200 Coffee Plus

• $75.00 Rifle Range Road Service centre

• $150 Taupo District Council

Accounts for approval:

1. OK Computer - $849.84

2. Quality Print - $1,470.15

3. TDC -$530.00

Outstanding accounts - Crown $607.50 and Router Art two accounts $573.75 and $1438.00. Pete said these Router Art accounts are little over budget and so he’ll see Router Art to check on the account’s breakdown.

Jonty advised a new account has been opened for the Whakaipo Bay to Kinloch track - with Keith Crate’s fundraising monies deposited $1,268.00.

Accepted: Gerry/Pete

SUBCOMMITTEE REPORTS:

Media and Promotion:

1. Lisa is to put together a newsletter.

2. We have had lots of letters to the editor all of which are great publicity and proof of the growth of cyclists and impact of the road safety campaign.

3. Newspaper media releases have covered the Redwoods Track opening.

4. Bruce will prepare a letter to the editor on behalf of Bike Taupo in response in support of walkway becoming cycleway as well.

5. Gerry will send out a copy of the report on the walkway issue.

6. Bike Taupo was promoted at the Ironkids Triathlon by Bruce, Pete and Jonty doing bike checks in the transition area. We will do it again next year as it’s a fun thing to do and great to support the kids.

Website/Membership:

1. Registration - the address and town sections to be put on.

2. The new committee email address is to be committee7 at ... because the old one now attracts junk mail. Thomas reminded everyone that we must never use the committee email address in forum or general websites.

3. Will look at including a sponsorship page on the website to advertise logos/links of sponsors.

TDC Cycle Strategy Team

1. Bike to Work Day went well even though numbers were down on last year.

2. Poihipi Road widening was queried by the committee. Gerry thought it was allowed for in next year’s budget. This year’s budget covered widening of Broadlands Road from Centennial Drive to View Road.

3. A subsidy has been applied for Education/Awareness of cycle issues through the Land Transport Authority.

Submissions:

1. Tongariro Domain Structure Plan has been put out to public. Lisa has prepared and sent in a submission for provision of a recreational path linking control gates to boat harbour and around to the Great Lake Walkway. Also for a cycle/walkway over the Waikato River from Nukuhau to Tongariro domain.

Funding:

1. A scrub-bar will be purchased after 20 March and funding has been secured to cover it.

Road Safety Campaign:

1. Next round of advertising has started. To feature, two weeks before Ironman and two weeks before the 100K Flyer.

2. Core Flute signs have been made and are currently with TDC, TEC, Main Street Pharmacy, Laser Electrical, Corner Shop, All Sport Distributors, and Mobil Junction - Lake Terrace. Three to go and these could be placed in Creative Café, Shell Taupo and BP Energy Centrepoint.

3. Next years campaign has been applied for with Road Safety Division at TDC. Will be a repeat of this year. New bus stickers to be done and we will think about a new colour for them.

Maintenance:

1. Craig has eight days (eight weeks) left.

2. A new sign is being installed at the top of the new downhill on Rotary Ride which will make it clearer which direction to head in.

3. 2 chainsaws have been donated by Pete Manning of Cash Converters and Lake Hire. Lake Hire even put a new chain on it.

4. Need to arrange insurance to cover new gear. Pete is reviewing insurance and will look into this also.

Wairakei Forest Park

1. Up to 94 people have been attending the Mountain Bike Club Thursday night races.

2. The subcommittee is looking at ways of encouraging more people to turn up to working b’s. Ideas being tossed around include a voucher system where a draw is done for a voucher at a restaurant etc or receiving a voucher which upon coming to a working b which excludes you from paying for a mountain bike race series. Riders also need to be encouraged to have a go at a little maintenance as they are riding and on days other than working b days.

3. Looking into ‘no entry’ signs to discourage riders going the wrong way around some of the one way tracks.

Acacia Bay to Kinloch Track

1. 24 March - the person funding track will be identified.

2. 1 June - commitment to funding confirmed.

3. The MOW subcommittee has decided upon a strategy for the project.

4. Digger will be purchased for selling at the end of the project - more cost effective than hiring a digger.

5. Track will commence construction once confirmation received in June.

GENERAL BUSINESS:

Else Tutert - Cycle Strategy Document

1. Else Tutert joined the meeting to discuss the review of the Council’s cycle strategy document. Walking will be added so it will become a Cycle and Walking strategy document. Format will be the same as the current cycling one. It will also be a district wide document.

2. Workshops with Else have already been held in Mangakino and Turangi with good feedback received.

3. Next meeting is in Taupo and Else would like Bike Taupo and its members involved in the workshop so that new ideas for recommendations are not missed. There are probably not too many changes needed for the cycle side of the strategy.

4. The committee agreed that it should be taken to a wider group outside the committee.

5. DOC has produced a really nice new map of walking tracks which will include some cycle routes as well for the area.

6. Else will email to Lisa workshop details for website and newsletter to members.

Other General Business:

7. TDC are having a workshop on the ETA at 1pm on Monday 14 March. A few committee members will attend.

8. DOC’s Paddy Gordon is leaving and his farewell is on 1 April at 3pm.

9. Bikewise Jam is coming up and Bike Taupo will help out doing an obstacle course for the kids (similar to the one done at Freewheeling Fun Day). Len Malcolm will be requesting volunteers for marshalling.

10. Extension of track has been granted by DOC to link Huka Falls car park going south along river bank true left to the south entry point of the new Redwoods Track.

11. Progress is inching along with creating an off road link back to town along the Left banks of Waikato.

Meeting closed 9:15pm.

NEXT MEETING: Wednesday 20 April 2005 7pm OK Computer Board Room, The White House, Paora Hape Street (or such other venue as advised)

COMMITTEE JOBS	NAME
Router Art account - check	Pete
Prepare Newsletter	Lisa
Letter to Editor - response to GL walkway	Bruce
Sponsorship page on website	Thomas
Review of Insurance - including tools	Pete
Constitution change - liaison with Alan Vane	Pete
Cycle strategy workshop notification - liaising with Else Tutert	Lisa

Posted: Wed 09 Mar 2005

479916

February 2003

479911

October 2004

MEETING CLOSED AT 8:55PM

NAME

479913

November 2002

479912

October 2003

479799

9 March 2005

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