PRESENT: Pete Masters; Lisa Rowland; Thomas Schwarz; Mike Langley; John Taylor; Lizzy Gaston; Richard Balm; Jonty Garlick; Jess Raethel; Thunes Cloete.

APOLOGIES:  nil

CONFIRMATION OF PREVIOUS MINUTES:  Committee agreed that minutes as amended of 18 May 2006 were a true and correct record.  Accepted by John/Mike

MATTERS ARISING:

1.       Cycle theme flags for lamp posts  - ongoing.

2.       Letter to council re cycle strategy issues  - Lisa had successful meeting with Thunes Cloete re-establishing the relationship between Bike Taupo and Cycle Strategy Team.  One of outcomes was for Thunes and Jess to come to committee meeting.

3.       Newsletter  Lizzy is finding it hard to put time aside to complete.

4.       Presentation to Tenon re sponsorship - ongoing.

INCOMING/OUTGOING CORRESPONDENCE:

Incoming:

1.       June 2006 - Oxfam - invite to Awards Night in July

2.       9 June 2006 - TDC - changes to purchase order system - update records

3.       19 June 2006 - Conner Wagner - invite to open day for Lakeview Subdivision Development on Mapara Road

4.       8 June 2006 - Application for resource consent of Lakeview Subdivision - invite to comment and make submission

5.      27 June 2006 - Taupo Mountain bike Club - event fees for Craters Classic Race.

Accepted by Pete/Mike

TREASURERS REPORT: 

OO Account balance (main) is currently $12,246.80 - within that account new track and maintenance accounts are in the red.

O1 Account balance (W2K) is $1,285.00

Petty Cash:  $4.00

Receipts:                                              $2,849.64

Payments:                                             $6,481.16 (includes $2,883.59 for Road Safety Campaign advertising)

John has been liaising with Westpac regarding correct signatories.  It appears our earlier change from Jonty to Mike has not been actioned and in fact our cheques should have three signatories on instead of two of three - This has only just been made clear by the Bank.  Forms were presented to rectify the situation in respect of the 00 account.

   Accepted:  Richard/Lisa

SUBCOMMITTEE REPORTS:

Media and Promotion:

1.       Lizzy has followed up with Brent Aitken re the cycle theme street lamp flags.  It appears this is really expensive to do and will possibly cost around $16,000 for 44 spaces just to have the flags hung by a contractor.  This cost excludes the actual making of them.  May have to re-look at this kind of promotion.

2.       Taupo Gullies Treasure Hunt event is set for 14 October and will showcase the new gully tracks.  Event base will be Waipahihi Sports Ground.  Committee comprises Lizzy and Thomas and other local businesses and Thune from Council.  Will be promoting in the community and on Bike Taupo Website.  Lizzy also requested the Gully media release prepared by Lisa include the Treasure Hunt details.

3.       The police and Road Safety are keen to have the SafeT Shells pushed in the community and sponsorship is to be looked at.

Website/Membership:

1.       Membership is at 1102.  The website is one of the most hit ones around.

2.       Email address has changed to reduce spam amounts.

Submissions:

1.       Received a request to submit on the Lakeview subdivision Mapara Road large subdivision.  Our concerns would be that cycle lanes are allowed for within subdivision and reserves and mostly the affect it will have on Mapara, Tukairangi and Poihipi Roads regarding traffic volumes and the narrow road width.  Richard to read through proposed resource consent and send off our submission.

2.       Pete and Richard are working on the DoC Murupara bylaw plan regarding bikes in the Whirinaki Forest.  It may be that seasonal access is allowed.

Funding/Projects:

1         Richard sought approval from committee to send out applications for funding to select pub charities.  Two for Wairakei Forest maintenance money and 2 for a power carrier/barrow.

2         Bike Taupo will receive some proceeds from the new mountain bike leg of the Round the Lake Cycle Challenge but it will cost around $500.00 to run this leg.  An approach to Lion Foundation will be made for cost of running.

Maintenance:

1.       Maintenance is being put first for a while as a lot of effort has gone into new tracks lately.  Can’t have the system getting so big we cannot maintain it.

Wairakei Forest Mountain Bike System

1.       Te Totara Gully track is going well with help from Helistar to bring in logs etc.  This means the network on the left side of the river is coming together.

W2K Track

1.       Have now spoken to the three hapus involved in identifying the Wahutapu sites.  Next stage is to set up meetings to work out where these sites are and we are awaiting word from the three hapus.   

Gully Tracks

1.       Media Release for Harvey Street to go out next week with photo tomorrow.  Mike (with Rotary hat on) Lisa and Colin Lunn will be in it.

2.       Still working on the Hospital grounds track and Lizzy has a contact in this regard.

3.       Future gully tracks we are chipping away at are Kotare to Invergarry; Listen Ave to Kurupae; Waipahihi gully to Rainbow point; Elizabeth Street; Bungy and link to control gates; Huka Falls Road down to Waikato River.

GENERAL BUSINESS:

Cycle Strategy Team representatives - Thunes Cloete and Jess Raethel attended the first part of meeting.  They reiterated that they wished to future liaise with Bike Taupo regarding community cycling issues.  Thunes mentioned that he runs the Recreation Strategy under which the Cycling and Walking Strategy falls along with many other strategies.  His time is therefore equally spread across these strategies.

Issues

Jess explained how the process of funding works.    The current LTCCP is from 2006-16 and even though it’s a 10 year plan process it is reviewed every 3 years (next LTCCP review is 2009).  Therefore funding is reviewed every three years.

Currently in the LTCCP $18,000 every second year has been ear-marked for cycle strategy under the Roading Department for next ten years.  This funding allocation is based on a 53% subsidy from Land Transport NZ, unfortunately subsidy from 2006/07 on has not been approved therefore there will only be Councils contribution available ($9,000 every second year).  However Council will be re-applying to Land Transport NZ for subsidy and will endeavour to get that subsidy back.

The path to Wharewaka Point (under Parks and Reserves budget) will be 3 metres wide and worked back towards town. It was discussed how to make it more user friendly for all users and a suggestion made to provide a concrete strip beside the cobbles for wheels (this has been seen in other  areas and appears to work well).

Jess said green paint would finally go onto cycle lanes through intersections and wanted our input as to which intersections should be targeted first.  It was decided to target Titiraupenga/Heu Heu Streets first.  Jess will also correspond with Transit regarding the State Highway One (Lake Terrace) and its cycle lane issues with carparks and northbound and intersections southbound.  Further a press release would be issued once paint went down which would also be used to educate road users about the paint.

Speed Limit issues.  August is the hearing date for Council to review submissions on speed limit issues in the community.  Huka Falls Road was mentioned.   Jess said a new rule is being trialled for special circumstances where speed limit changes may be made outside the guidelines.  Certain areas were selected to be trialled but unfortunately Huka Falls Road missed this trial.  Should a second trial go ahead Huka Falls Road will be included.  She stressed that Council is in agreement with our submission.

Signage- Jess confirmed that the road sign Parks and Reserves had made for directing people to our off-road alternate route to Botanical Gardens was not within the signs guidelines that MOTSAM do.  The committee stressed that its frustrating not being able to advertise healthier routes for people to take and wondered what we could do.  Jess will look into it for us.

Chairperson -  Pete reminded the committee that Chair will change (in accordance with Constitution)  this AGM and we should put our thinking caps on as to who will be next Chair when he steps down.

Meeting closed 9:30pm

NEXT MEETING:

•          Thursday 24 August 2006

1/20 Totara Street, Taupo (or such other venue as advised)

PRESENT: Pete Masters; Lisa Rowland; Thomas Schwarz; Mike Langley; John Taylor; Lizzy Gaston.

APOLOGIES:  none received

CONFIRMATION OF PREVIOUS MINUTES:  Committee agreed that minutes as amended of 6 April 2006 were a true and correct record.  Accepted by Thomas/Pete

MATTERS ARISING:

1.       Cycle theme flags for lamp posts  - ongoing.

2.       Letter to council re cycle strategy issues  - Lisa to contact Thunes Cloates of Council next week.

3.       Newsletter  Lizzy advised it will be done by end of month.

4.       Cycle Toolbox workshop  - Mike attended and said it was very valuable.  Attendees included, council cycle officers from around the Bay of Plenty.  He picked up a copy of the Rotorua Cycle Strategy document which is good.   Rotorua’s main aim is to be able to bike from the city centre to their mountain bike park.  There was talk on cycle lanes in urban areas.  Problems with current lanes like them disappearing at roundabouts.  Talked about standardising the cycle lane system throughout country.  He also picked up some CDs which cover the whole workshop.  We will look at getting together to view the CD one evening.  Lisa and Mike to arrange.

5.       Speed Limit Issues - Lisa wrote to council with submission and we will appear at the council workshop on 19 June at 10am (this may change) to voice our submission.

INCOMING/OUTGOING CORRESPONDENCE:

Incoming:

1.       April 2006 - Mountain Bike Club letter with cheques due for summer race series and track completion.

2.       May 2006 - DOC enclosing Agreements for ownership between them and Bike Taupo

3.       15 May 2006 - TDC - acknowledging speed bylaw submission and inviting us to talk to it

May 2006 - Stretton & Co - enclosing IRD GST refund of $949.62

Outgoing:

1.         2 May 2006  - TDC re speed limits by-law - second submission

Accepted by Mike/Lizzy

TREASURERS REPORT: 

OO Account balance (main) is currently $15,484.57

O1 Account balance (W2K) is currently $1,285.00

Petty Cash:  $4.00

Receipts:                                              $3,659.57

Payments:                                             $8,502.46

Outstanding Debtors:                         $2,537.39

Other accounts due in are Road Safety Campaign advertising/signage.

   Accepted:  Lisa/Pete

SUBCOMMITTEE REPORTS:

Media and Promotion:

1.       Lizzy will be able to have the newsletter completed by the end of the month. 

2.       Mike and Lizzy will work on the cycle theme flags for lamp posts.  Rotary may be able to help with funding.

3.       Bikewise community group meeting went well with some good ideas for projects.  Lizzy completed an application for funding for $1,000 labelled ‘alternative cycle routes to town’ which will include promotion of school routes and the new gully systems.

4.       A good article is in the latest Wilderness Magazine.  We think they must have got the information for it off the website. 

Website/Membership:

1.       Cycle Club now has a link/subheading on website.  Their website looks good too and has our link on it

2.       Thomas said he is working on changing our email address again because of spam problems.

Submissions:

1.       We will appear at the next Council workshop to voice our speed limit submission.

Funding/Projects:

1         Murray Fleming will be invoiced for $1,000 for our work at the Rotorua moonride race.  Pete has arranged to give $20 per car for petrol for the guys that helped out on behalf of Bike Taupo.

2         We will be invoicing Council in June/July for the funding due per agreement in sum of $11,000.  GST will also be added to this amount.

3          

Maintenance:

1.       John continues his Rotary Ride maintenance and is going to commence work on changing the one-way downhill near Hot Water Bridge - it’s a little to fast.

2.       There’s around about $78 left in maintenance account.  Need to think about sourcing funding for next year. With the increasing track system we envisage we’ll need around $5,000 to maintain our tracks next year. 

3.       The Contact Energy sponsorship proposal fell through.  Pete will talk to Richard about putting a proposal/presentation to Tenon.